Project Management: A Detailed Plan for a Christmas Party Event

This project management assignment outlines the detailed planning and execution of a Christmas party event. The assignment covers various aspects, including creating a guest list, selecting a suitable venue (a 5-star hotel), and arranging for food and beverages catering to diverse tastes, includi...Read More

Project Management

CHRISTMAS PARTY PROJECT MANAGEMENT
Christmas party organized by ABC private limited

WHAT IS A EVENT
Event is basically an occasion or a gathering of
some people at a certain venue to celebrate a
specific reason.
Event management consists of the planning and
management of the whole event.

BRIEF OVERVIEW
Clients and guests
Event plan-
 Location
 Date and Time
 Invitation sending
 Decoration
 Security arrangements of the
venue.
 Transportation arrangements
 Events
 Food contest
 Volunteers
 Budget

GUESTS AND CLIENTS’ LIST
The guest list will be finalized which consists of the
clients of the company and the employees. The cards
will be sent to the guests along with email invitation.
The senior officials will be also present in the party.

CHRISTMAS PARTY DECORATION
CONTESTS
 Secret santa
 Christmas
costume party
 Candy canes
 12 days of
christmas fun.
 Christmas
trivia.
ELEMENTS OF
CHRISTMAS
•Santa claus
•Christmas
Trees
•Snowman
•Lighting

ARRANGEMENTS FOR THE PARTY
Place/ Venue
• The venue is a renowned 5 star hotel of the town.
Facts to consider
• The type of guests
•Seating arrangements for the guests
•Number of guests
Foods and beverages
The Foods and beverages’ arrangement will be made for the guests.
Different cuisines of foods will be there at different counters spread
over the spacious dinning floor.

Music, Ambience and decoration
 Traditional
Christmas carol
will be there for
the guests along
with some cds to
provide guests a
choice.
 The ambience
can be made by
the mix of proper
music, christmas
tree and gifts
decorated around
the tree.

Foods and beverages
The food arrangements is another major criteria of making
a party successful. The foods such as seafood, roasted
chicken, Christmas cake and Christmas pudding, custard
will be there. Various cocktails will quench thirst of the
guests.

TRANSPORTATION ARRANGEMENTS
Transportation arrangements will be made
for the guests for drop and pick up from
the venue of the party.
Car facility will be provided by the
company for the guests coming at the
party.

BUDGET
ITEM EXPENSE
SECURITY 800$
VENUE AND DECORATION 2000$
FOOD 3000$
GIFTS AND EVENTS 1000$
MISCELLANEOUS 500$

REFERENCE

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days to Christmas: A story of Mexico. StarWalk Kids Media.
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Psychology Press.
 Rees, G. and French, R. eds., 2016. Leading, managing and developing people. Kogan Page
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and stewardship approach. International Journal of Project Management, 32(8), pp.1358-1370.
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589.