Project Management: Case Study- The Legal Documents Online Name of the University Author's Name

It is found that the organization is mainly creating a plan as per which they will implement one of the information systems that will be beneficial in providing proper one stop shop for the various types of information which is mainly listed. It is found that the organization is mainly creating a plan as per which they will implement one of the information systems that will be beneficial in providing proper one stop shop for the various types of information which is mainly listed. Project objectives The project objectives are mainly listed below: To implement

Running head: PROJECT MANAGEMENT
Project management: Case Study- The Legal Documents online
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Business driver.............................................................................................................................2
2. Project objectives.........................................................................................................................2
3. Business benefits.........................................................................................................................3
4. Project scope................................................................................................................................4
4.1 Scope statement.........................................................................................................................4
4.2 Work breakdown structure....................................................................................................4
4.3 Precedence table....................................................................................................................5
4.5 Critical path...........................................................................................................................7
5. Selected methodology justification..............................................................................................8
6. Key stakeholders..........................................................................................................................8
7. Outline solution.........................................................................................................................12
8. Key risks....................................................................................................................................12
9. Delivery and release planning...................................................................................................15
10. Project control..........................................................................................................................15
11. Project costs.............................................................................................................................16
Bibliography..................................................................................................................................24

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Revision history
Date Changes done
10-10-2019 Adding product breakdown structure for
providing overview about the working of the
information system that is mainly
implemented in LDO
22-09-2019 Adding network diagram as well as work
breakdown structure in the project for
providing proper overview about the project
activities which will be executed.
1. Business driver
The paper mainly reflects the legal documents online that helps in selling different types
of information about various companies, properties, individuals, solicitors as well as
conveyances within Australia. The information that LDO includes information about the current
ownership of the company, property title-based certificates, rates certificates, transport interest as
well as property description. It is found that the organization is mainly creating a plan as per
which they will implement one of the information systems that will be beneficial in providing
proper one stop shop for the various types of information which is mainly listed. This will further
help in allowing the clients for properly placing orders as well as monitoring the status of the
orders. Thus, it is found that with the help of the information system they generally act as one of
the brokers between the providers of information as well as LDO clients. With the
implementation of information system, the entire procedure is made online. Moreover, if the

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PROJECT MANAGEMENT
entire project are not easily undertaken then it will mainly create a lot of problems in properly
handling the information quite manually.
2. Project objectives
The project objectives are mainly listed below:
 To implement an information system within an organization for providing one stop shop
for the different types of information about various companies, properties, individuals,
solicitors as well as conveyances within Australia.
 To gain proper competitive advantage in the market by making the entire process of the
organization online so that more clients get linked with the organization
 To keep record of the information that is shared and the status of the orders including the
retrieve result for future use.
 To integrate with the present system so that the information can be transferred to the
present online system
3. Business benefits
It is found that in order to reflect the advantages from the present system, it is found that
SMART goals are mainly utilized as they are mainly helpful in guiding the entire procedure of
goal setting and further focuses on the efforts for increasing the chances of achieving the project
goal. The business benefits as per the SMART goal are elaborated below:
Specific: The main benefit that will be achieved is the implementation of IT system in
LDO for managing the project activities.

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Measurable: The successful IT implementation helps in managing the work purposes of
LDO online including the management of information and further helps in gaining proper
competitive advantage within the entire market.
Assignable: The project manager generally plays a significant role in properly
implementing the information system so that the implementation process can get accomplished
in the budget and time that is mainly assumed such that it plays a significant role in realizing the
business-related benefits in the project (Joslin & Muller, 2015).
Realistic: Due to the information system implementation within LDO, the organization
can be able to allow the various clients for properly placing orders as well as properly monitoring
the status of the orders (Hornstein, 2015). In addition to this, the system will also help in
retrieving results and assist in the procedure of invoicing.
Time related: It is found that the information system for the organization LDO can get
completed by 31st December
4. Project scope
4.1 Scope statement
It is found that as the project uses PRINCE2 methodology during the implementation of
an information system. The project scope includes designing of the system, development of code,
code validation, database development as well as adding functionality like placing order,
monitoring order, searching results and payment. On the other hand, it is found that there are a
number of project activities which are not considered important and therefore not included
within the project and those activities include training facility, providing information about the
suppliers and contractors.

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Information system for LDO
Order Monitor Status Payment
Placing
order Checking Receiving
payment
4.2 Product breakdown structure
Figure 1: Product breakdown Structure
(Source: Created by Author)

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Start
Order
Process
Decision
Information
Payment
END
Order cancel
No
Yes
4.3 Product flow diagram
Figure 2: Product flow diagram
(Source: Created by Author)

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PROJECT MANAGEMENT
4.4 Work breakdown structure
Implementation of
information system for
LDO
Planning phase
Focussing on the
problem
Proposing solution
Creating project
plan
Stakeholder
identification
Getting approval on
the project plan
Designing phase
Collecting ideas
Getting review from
the clients
Developing design
Undertaking
feasiability study
Analysis of budget
Organizing meeting
Final design
approval
Coding
Prototype
construction
Development pf
database
Code validation
Testing of
cross-browser
Optimization
Navigation structure
development
Site content pages
development
Developing user
experience
Details update
Information update
Project requirement
Providing order
place functionality
Providing status
retrive functionality
Providing payment
functionality
Project closure phase
Risk assesment
Managing quality
Final review
Figure 3: Work breakdown Structure
(Source: Created by Author)
4.5 Precedence table
The table which is generally provided below helps in reflecting that the precedence for
each of the activities of the project is generally helpful in successfully implementing the system.
WBS Task Name Duration Predecessors
0
Implementation of information system for
LDO
77 days
1 Planning phase 11 days
1.1 Focussing on the problem 3 days
1.2 Proposing solution 2 days 2
1.3 Creating project plan 3 days 3
1.4 Stakeholder identification 2 days 4

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1.5 Getting approval on the project plan 1 day 5
2 Designing phase 25 days
2.1 Collecting ideas 4 days 6
2.2 Getting review from the clients 3 days 8
2.3 Developing design 5 days 9
2.4 Undertaking feasibility study 3 days 10
2.5 Analysis of budget 5 days 11
2.6 Organizing meeting 4 days 12
2.7 Final design approval 1 day 13
3 Coding 19 days
3.1 Prototype construction 3 days 14
3.2 Development pf database 5 days 16
3.3 Code validation 4 days 17
3.4 Testing of cross-browser 3 days 18
3.5 Optimization 2 days 19
3.6 Navigation structure development 1 day 20
3.7 Site content pages development 1 day 21
4 Developing user experience 5 days
4.1 Details update 2 days 22
4.2 Information update 3 days 24

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5 Project requirement 10 days
5.1 Providing order place functionality 3 days 25
5.2 Providing status retrieve functionality 4 days 27
5.3 Providing payment functionality 3 days 28
6 Project closure phase 7 days
6.1 Risk assessment 3 days 29
6.2 Managing quality 3 days 31
6.3 Final review 1 day 32

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4.6 Network path

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Figure 4: Network diagram
(Source: Created by Author)
4.7 Critical path
Figure 5: Work breakdown structure
(Source: Created by Author)

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PROJECT MANAGEMENT
5. Selected methodology justification
PRINCE2 methodology is a process related methodology which is helpful in effective
PM. It is identified that the PRINCE generally assists in properly breaking down the project into
different stages that helps in properly monitoring by using proper step wise methodology from
the kick off phase of the project (Mousaei & Javdani, 2018). This generally assists in reducing
the proper chances of spiraling in order to keep the entire project on track in order to achieve the
goal of the project. In addition to this, PRINCE2 helps in standardizing each of the aspect of
project in order to make sure that the chances of project misdirection can be reduced. Moreover,
the utilization of PRINCE2 methodology helps in time as well as money generally gets saved on
training different types of employees. After the revision of the PRINCE2 methodology then the
input from the PM professionals around the entire globe for ensuring that it does not properly
stray from different lessons that are generally learnt in the industry (Hughes et al., 2017).
6. Key stakeholders
They key stakeholders who are mainly associated with the information system
implementation are generally reflected in the table below with proper responsibilities.
Stakeholders Roles and responsibilities Internal/external
Project manager They are responsible for
leading the entire project such
that it helps in ensuring that the
entire work of the project gets
accomplished in the specified
deadline (Badewi, 2016).
Internal

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Moreover, they help in handling
various types of aspects of
project from project initiation to
the delivery of the entire project.
Project planner The project planner mainly
assists in maintaining the
schedule of the project and
generally helps in keeping the
entire resources on track by
providing regular updates on the
project. Additionally, they
generally helps in maintaining
proper contract in the project
staffs in order to monitor the
progress of the project.
Internal
Financial manager The financial manager helps in
preparing the financial reports as
well as forecasting in order to
oversee the financial details for
ensuring that the different
types of legal needs are met
(Svejvig & Andersen, 2015).
Moreover, they also review the
Internal

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PROJECT MANAGEMENT
financial reports of the
organization for performing
financial reporting as well as
budgeting.
Human resource manager The human resource manager
helps in overseeing the various
functions and assists in
managing the employees. The
core competencies of the HR
manger mainly include proper
skills of communication,
different types of decision-
making capabilities as well as
analytical skills.
Internal
IT manager The IT manger helps in
implementing the information
system and assists in
maintaining the strategies that
are related with IT. Furthermore,
they accomplish they
implements various types of
strategic solutions (Serra &
Kunc, 2015).
Internal

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PROJECT MANAGEMENT
Database administrator They utilize different types of
specialized software for
properly organizing the
information of the clients. They
generally help in designing,
migrating, performing as well as
in the procedure of data
recovery.
Internal
Application manager They generally oversee proper
implementation of various
software application and assists
developing the interfaces for the
information system that is
created for LDO organization.
Internal
Tester The tester has the responsibility
of checking the quality of the
project and assists in preventing
different types of software
issues and challenges (Kaiser et
al., 2015).
Internal
Suppliers They are the individuals who
generally assists in delivering
different types of raw materials
External

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for the implementation of
information system.
7. Outline solution
It is found that in order to resolve the problem, LDO is mainly planning for properly
implementing the information system for providing proper types of information including
information about the individuals, lawyers, solicitors as well as conveyancers within Australia.
The context diagram that is provided below helps in reflecting the entire solution that is provided
by the organization with the help of the helps information system implementation.
Figure 6: Context diagram
(Source: Created by Author)
8. Key risks
Risk Id Risk Description Impact Probability Potential

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strategies
1 Budget
shortfall
The problem
of budget
shortfall must
be properly
managed by
keeping an
effective track
on the project
expenditure.
High High Mitigate: The
issue can be
mitigated by
keeping proper
track on the
expenditure
that is done
one the
implementation
of IT system.
2 Schedule
slippage
The schedule
slippage issue
cause delay
that further
can enhance
the investment
within the
project.
High High Avoid: The
problem can be
avoided by
keeping an
effective track
on the project
progress by
properly
reviewing the
status of the
project
effectively.

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PROJECT MANAGEMENT
3 Improper
testing
Improper
testing can
cause a lot of
operational
issues in the
project.
Medium High Avoid: The
issue can be
avoided by
hiring
experienced
tester within
the project for
conducting
testing.
4 Late supply If the
suppliers are
unable to
supply the
required
resources
within the
time then the
project has to
experience
delay.
Medium Medium Mitigate: This
particular issue
can be
mitigated by
keep track on
the supply of
the resources
so that the
resources can
be used
properly.

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PROJECT MANAGEMENT
9. Delivery and release planning
Figure 7: Gantt chart
(Source: Created by Author)
10. Project control
It is found that the project which is implemented can be controlled by undertaking
different types of steps which are listed below. The procedure that is used is helpful in making
sure that the undertaken project is on the track and it will generally accomplished on time.

20
PROJECT MANAGEMENT
Tradeoff between project variables: It is found that the project managers generally
utilize the tradeoff method in order to make proper decisions so that it have proper impact on the
change of scope, time, cost, quality as well as risks (Ramazani & Jergeas, 2015). After then the
sponsor properly understands the entire impact when they generally have proper variance or
change request.
Project quality: Proper quality standards in the project must be used in order to manage
proper quality. The utilization of cause and effect analysis are helpful in ensuring the proper
quality is maintained in the project.
Tracking progress: The project progress must be properly tracked by utilizing the status
report. If the project status report is on track then it showcases that the project must get
accomplished in the assumed time and budget (Samset & Volden, 2016).
11. Project costs
The table which is provided below helps in reflecting the breakdown of the cost that is
mainly needed for the information system implementation in LDO organization.
WBS Task Name Duration Start Finish Resource Names Cost
0
Implementation of
information
system for LDO
77 days
Mon
30-
09-
19
Tue
14-01-
20
$65,112.00
1 Planning phase 11 days Mon
30-
09-
Mon
14-10-
$2,760.00

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PROJECT MANAGEMENT
19 19
1.1
Focussing on
the problem
3 days
Mon
30-
09-
19
Wed
02-10-
19
Project manager $600.00
1.2
Proposing
solution
2 days
Thu
03-
10-
19
Fri
04-10-
19
Project planner $320.00
1.3
Creating project
plan
3 days
Mon
07-
10-
19
Wed
09-10-
19
Project manager, Project planner $1,080.00
1.4
Stakeholder
identification
2 days
Thu
10-
10-
19
Fri
11-10-
19
Project manager $400.00
1.5
Getting
approval on the
project plan
1 day
Mon
14-
10-
19
Mon
14-10-
19
Project manager, Project planner $360.00
2 Designing phase 25 days Tue
15-
Mon
18-11-
$6,440.00

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PROJECT MANAGEMENT
10-
19
19
2.1 Collecting ideas 4 days
Tue
15-
10-
19
Fri
18-10-
19
Application manager $640.00
2.2
Getting review
from the clients
3 days
Mon
21-
10-
19
Wed
23-10-
19
Project manager $600.00
2.3
Developing
design
5 days
Thu
24-
10-
19
Wed
30-10-
19
Application manager, Developer $1,800.00
2.4
Undertaking
feasibility study
3 days
Thu
31-
10-
19
Mon
04-11-
19
Financial manager $360.00
2.5
Analysis of
budget
5 days
Tue
05-
11-
19
Mon
11-11-
19
Financial manager $600.00
2.6 Organizing 4 days Tue Fri Developer, Project manager, $2,240.00

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PROJECT MANAGEMENT
meeting
12-
11-
19
15-11-
19
Project planner
2.7
Final design
approval
1 day
Mon
18-
11-
19
Mon
18-11-
19
Project manager $200.00
3 Coding 19 days
Tue
19-
11-
19
Fri
13-12-
19
$28,616.00
3.1
Prototype
construction
3 days
Tue
19-
11-
19
Thu
21-11-
19
Application manager, Coder,
Database administrator,
Developer
$2,088.00
3.2
Development pf
database
5 days
Fri
22-
11-
19
Thu
28-11-
19
Application manager, Database
administrator
$1,600.00
3.3 Code validation 4 days
Fri
29-
11-
19
Wed
04-12-
19
Application manager, Database
administrator, Coder, Additional
cost [1]
$21,984.00

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PROJECT MANAGEMENT
3.4
Testing of
cross-browser
3 days
Thu
05-
12-
19
Mon
09-12-
19
Tester $480.00
3.5 Optimization 2 days
Tue
10-
12-
19
Wed
11-12-
19
Application manager, Coder,
Database administrator,
Developer
$1,392.00
3.6
Navigation
structure
development
1 day
Thu
12-
12-
19
Thu
12-12-
19
Application manager, Coder,
Developer
$536.00
3.7
Site content
pages development
1 day
Fri
13-
12-
19
Fri
13-12-
19
Application manager, Coder,
Developer
$536.00
4
Developing user
experience
5 days
Mon
16-
12-
19
Fri
20-12-
19
$2,120.00
4.1 Details update 2 days Mon
16-
12-
Tue
17-12-
19
Application manager, Database
administrator, Developer
$1,040.00

25
PROJECT MANAGEMENT
19
4.2
Information
update
3 days
Wed
18-
12-
19
Fri
20-12-
19
Database administrator,
Developer
$1,080.00
5
Project
requirement
10 days
Mon
23-
12-
19
Fri
03-01-
20
$24,056.00
5.1
Providing order
place functionality
3 days
Mon
23-
12-
19
Wed
25-12-
19
Application manager, Coder,
Database administrator
$1,488.00
5.2
Providing status
retrieve
functionality
4 days
Thu
26-
12-
19
Tue
31-12-
19
Application manager, Developer,
Hardware software [1]
$21,440.00
5.3
Providing
payment
functionality
3 days
Wed
01-
01-
20
Fri
03-01-
20
Coder, Developer $1,128.00
6 Project closure
phase
7 days Mon
06-
Tue
14-01-
$1,120.00

26
PROJECT MANAGEMENT
01-
20
20
6.1 Risk assessment 3 days
Mon
06-
01-
20
Wed
08-01-
20
Tester $480.00
6.2
Managing
quality
3 days
Thu
09-
01-
20
Mon
13-01-
20
Quality analyst $480.00
6.3 Final review 1 day
Tue
14-
01-
20
Tue
14-01-
20
Project planner $160.00
It is found that incremental funding method is mainly utilized for providing specific
spending-based limits that is mainly below the total estimated cost of the project. In addition to
this, the incremental funding procedure that is utilized is considered as one of the long-term
process due to which the total funds are being available at the time after the creation of the
purchase order.

27
PROJECT MANAGEMENT
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