Development and Implementation of a Business Portal for a Business Organization

This report contains a project plan for the development and implementation of a business portal for ABC Private Ltd. It includes project requirements, team members, project plan, time estimation, resource needs, cost estimation, and more.

Running Head: PROJECT MANAGEMENT
Development and Implementation of a Business Portal for a Business
Organization
Name of the Student
Name of the University

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Executive Summary
ABC Private Ltd. wants to develop a new business portal as a part of its growth and expansion
plan. In order to develop the portal, a project has been authorized and based on the requirements
of the project, a project plan has been developed in this report. This project plan contains all the
necessary components of the project and can be used as the starting point for progressing in the
project.

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Table of Contents
1.0 Introduction................................................................................................................................3
2.0 Goals and Objectives of the Project...........................................................................................3
3.0 Project Requirements.................................................................................................................4
4.0 Project Team Members..............................................................................................................4
5.0 Project Plan................................................................................................................................5
5.1 Project Scope.........................................................................................................................5
5.1.1 Work Breakdown Structure............................................................................................6
5.2 Time Estimation for the Project.............................................................................................6
5.3 Resource Needs for the Project..............................................................................................9
5.4 Gantt Chart and Network Diagram for the Project..............................................................11
5.5 Cost Estimation for the Project............................................................................................12
5.6 Quality Plan for the Project.................................................................................................15
5.7 Stakeholder Analysis...........................................................................................................16
5.8 Communication Plan...........................................................................................................17
5.9 Risk Management Plan........................................................................................................17
5.10 Project Deployment Plan...................................................................................................18
6.0 Key Ethical Values of PMI Code of Ethics.............................................................................18
7.0 Project Handover.....................................................................................................................19
8.0 Project Sign Off.......................................................................................................................19
9.0 Post Project Review and Recommendations...........................................................................20
10.0 Conclusion.............................................................................................................................20
References......................................................................................................................................21

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Title of the Project: Development and Implementation of a Business Portal for an Organization
Start Date: 15/10/2018
End Date: 12/02/2019
1.0 Introduction
ABC Private Ltd. is a business organization that is looking to migrate to automated
business management system in order to achieve the same, they have decided to develop a new
business portal with a number of functionalities like profile creation system from the customers’
end, providing sufficient amount of business related information to the customers, content
management system, document management system and others.
For the purpose of the implementation of the business portal, the company has authorized
to conduct a project. This report is based on the development of a project plan that will be used
for the proposed project of ABC Private Ltd.
2.0 Goals and Objectives of the Project
The main goal of the project is to develop and implement an online business portal for the
company so that it is able to move a major part of the business operations online. The objectives
of the project are thus developed as follows.
 To replace the existing manual processing system with an efficient automated
system
 To migrate to online automated process
 To develop an online business portal for the company

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 To add a variety of features in the business portal
 To implement the business portal and integrate the entire system with the central
server
3.0 Project Requirements
The project has a number of different requirements (functional and non-functional) that
are listed as follows.
Functional Requirements – The functional requirements of the project includes the new
business portal that will have a number of different features, integrated business management
system, a central server for storing data and supporting all business related operations online and
others [14].
Non-Functional Requirements – The non-functional requirements of the project include
the different features of the portal like customer profile system, information displayed on the
business portal, suitable and attractive user interface, software platform for running the business
portal, significant increase in the efficiency and speed of business related operations and others
[5].
4.0 Project Team Members
The project team members are listed in the following table.
Title of Team Member Skills / Expertise
Project Manager Team and project management skills, expertise of
quick and effective decision making, situation

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analysis skills [2]
Finance Manager In-depth knowledge in business finances, ability to
work with high amount of finances to find out
appropriate solutions regarding allocation of budget
[11]
IT Supervisor Technical expertise in information systems, ability
to monitor the progress of work and reporting [15]
Procurement Manager Purchasing skills, good relationship with hardware
and software vendors [3]
Information System Developer Strong technical background, ability to develop
complex information system components like
website, business portal and others [6]
System Tester Technical background, experience in online system
testing and bug detection [1]
Human Resource Manager Experience in personnel recruitment, interview
skills [8]
5.0 Project Plan
5.1 Project Scope
The scope of the project includes the following.
Development an entirely new information system is within the scope of the
project.
Development of the online business portal is within the scope of the project.

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Integration of the business portal with the system is within the scope of the
project.
5.1.1 Work Breakdown Structure
Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)
5.2 Time Estimation for the Project
The time is estimated for the project as follows.

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Task Name Duration Start Finish
Development and Implementation
of Business Portal for ABC Pvt. Ltd.
87 days Mon 10/15/18 Tue 2/12/19
Project Initiation Phase 10 days Mon 10/15/18 Fri 10/26/18
Review and Survey Existing
Manual System
2 days Mon 10/15/18 Tue 10/16/18
Identify Issues with the System 2 days Wed 10/17/18 Thu 10/18/18
Propose the Implementation of
Information System
2 days Fri 10/19/18 Mon 10/22/18
Propose New Business Portal 1 day Tue 10/23/18 Tue 10/23/18
Submit Project Proposal 3 days Wed 10/24/18 Fri 10/26/18
Get Approval for the Project 0 days Fri 10/26/18 Fri 10/26/18
Project Planning Phase 12 days Mon 10/29/18 Tue 11/13/18
Form Project Team 2 days Mon 10/29/18 Tue 10/30/18
Prepare Project Charter 2 days Wed 10/31/18 Thu 11/1/18
Identify Scope of the Project 0.5 days Fri 11/2/18 Fri 11/2/18

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Identify the Goals and Objectives
of the Project
0.5 days Fri 11/2/18 Fri 11/2/18
Prepare Work Breakdown
Structure
0.5 days Mon 11/5/18 Mon 11/5/18
Prepare Project Schedule 0.5 days Mon 11/5/18 Mon 11/5/18
Prepare Project Budget 2 days Tue 11/6/18 Wed 11/7/18
Prepare Stakeholder Management
Plan
1 day Thu 11/8/18 Thu 11/8/18
Prepare Communication Plan 1 day Fri 11/9/18 Fri 11/9/18
Prepare Quality Management Plan 1 day Mon 11/12/18 Mon 11/12/18
Prepare Risk Management Plan 1 day Tue 11/13/18 Tue 11/13/18
Finalize the Project 0 days Tue 11/13/18 Tue 11/13/18
Project Execution Phase 59 days Wed 11/14/18 Mon 2/4/19
Procure Budget for Project 2 days Wed 11/14/18 Thu 11/15/18
Recruit Developer and Tester 2 days Fri 11/16/18 Mon 11/19/18
Procure Hardware for Project 2 days Tue 11/20/18 Wed 11/21/18
Procure Software Project 2 days Thu 11/22/18 Fri 11/23/18

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Initiate Development of the
Business Portal
1 day Mon 11/26/18 Mon 11/26/18
Set Up Online Software Platform 10 days Tue 11/27/18 Mon 12/10/18
Develop the Portal 15 days Tue 12/11/18 Mon 12/31/18
Add Necessary Features 10 days Tue 1/1/19 Mon 1/14/19
Test the Business Portal 10 days Tue 1/15/19 Mon 1/28/19
Identify Bugs 5 days Tue 1/29/19 Mon 2/4/19
Go Live with the Portal 0 days Mon 2/4/19 Mon 2/4/19
Project Closing Phase 6 days Tue 2/5/19 Tue 2/12/19
Post Project Review 2 days Tue 2/5/19 Wed 2/6/19
Appraisal 2 days Thu 2/7/19 Fri 2/8/19
Finalization of Payments 2 days Mon 2/11/19 Tue 2/12/19
Stakeholder Sign Off 0 days Tue 2/12/19 Tue 2/12/19
5.3 Resource Needs for the Project
Resource Name Type Initials Max. Units Std. Rate
Project Manager Work P 100% $150.00/hr

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Finance Manager Work F 100% $115.00/hr
IT Supervisor Work I 100% $95.00/hr
Procurement Manager Work P 100% $75.00/hr
Information System
Developer
Work I 100% $85.00/hr
System Tester Work S 100% $80.00/hr
Human Resource Manager Work H 100% $115.00/hr
Hardware Material H $15,000.00
Software Material S $7,500.00

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5.4 Gantt Chart and Network Diagram for the Project
Figure 2: Gantt Chart of the Project
(Source: Created by Author)

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Figure 3: Network Diagram of the Project
(Source: Created by Author)
5.5 Cost Estimation for the Project
The cost is estimated as follows.
Task Name Resource Names Cost
Development and
Implementation of Business
Portal for ABC Pvt. Ltd.
$98,900.00
Project Initiation Phase $16,000.00
Review and Survey
Existing Manual System
IT Supervisor, Project Manager $3,920.00
Identify Issues with the
System
IT Supervisor, Project Manager $3,920.00
Propose the
Implementation of Information
System
IT Supervisor, Project Manager $3,920.00
Propose New Business
Portal
IT Supervisor, Project Manager $1,960.00
Submit Project Proposal IT Supervisor $2,280.00

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Get Approval for the
Project
Project Manager $0.00
Project Planning Phase $13,040.00
Form Project Team Human Resource Manager $1,840.00
Prepare Project Charter IT Supervisor $1,520.00
Identify Scope of the
Project
IT Supervisor $380.00
Identify the Goals and
Objectives of the Project
IT Supervisor $380.00
Prepare Work Breakdown
Structure
IT Supervisor $380.00
Prepare Project Schedule IT Supervisor $380.00
Prepare Project Budget IT Supervisor, Finance Manager $3,360.00
Prepare Stakeholder
Management Plan
Project Manager $1,200.00
Prepare Communication
Plan
Project Manager $1,200.00

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Prepare Quality
Management Plan
Project Manager $1,200.00
Prepare Risk Management
Plan
Project Manager $1,200.00
Finalize the Project Project Manager $0.00
Project Execution Phase $62,660.00
Procure Budget for Project Finance Manager $1,840.00
Recruit Developer and
Tester
Human Resource Manager $1,840.00
Procure Hardware for
Project
Procurement Manager, Hardware[1] $16,200.00
Procure Software Project Procurement Manager, Software[1] $8,700.00
Initiate Development of the
Business Portal
Information System Developer $680.00
Set Up Online Software
Platform
Information System Developer $6,800.00
Develop the Portal Information System Developer $10,200.00
Add Necessary Features Information System Developer $6,800.00

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Test the Business Portal System Tester $6,400.00
Identify Bugs System Tester $3,200.00
Go Live with the Portal
Information System Developer, System
Tester
$0.00
Project Closing Phase $7,200.00
Post Project Review Project Manager $2,400.00
Appraisal Project Manager $2,400.00
Finalization of Payments Project Manager $2,400.00
Stakeholder Sign Off
Finance Manager, Human Resource
Manager, Information System Developer,
IT Supervisor, Procurement Manager,
Project Manager, System Tester
$0.00
5.6 Quality Plan for the Project
The quality plan for the project includes the quality requirements of the hardware and
software that will be used for the implementation of the proposed system. Hence, the quality
requirements should be as follows.
Hardware – In order to develop the business portal, suitable hardware must be installed
that will be able to support the high end technical requirements of the extensive business portal

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[12]. Hence, the new hardware must be of the highest quality to prevent frequent maintenance
and should be technically updated so that it will not need to be upgraded on a frequent basis.
Software – The software used to develop the platform as well as the application must be
properly licensed and original instead of pirated versions [10].
5.7 Stakeholder Analysis
The main stakeholders of the project and their roles are explained in the following table.
Stakeholder Name Stakeholder Designation Roles and Responsibilities
Nick Project Manager Management, control, change
and monitor project
Tony Finance Manager Management of finances and
budget of the project
Hill IT Supervisor Supervise the IT aspects related
to the project and the
organization [4]
Eric Procurement Manager Procure necessary resources for
the project
Steve Information System Developer Develop the proposed business
portal [7]
Bruce System Tester Test the developed system for
bugs
Clint Human Resource Manager Recruit suitable human resources
for the project

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5.8 Communication Plan
The communication plan is developed as follows.
Stakeholder Why? When? How?
Project Manager Project update and
report
Every week Face to face in team
meeting, project
progress report
document
Finance Manager Finance requirements As required Finance report,
requirements request
document
IT Supervisor IT requirements and
updates
Daily Daily progress log
Procurement Manager Resource requirements As required List of requirements
Information System
Developer
Required features of the
business portal
At the start of the
project
Project proposal, face to
face meeting
System Tester Testing of the business
portal after development
At the start of the
project
Project proposal, face to
face meeting
Human Resource
Manager
Human resource
requirements
At the start of the
project / as required
List of vacancy to be
filled
5.9 Risk Management Plan
The risk management plan has been developed using risk matrix as follows.
Risk Chance of Occurrence Effect on Project Management Plan
Budget risk Medium High Proper and accurate

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budget estimation with
buffer budget
consideration
Lack of technical
expertise risk
Low High Appoint personnel with
strong technical
background and
experience
Cyber security risk High Extreme Use firewall and anti-
virus software
5.10 Project Deployment Plan
After the development of the business portal is completed, it will be integrated with the
main system and the central server. Further, testing will be conducted to detect and remove bugs
before the project is ready to be deployed.
6.0 Key Ethical Values of PMI Code of Ethics
The key ethical values of PMI Code of Ethics with relation to the project are as follows
[16].
1. Vision and Applicability – With the project, the company must have future vision that
will enable them to utilize the new business portal as a starting point for further development and
growth.
2. Responsibility – Each stakeholder must fulfill his responsibilities assigned to him in
the project.

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3. Respect – All the stakeholders must respect each other irrespective of any incidents
occurring before or during the project.
4. Fairness – Fair treatment should be provided to all the stakeholders and team members
in the project.
5. Honesty – The stakeholders and team members must be honest with their work during
the course of the project.
7.0 Project Handover
After the business portal is developed, tested, integrated with system and deployed, the
project will be handed over to the project manager for review and appraisal.
8.0 Project Sign Off
The project has been reviewed and it is agreed that it has met all the requirements as
previously decided.
Stakeholder Signature
Project Manager
Finance Manager
IT Supervisor
Procurement Manager
Information System Developer
System Tester
Human Resource Manager

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9.0 Post Project Review and Recommendations
After the project is handed over, it will be reviewed to determine whether it has met all
the requirements and also stayed within the scope determined while developing the project
charter.
Based on the project, some recommendations can be provided as follows.
The project manager must ensure the project stays within the scope
The IT supervisor should ensure the development progress is on the right track
and schedule
Monitoring must be done to ensure all the stakeholders are fulfilling their duties
in the project
10.0 Conclusion
This report is based on an overall project plan for the implementation of the business
portal for ABC Pvt. Ltd. In this project plan, all the basic details of the project including project
charter, quality plan, stakeholder plan, communication plan, risk management plan and others
have been provided. Based on the overall estimations, the project is expected to be completed
within 87 days and an overall budget of $100,000.

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