Project Management Report: Analyzing a Birthday Party Scenario

This report presents a case study on project management, specifically focusing on the challenges faced in organizing a birthday party. It identifies various risks, including budget estimation, insufficient preparation time, and security concerns. The report delves into occupational health and safety issues, such as the lack of safety for designers and architects and inadequate training. It also outlines a safety and environment management plan, addressing waste disposal and noise pollution. The analysis includes management strategies for each identified risk, drawing from project management principles and relevant literature. The report provides a comprehensive overview of the project's complexities and offers practical solutions for effective management, drawing from project management principles and relevant literature.

Running head: PROJECT MANAGEMENT
Case Study- Birthday Party
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Risk management.........................................................................................................................2
2. Occupational health and Safety...................................................................................................5
3. Safety and environment management plan..................................................................................7
Bibliography....................................................................................................................................9

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1. Risk management
Identification of risk Assessing risk Management Strategies
Improper estimation of
budget
Due to improper estimation
of the budget, it is quite
difficult for the project
manager “Matt Yousif” to
complete the entire
preparation of the birthday
party properly and as a result
it would create number of
issues within the birthday
party including improper
facility of lighting, furniture
as well as DJ for making the
birthday night a memorable
one.
In order to resolve this
problem it is quite important
for the project manager to pay
lot of attention to the project
planning and vendor’s
capability. It is identified that
utilization of proper
scheduling charts and tools
and as well as constant
tracking of the project are
also helpful in estimating the
budget of the project
accurately.
Insufficient time for
preparation
The time that is estimated for
completing the preparation of
birthday party is found
insufficient and as a result the
project managers will not be
able to complete all the
It is identified that in order to
analyze the time requirement
of the project it is quite
important to utilize proper
strategies. Proper step of
estimating time must be

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PROJECT MANAGEMENT
planned activities for the
birthday celebration. It is
identified that insufficient
time for completing the
project affects the quality of
the project therefore it is quite
important to estimate the
project time accurately.
utilized which includes
bottom up estimation so that
the estimation of the time
must be done accurately.
Improper security of
belongings
It is identified that no
security is provided for the
belongings of the guests and
as a result the guests who are
attending the birthday party
are generally responsible of
their belongings. It is
identified that this can create
number of problems. The
belongings of the guests can
be misplaced or can be stolen.
In order to resolve this issue,
it is quite important for the
project manager to provide
proper security facility that
will be helpful in locking the
personal belongings of the
guests who are attending the
party so that their belongings
does not get misplaced.
Food are improper quality The quality of food that is
provided is not of proper
quality. The ingredients of the
food are not fresh. This can
It is very much important for
the project manager to
provide proper quality of
food so that the guests can

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PROJECT MANAGEMENT
create negative impact on the
guests who are attending the
birthday party.
enjoy the food properly and
became happy with the
birthday celebration. It is
identified that number of
varieties of foods must be
served so that the people
according to their choice can
enjoy the food.
Improper management The management of the
birthday celebration party is
not appropriate and as a result
the project managers face
number of issues as well as
challenges for completing the
entire project successfully.
The various activities of the
project are not scheduled
properly and it can create
negative impact on the
quality of the project that is
delivered to Thomas More
In order to manage the
project effectively for
completing the entire project
within the estimated time and
budget, it is very much
important for the project
manager to manage the
project effectively by
utilizing several steps that
include setting and
prioritizing goals, defining
deliverables, creating
schedule of the project,
identifying issues, presenting
project plan as well as

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creation of problem plan. In
addition to this, experienced
project manager must be
hired for managing the
project appropriately.
2. Occupational health and Safety
Identification of risk Assessing risk Management Strategies
Improper safety to the
designers as well as
architects
It is found that improper
safety to the designers as well
as to the architecture put them
into number of severe risks as
well as issues and they faces
number of health issues
including injury. Therefore it
is quite important to
implement proper health and
safety rules.
It is identified that safety in
design is one of the key
principle of workplace health
and safety laws that generally
considers safety at the
construction of the design
stage of the project is quite
necessary. It is identified that
safety in design generally
considers demolition,
electrical works, traffic
factors, refurbishment and
many more. Implementation
proper rules and regulations
are helpful in providing

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proper safety to the workers.
Insufficient height safety It is identified that proper
height safety facility is not
provided to the people who
are engaged with the project
“management of birthday
party” and as a result if a case
of accident occur then the
workers will face severe
consequences like injury and
death. Therefore it is quite
important to provide height
safety facilities to the people
who are involved with the
birthday party.
Proper height safety
knowledge must be provided
to the workers so that they do
not have to face severe
consequences like injury and
death. Proper helmet as well
as boots must be utilized in
order to ensure proper height
safety.
Inappropriate professional
development
Thomas and Yousif are
friends and as a result Yousif
is not professional at his
work. Due to absence of
proper professionalism,
Yousif faces lot of challenges
in completing the event
properly on time. Due to
Proper project related
training to equipment
designers as well as
construction professionalism
must be developed in order to
construction the project
properly as well as WHS
obligations as well as safety