Importance of Stripping Away Old Ways of Working in Business Information Systems
Added on 2023-01-11
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Running head: BUSINESS INFORMATION SYSTEMS
Business Information Systems
Name of the Student
Name of the University
Author Note
Business Information Systems
Name of the Student
Name of the University
Author Note
1BUSINESS INFORMATION SYSTEMS
1.Why is it important to strip away old ways of working when introducing systems such
as those brought in by Liverpool Direct and Hyde?
Liverpool Direct is an organization which operates as a consultancy company. The
business had gone through a sea change once it had accepted to change their traditional ways
of working or operating the business and had introduced the digital transformation to the
business. The business of Hyde had also let their business system to transform and strip away
from their old ways of working and this was the same implemented as Liverpool Direct [1].
Both the organizations faced challenges while they used to work as before, and this is why
both of the organization wanted to transform their business and digitize it further to make the
business systems easier than before. Liverpool Direct and Hyde Group wanted to modernize
their systems since it was not facing appropriate outcomes of the traditional process, which is
why they were trying to implement the paperless procedures for both their business systems.
The result of the old processes in Liverpool Group made the business process slower
and the business had to incur an adjacent expenditure of about 750,000 GBP by using up the
office space. On the other hand, Hyde Group is an established housing association with more
than 1,200 people serving over 75,000 people [2]. The use of hard copies and extensive
paperwork for the recruitment processes were cut down because the business at this point of
time had been facing delayed payment for the employees since the papers had to be signed
personally by a working manager, who were mostly unavailable due to their schedule.
Stripping away of the old procedure was needed since both of these organizations had
been facing problems with the old technology. After Liverpool Direct implemented the
paperless systems, all the business information that were served on hard copies were easily
available on the database system which did not take up much time like the previous system
1.Why is it important to strip away old ways of working when introducing systems such
as those brought in by Liverpool Direct and Hyde?
Liverpool Direct is an organization which operates as a consultancy company. The
business had gone through a sea change once it had accepted to change their traditional ways
of working or operating the business and had introduced the digital transformation to the
business. The business of Hyde had also let their business system to transform and strip away
from their old ways of working and this was the same implemented as Liverpool Direct [1].
Both the organizations faced challenges while they used to work as before, and this is why
both of the organization wanted to transform their business and digitize it further to make the
business systems easier than before. Liverpool Direct and Hyde Group wanted to modernize
their systems since it was not facing appropriate outcomes of the traditional process, which is
why they were trying to implement the paperless procedures for both their business systems.
The result of the old processes in Liverpool Group made the business process slower
and the business had to incur an adjacent expenditure of about 750,000 GBP by using up the
office space. On the other hand, Hyde Group is an established housing association with more
than 1,200 people serving over 75,000 people [2]. The use of hard copies and extensive
paperwork for the recruitment processes were cut down because the business at this point of
time had been facing delayed payment for the employees since the papers had to be signed
personally by a working manager, who were mostly unavailable due to their schedule.
Stripping away of the old procedure was needed since both of these organizations had
been facing problems with the old technology. After Liverpool Direct implemented the
paperless systems, all the business information that were served on hard copies were easily
available on the database system which did not take up much time like the previous system
2BUSINESS INFORMATION SYSTEMS
did. Hyde Group also was much benefitted from the new technology implementation and
could easily reduce the time for recruitment as well as the entire process [3].
Therefore, from both these cases, it is easily understandable that the stripping away of
old processes to replace them with new technology implementation would simply ease the
business process saving copious amount of time and money in the process [4]. Thus, it is
important for business processes to think about bringing constant changes to the existing
business processes from time to time with the changes in technological advancements.
2. Using the Internet as a resource, locate information regarding a simple document
management system, such as Scansoft's PaperPort Office. How useful is such a product
likely to be within a department of a large company or a small business?
Scansoft's PaperPort Office 11 is a software application as developed by Nuance
Communications which is the commercial document management software utilised for
scanning the documents. It is originally software which is bundled with visioneer scanners. It
is mostly utilised as a document management system, and extremely easy to use [5]. There
are various available the versions for PaperPort that are available online and based on these
versions the software can perform different functions. One of the versions of the software can
perform optical character recognition for creating the files in the portable document format or
PDF which are easy to search through. The PDF files created because they would be easier to
be indexed according to the text present in these files and the presents of appropriate software
like Microsoft Windows Search, these documents can be easily searchable. It also has the
ability to scatter the documents of single PDF into individual pages and again gathering them
together for forming a single PDF [6]. The previous versions of PaperPort used to create the
files in .max format but however the latest version uses PDF format for creating the
did. Hyde Group also was much benefitted from the new technology implementation and
could easily reduce the time for recruitment as well as the entire process [3].
Therefore, from both these cases, it is easily understandable that the stripping away of
old processes to replace them with new technology implementation would simply ease the
business process saving copious amount of time and money in the process [4]. Thus, it is
important for business processes to think about bringing constant changes to the existing
business processes from time to time with the changes in technological advancements.
2. Using the Internet as a resource, locate information regarding a simple document
management system, such as Scansoft's PaperPort Office. How useful is such a product
likely to be within a department of a large company or a small business?
Scansoft's PaperPort Office 11 is a software application as developed by Nuance
Communications which is the commercial document management software utilised for
scanning the documents. It is originally software which is bundled with visioneer scanners. It
is mostly utilised as a document management system, and extremely easy to use [5]. There
are various available the versions for PaperPort that are available online and based on these
versions the software can perform different functions. One of the versions of the software can
perform optical character recognition for creating the files in the portable document format or
PDF which are easy to search through. The PDF files created because they would be easier to
be indexed according to the text present in these files and the presents of appropriate software
like Microsoft Windows Search, these documents can be easily searchable. It also has the
ability to scatter the documents of single PDF into individual pages and again gathering them
together for forming a single PDF [6]. The previous versions of PaperPort used to create the
files in .max format but however the latest version uses PDF format for creating the
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