Data Analysis of Performance Appraisal System and Employee Performance at Ministry

Chapter 4: Data analysis
4.1 Introduction
This chapter critically evaluates the collected data from the survey to develop relevant
findings and analysis. Data reliability and validity has been measured using statistical
techniques such as Cronbach’s Alpha test, Kaiser Meyer Olkin test of sampling adequacy and
Bartlett test of sphericity. The response frequencies have been represented in graphs which
are derived from the SPSS. Statistical analyses such as Pearson’s correlation method and
Regression analysis has been used to perform a trend analysis and measure the relationship
between employee appraisal system and employee performance.
4.2 Quantitative Findings
4.2.1 Gender
Fig 1: Gender
Source: (As created by author)
This question examines the gender of the participants in the given research and the
findings show majority of the respondents are female when compared to the number of male
respondents. It is also shocking to see that the number of female respondent is almost twice
that of the male respondents. It would be interesting to see the difference in perspective
between the two gender regarding performance appraisal systems.

4.2.2 Age
Fig 2: Age
Source: (As created by author)
This question examines the age of the respondents in the research and the results show
that 41.57% of the respondents belong to the age group of 25-34, 26.51% respondents belong
to the age group of 35-44, 22.89% are less than 25 years of age and remaining respondents
are above the age group of 45 years. This clearly shows that majority of the respondents are
below the age group of 34 years. There are representation from different age groups so it
would be interesting to check how their feel about performance appraisal system.

4.2.2 Education Qualification
Fig 3: Educational Qualification
Source: (As created by author)
This question evaluates the educational qualification of the respondents in this
research. The results show that 55.42% of the respondents have completed their diploma,
24.70% have completed their degree, 7.83% have completed their advance diploma, 7.23%
have completed their master’s degree and remaining have completed their post graduate
diploma. Therefore, it is expected that people from different educational backgrounds will
have different perspective on the research topic.

4.2.2 Education Qualification
Fig 4: Length of employment
Source: (As created by author)
The purpose of the question is to examine the tenure of the respondents in this
research. In this study, 37.35% have been working for less than 4 years, 35.54% have been
working for at least 5 years and maximum of 9 years, 21.69% have been working between
10-19 years and 5.42% have been working for more than 20 years.

4.2.3 Impact of performance appraisal system on performance management
Fig 5: performance review
Source: (As created by author)
This above question identifies whether the employees have gone through performance
review or not. The findings show that majority of the employees have gone through a
performance review which amounts to 92.77% of the respondents and remaining have not
been involved in any kind of performance review.
4.2.3 When did you have the performance review last time?

Fig 6: Last performance review
Source: (As created by author)
The question highlights the last performance review time of the participants that have
gone through the process. The majority of the respondents have gone through a performance
review within the last 12 months and the remaining respondents are almost negligible which
shows a clear majority. This is an ideal situation as majority of the participants have gone
through an appraisal which is expected to provide better results in the research.
4.2.4 How often is an appraisal carried out in your department?
Fig 6: Appraisal period
Source: (As created by author)
The purpose of the question is to highlight the number of times appraisal is being
carried out in the respondent’s workplace. The results show that 75.90% of the respondents
suggest that appraisal is yearly in their respective organisation, 20.48% stated that appraisal
happens half yearly in their organisation and remaining are exceptions. This shows that
majority of the organisations follow the structural pattern of having appraisal once every
year.

4.2.5 In your opinion, what does your strive to achieve through performance review?