Optimising HR Processes at B.N. Foray: A Business Report
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This business report discusses the issues faced by B.N. Foray and proposes HRM processes to optimise the delivery of HR processes. It includes an implementation plan, risk register, and costings.
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A Business Report to optimise the delivery of HR Processes at B.N. Foray
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EXECUTIVE SUMMARY B.N Foray is a multinational organisation that deals in FMCG products and has around 9000 employees. This enterprise produces soft drinks, confectionery products, cereal based snacks, breakfast food, dairy products, ready meals, and many more. Currently this enterprise is facing certainissuessuchasconflictsamongemployees,highemployeeturnover,lackof communication flow, low engagement of employees etc. In order to address these issues, a proposal is developed in this report which is further lead by an implementation plan. These plans involve HRM processes and various techniques of leadership and change management. A risk register is also created which summarises all the risk which can occur while implementing the plan.
Table of Contents EXECUTIVE SUMMARY.............................................................................................................2 INTRODUCTION...........................................................................................................................1 Primary issues of HRM in B.N Foray....................................................................................1 Proposal for optimisation of delivery of human resource processes......................................2 Implementation plan including outline costings, responsibilities..........................................3 Risk Register..........................................................................................................................5 CONCLUSION................................................................................................................................5 REFERENCES................................................................................................................................6
INTRODUCTION Human resource management is a strategic framework which helps in managing people of an organisation in an effective manner in order achieve competitive advantage. It is used for increasing performance of workers and enhance the overall productivity of an organisation (Aust, Brandl and Keegan, 2015). This case study is based upon an enterprise named B.N. Foray and it focuses upon certain HR issues which are faced by this business entity. The main aim of this report is to inform CEO of this organisation about recent HRM issues which are experienced by this enterprise. This report covers varied HRM issues and a proposal including HRM processes by which those issues can be resolved. Proposal is further lead by an implantation plan in which various leadership and change management techniques are used. At last, a risk register to determine all the risk involved in plan is developed. Primary issues of HRM in B.N Foray In order to facilitate business activities in an effective manner, it is significant for an organisation to indulge itself in various human resource management practices for eliminating various issues of HRM prevailing within an organisation (Buller and McEvoy, 2016). B.N. Foray is a global business entity that operates in FMCG sector. As per the case study, currently this enterprise is facing certain issues related to HRM due to which its overall productivity and development is decreasing. These issues are elaborated as follows- High Staff Turnover-Currently, this organisation is facing high staff turnover issue due tovariousreasonssuchaslackofprogressionandgrowth,highamountofwork,job dissatisfaction and lack of recognition. Moreover, employees of this organisation believes that management make poor decisions and there is no scope for development of personal skills and knowledge. Due to this, many workers are evacuating themselves from this organisation as they think there is low scope for their personal and professional development. Conflicts among workers-As per this case study, another issue which is faced by B.N Foray is that its employees are having conflicts among them due to which they are not able to agree at common decisions. For instance, a conflict had been seen taking place in this organisation between a team leader named Jo and health and safety executive named, Miles. According to JO, Miles had left her and her team members in a dangerous situation but as per Miles, Jo is a difficult person to work with and he will not serve her any more. 1
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Lack of employee engagement-In order to arrive at a common decision that is beneficial for all the workers, it is important for an organisation to make sure that its employees are appropriately engaged with each other (Chandler and et. al., 2016).B.N. Foray is unable to make its employees to work with each other and create a diversified working environment. The basic reason behind this is that there is lack of communication flow among the team members. Due to lack of communication, managers are not able to interact with their team members and workers are not able to exchange their opinions with supervisors. Proposal for optimisation of delivery of human resource processes In order to resolve the above issues, B.N. Foray can use various actions and procedures for improving HR processes within its business operations. These HRprocessesand related actions are discussed in below optimisation proposal – Proposal to optimise the delivery of HR Processes at B.N. Foray Traininganddevelopmentprogrammes-Inordertodevelopcertainskillsand knowledge of workers, B.N. Foray can conduct certain training and development programmes and sessions. This organisation is currently facinghigh staff turnoverissue and the reason behind it is that staff members are not seeing any kind of scope for growth and development of their skills and knowledge. By providing valid training and development sessions, employees of this company will build an interest against the operations of this company and will start experiencing scope of their personal growth as their skills will be developed by relevant training. Human resource planning- Currently, this enterprise is facing issue regardingconflicts among its staff memberswhich is having negative impact upon its overall productivity and worker's performance. This issue can be resolved by appropriate human resource planning as it will help in ensuring that there is best fit between jobs and workers while avoiding manpower and shortages. This will also help in appropriate division of certain responsibilities and roles of workers which will reduce conflicts among workers. Employee engagement programmes-Another HRM process which can be bought by this organisation is that it can conduct certain employee engagement programmes and team building activities. B.N. Foray can conduct programmes which can include various games and tasks that can create a platform for exchanging views and opinions of workers. This will help in enhancingemployeemotivationbywhichemployeescanachievehighamountofjob satisfaction. This will ultimately result in lowering the issue ofhigh employee turnoverand 2
increase in overall productivity. Cost and Time proposal framework IssuesHRM processesImplementation of approaches and theories TimeCost Highstaff turnover Trainingand development programmes Traitleadership approach 4 months7000 pounds Conflictsamong workers Humanresource planning Human relation theory5 months4000 pounds Lackof employee engagement Employee engagement programmes Change model by Kurt Lewin 6 months3000 pounds Implementation plan including outline costings, responsibilities Implementation plan is an outline which includes all the strategies and techniques which must be conducted while implementing the pre prepared plan. The proposal which is developed above for resolving the issues of B.N. Foray must be implemented by using viable leadership and change techniques. These techniques or approaches are discussed below which are recommended against the issues faced by B.N. Foray: Trait Leadership Approach: This approach states that a leader must have five traits in order to lead its followers. These traits are Intelligence, Dominance, Self Confidence, High level of Energy and Task Relevant Knowledge(de Almeida-Gomes and et. al., 2016). This approach is usually followed by leaders when they require to influence and encourage followers by their achievement. B.N. Foray is facing an issue of high staff turnover as the employees thinks that there is no scope of personal and professional development in their jobs. If leaders and managers of B.N. Foray will follow the 3
trait leadership approach and will build all these traits in themselves then their followers will look up to them and will learn skills from them. By this way, scope of professional and personal developmentforemployeeswillenhance.Leadersofthisorganisationwillhavethe responsibility to develop these traits in themselves and then train their employees to enhance their professional development. Application of this approach will require amount of 7000 pounds. Human relation theory: This is a leadership and management theory given by Elton Mayo(Edwards and et. al., 2016). This theory states that conflicts and dissatisfaction between employees are not due to internal disagreements but due to the lack of attention and value which they experience in their workplace. All the employees in an organisation like B.N. Foray must be valued and their opinions should be considered. B.N. Foray is facing the issue of high employee conflict; to resolve this issue, human relation theory will be applied in operations of this organisation by which cause of conflict will be determined and opinions of both the conflicted employee will be listened. It is responsibility of leaders to create an environment in workplace in which opinions of all employee can be considered by conducting activities and applying effective human resource planning. This procedure will require funds amounting 4000 pounds. Kurt Lewin's change model: This is a contemporary model which includes a 3 step process of implementing change in an organisation. These three steps are unfreezing, changing and refreezing (Kurt Lewin's Change Model,2014). These three steps help an organisation to make improvement in their current processes. B.N. Foray is facing the issue of lack of employee engagement due to lack of communication. This is responsibility of management of this company to implement change model by which communication flow can be enhanced. This implementation of change model and conducting employee engagement programs will require a budget of 3000 pounds. Unfreezing -In this first step, leaders and managers will aware the workers about the change which is alteration of communication structure. B.N. Foray is currently following non- structural communication pattern, but as per the requirements to enhance employee engagement, organisation will use structural communication pattern. Changing -In this step, various employee engagement programs will be conducted in which information and perks of new communication structure will be discussed. 4
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Refreezing -In last step of this model, leaders and managers will make sure that suitable employee engagement programmes will be continued in future and will monitor the new communication flow so that employee can be engaged effectively in organisation’s operations. Risk Register In implementation of above proposal and plan, there will be various risks which can impact the organisation. These risks are documented in below risk register along with mitigation strategies. RiskRisk Impact (L/M/H)Likelihood of risk (L/M/H) Mitigation Strategy Overspendingon training session MediumHighDevelopflexible budgetssothatany contingentand situationalexpense cannot impact budgeted spending level. Failureofstructural communication flow HighMediumDevelop back up plans andregularlymonitor newlyimplemented communication flow. CONCLUSION From the above case study, it has been concluded that in order to ensure business growth, organisation must implement HRM practices in an appropriate manner. It is essential for an organisation to resolve certain conflicts which can arise among its team members by conducting team building activities and employee engagement programmes. An enterprise must develop viable plans along with risk register so that every aspect of an organisation can be controlled and managed. 5
REFERENCES Books & Journals Aust, I., Brandl, J. and Keegan, A., 2015. State-of-the-art and future directions for HRM from a paradox perspective: Introduction to the Special Issue.German Journal of Human Resource Management.29(3-4). pp.194-213. Buller, P. F. and McEvoy, G. M., 2016. A model for implementing a sustainability strategy through HRM practices.Business and society review.121(4). pp.465-495. Chandler, J. D., and et. al., 2016. Metabolic pathways of lung inflammation revealed by high- resolution metabolomics (HRM) of H1N1 influenza virus infection in mice.American Journal of Physiology-Regulatory, Integrative and Comparative Physiology.311(5). pp.R906-R916. de Almeida-Gomes, F., and et. al., 2016. Cyclic fatigue resistance of different continuous rotation and reciprocating endodontic systems.Indian Journal of Dental Research. 27(3). p.278. Edwards, T., and et. al., 2016. Global standardization or national differentiation of HRM practices in multinational companies? A comparison of multinationals in five countries. Journal of International Business Studies.47(8). pp.997-1021. Online Kurt Lewin's Change Model.2014. [Online]. Available through: <https://rapidbi.com/kurt-lewin- three-step-change-theory/> 6