Business Information Technology Systems

Information Technology
System

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1 ...........................................................................................................................................1
P1) Use of IT systems within different functions of an organisation ....................................1
P2) Contribution of IT system in achievement of Objectives ...............................................4
TASK 2............................................................................................................................................5
P3) Analysis of different ways in which IT system store and process data...........................5
TASK 3............................................................................................................................................9
P4. Evaluation of use of IT systems to improve performance, sustainability and business
operations ..............................................................................................................................9
TASK 4..........................................................................................................................................11
P5) Recommanded practical IT solution .............................................................................11
CONCLUSION..............................................................................................................................12
REFERENCES .............................................................................................................................13

INTRODUCTION
Information technology is basically represent the use of computers and other electrical
devise to store, transmit, retrieve and manipulate a set of data or information. Information
technology system includes all the hardware, computer equipment, servers and all other
information technology systems that are owned and used by an organisation or business firm to
create, process, store, secure and exchange all relevant data in an electronic form (Abbasi, Sarker
and Chiang, 2016). This assignment is based on British home Plc which is a medium sized group
of companies. British home plc is operating and deals in many industries which include retail,
travel, property for renting purpose and also provides legal and accounting consultancy. This
assignment includes analysis of use of IT systems within different functions of organisations and
also evaluate the different ways in which IT systems store and process data for knowledge
management, customer relationship management, data management and communication
management. Beside this, this report also consists use of IT in improving business operations,
sustainability and performance. Finally, recommendation for practical IT system solution is also
included in this report.
TASK 1
P1) Use of IT systems within different functions of an organisation
British home plc is a successful medium sized organisations from 1950 which deals in
various industries like consultancy, retail, travelling and also in property. But this organisations
failed in innovating and improving its operations thus, lacks in appealing and attracting youth
and also its business operations has became obsolete with passes of time. Thus, its chairman
decided to sell British home plc to an American company. Currently this organisation is having
no centralised department thus, the new chairman of British Home plc has decided to become
modernise and invest in information technology. The use of IT systems within different
functions of organisations that can be availed by British home plc after its modernisation and
advancement is provided below:
Human resource department
HR department of every organisation is responsible for recruiting and hiring talented and
skilled people (Abramowicz, 2015). It includes making advertisement and appeal for respondents
to apply for vacant jobs. Use of IT system by British home plc is helpful is increasing the
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efficiency and effectiveness of HR function through attracting more customers and also
facilitates effective training. The main role and use of IT systems in HR function with respect to
British home plc is described below:
Online advertising- Use of It systems for adversing facilitate reach to larger number of
individuals thus, attract more better pool of individuals for a vacant position. At the same time
online advertising provides a cheap and much cost effective way to British home plc to make
regular advertising which reduce the cost of printing advertisement in newspaper or any other
media. Use of their on website and social media can be made British plc for the purpose of
online advertising.
Email- Use of IT systems also provide an effective away to British home plc to
intimating and informing its probable targets for filling any urgent vacancy through sending
Email. This facilitates an easy and less time consuming process for HR department and also a
provide a more talented and suitable individuals for a specific job who's skills and talents are
already evaluated by HR manger (Abu Naser and Al Shobaki, 2016). Thus, transfer of
information regarding job vacancy through sending Email minimise the crowd and also attract
only those individual who have potential to perform that job in an effective way. Use of IT in
British home plc will also helps HR department in scheduling meetings and informing all
employees and member about meeting.
Video conferencing- IT systems has provided the facility of video conferencing through
which online interview has become easy for HR department. Use of IT systems in British home
plc will facilitate conducting interviews and interaction among employees more easily and
efficiently through videos conferencing (Anaya, Dulaimi and Abdallah, 2015). This also
facilities a medium for providing virtual training to workforce so that their skills and talents can
be enhanced. An effective way of communication is also provided by use IT systems in
organisations through way of video conference and virtual interaction which saves the cost and
time of travelling.
Finance department
This function of an organisation is having the responsibility of preparing report and
timely budget. Use of IT systems provide an effective way for recoding and keeping tracks of
day of day transaction and also reduce the chances of bugs and calculation mistakes in
preparation of financials budget and other reports. Use of an effective transaction processing
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