Cloud Based Accounting for Coca Cola Amatil Limited

This assignment discusses the implementation of cloud based accounting system for Coca Cola Amatil Limited, including the background of the organization, key business processes, different types of accounting information systems, system requirements, software selection, and a comparison between MYOB and SAP.

Running head: CLOUD BASED ACCOUNTING
CLOUD BASED ACCOUNTING
Name of Student
Name of University
Author’s Note

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Table of Contents
Introduction................................................................................................................................2
Background................................................................................................................................2
Description of the client.........................................................................................................2
Business activities..................................................................................................................3
Key business processes...........................................................................................................3
Different types of accounting information systems...................................................................4
System requirements..............................................................................................................5
Software selection..................................................................................................................6
Comparison.............................................................................................................................7
Conclusion..................................................................................................................................8
References..................................................................................................................................9

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Introduction
Cloud based accounting is a trending concept among various organizations. The
organization that would discussed in this particular assignment is Coca Cola Amatil Limited,
this organization had decided to incorporate cloud based accounting system into its
operations’, this requires the organisation to aim into some considerations that must be
noticed by the organization (Coca-cola Amatil Limited 2019). Coca Cola Amatil Limited will
be provided with various advantages like saving time with the automaton of various tasks,
view real time data, access the data related to finance from anywhere, making collaboration
easier and software improves the accuracy. This assignment describes regarding the client
(Coca Cola Amatil Limited), provides a detailed background of the origination which
includes description regarding its business operations and its key business processes. It
further outlines the software features as well as functionalities that Coca Cola Amatil Limited
must consider in order to support their business activities (Coca-cola amatil limited 2013).
This assignment further provides detailed description regarding 2 accounting software
package vendors along with their products, it further provides a comparison among these
software’s and a particular software had been identifies that is most suitable for Coca Cola
Amatil Limited.
Background
Description of the client
Coca Cola Amatil Limited is an organization that had been incorporated in the year of
1927, manufacturers had initiated in distributing as well as selling ready to drink beverages in
the region of Asia-pacific (Coca-cola amatil limited 2013). Various segments of this
organization includes Alcohol and coffee beverages, Non-alcoholic beverages, and corporate,

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food as well as services. The organization provides its beverages under various names like
Fanta, Lift, Deep Spring, Barista Bros and many more.
Business activities
The chief executive of the organization Coca Cola Amatil limited and some more
high level professionals had divided the operations of the organization into various parts,
these parts perform individually but are united at the end (Coca-cola amatil limited 2013).
The organization divides its activities into three parts, these parts include beverages that are
non-alcoholic in nature, alcohol and coffee and corporate food as well as services. The non-
alcoholic beverages business operates a particular franchise for the purpose of manufacturing
as well as distributing Coca Cola trademarked as well as licenced products in the country of
Australia, Fuji, New Zealand, Indonesia and many more (Coca-cola amatil limited 2014).
The product portfolio of the company includes various brands under the categories named
carbonated soft drinks as well as functional beverages, still beverages, alcohol and coffee.
There are numerous operations that are carried out by the organization such as supplying
products to wholesalers, retailers and many more shops. The organization need to keep a
track regarding their deliveries, they require keeping a record of these deliveries, the records
include details of the places where deliveries had been made, the amount of products that had
been delivered and the transactions that had been carried out with those entities (Coca-cola
amatil limited 2010). These records can be accessed for further use.
Key business processes
The key business process that are being carried out by Coca Cola Amatil limited
includes various parts these parts include focusing on various ways that could help in driving
revenue along with profit growth, investments done in their brands as well as business,
becoming more efficient, simplifying the company and some more. The Coca Cola Amatil
limited uses segmented growth processes across their entire business in a particular way

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which is varied by the market place (Coca-cola amatil ltd - annual report 2014). They had
aligned the incentives employees accordingly. In various emerging markets, the organization
had focussed primarily in the process of increasing volume, undertaking strategies for
keeping their beverages affordable along with strengthening their future success. In the
continuously developing market, they had struck a particular balance between volume as well
as pricing (Coca-cola amatil ltd - annual report 2015). In the developed markets, they had
relied on price as well as improving in a profitable manner with the help of offering more
amount of small packages as well as more premium packages such as aluminium and glass
bottles.
Different types of accounting information systems
Accounting information system can be categorized using various perspectives, these
perspectives include system objectives, processing mode, interaction with environment and
age. Accounting information system simplifies various financial reporting for the purpose of
undertaking decisions that are properly informed. They include various components of that
particular process of accounting, procedures, people, software, data, security and devices
(Coca-cola amatil ltd - annual report 2016). The software is on a particular device such as
computer, along with this, the security has been incorporated in a specific software.
Organizations usually put together various processes and hence enter data in the software of
accounting. Systems for batch processing, online batch systems as well as online real time
systems are considered as three categories of the accounting information system that are
categorized by various modes of processing (Coca-cola amatil ltd - annual report 2016). In
batch processing systems individuals enter various transactions when they take place and
process as well as integrate these transactions in the record of accounting with the help of
running a batch process weekly or daily (Coca-cola amatil ltd - annual report 2017). Online
batch systems have also been called batch processing system except the fact that the

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organization would be allowed to record various transactions as well as process batches with
the usage of accounting software that is online based. While using a particular online real
time system, the software would integrate transactions in the record of accounting when they
record them. There is no existence of batch processing. The types of accounting information
system like batch processing as well as transaction processing system, transform information
as well as generate reports on the basis of the input (Coca-cola Amatil Limited 2019). Various
reactive systems like event driven systems, expert systems which react to external as well as
internal stimuli continuously.
System requirements
For the purpose of implementing cloud based operating system, Coca Cola should
consider various software features as well as functionalities in order to support their business
activities, these features include keeping a close eye on the money that they bring in to the
organization and make investments, this is why it is very critical having the perfect
accounting software (Coca-cola Amatil Limited 2019). A particular program would help the
organization in accomplishing their daily accounting tasks, recording their payments,
invoicing customers as well as reconciling transactions and tracking expenses and many more
and helps them in providing an insight into the financial health of the business and hence
gives them the power to generate various reports which would help them to analyse their
performance from numerous angles (Coca-cola amatil limited 2013). The main factors that
must be considered for the purpose of selecting a particular accounting software for Coca
Cola includes costs, the organization must consider the software that would be a bit
expensive which would require some more investment but has more number of features. In
order to implement cloud based accounting system the software that has some more features
could be utilized by the organization because it helps in carrying out their operations in an
effective manner (Coca-cola amatil limited 2013). One more feature that must be considered

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by them include usability of the software, this feature deals win the overall amount of uses
who would be using the software, it would be useful for the organization to use a software
that could be accessed from, anywhere and anytime instead of accessing them from
organizational system and only at office time. This should be decided by the organization on
the basis of their needs and the type of operations that they include (Coca-cola Amatil
Limited 2019). Features of the software is considered as one more feature that must be
considered by the organization, this involves the reasons for which the organization needs the
accounting software, if they need the account payable as well as accounts tools, what are the
report that they need the software to generate, if they need it to track the inventory, if they
need the software to include ancillary services like project management, payroll management
and time tracking.
Software selection
Various accounting software package vendors include MYOB, Xero, SAP and many
more, the two among them that has been selected for this particular organization include
MYOB and SAP
MYOB: MYOB is a software that offers various advantages to the organizations using
it. They help in working online, manage various quotes, statements as well as invoices, accept
payments from invoices, helps in selling products, track as well as pays expenses, manage
customers as well as suppliers, banks feeds, payroll along with automatic calculation of leave
as well as real life timesheets access for the employees as well as inventory management and
many more (Coca-cola Amatil Limited 2019). This particular software covers various
software solutions for the organizations from one employee to hundred.
SAP: SAP offers various accounting programs that would be suitable for the
organization. It is considered as the third largest public software company behind the creator

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of windows (Coca-cola amatil limited 2013). Accounting software had been the core
business categories of the software. SAP offers various programs that are suitable for
companies of any size beginning from start-ups with some employees to the world’s huge
corporations. Some products of SAP include SAP Business one, SAP business by design,
SAP S/4HANA
Comparison
The MYOB has various unique features that include powerful features of accounting
software, multi user access, flawless system, cash flow management, payroll management,
inventory management, easy synchronization and some more (Coca-cola amatil limited
2013). The benefits provides by MYOB includes compatible with other accounting systems,
accurate, easy to use, trustworthy, consistent performance, inclusive reporting , providing
business insights and solutions and some more (Coca-cola Amatil Limited 2019). The system
requirements that are necessary for the purpose of using this software includes Microsoft
Internet Explorer, Adobe Acrobat Reader, apple quick time, 35MB additional space in disk
every company file, 200MB of free space in hard disk for the purpose of program installation,
Windows XP (SP 3), Windows 7, Windows Vista (SP 2). This particular business solution
can be undertaken individually as well as a part of a specific package with the help of
membership. The overall cost that customers need to pay is $1849.
Features of SAP includes it is multi lingual, multi currencies, different features for the
purpose of supporting financial activities, improvising the entire performance, cash
management, reduces the time required for the sales cycle, proper integration of various
functional departments (Coca-cola amatil limited 2013). The benefits that are provided by the
SAP software include ongoing development, monitors the cost of the operations, better
hardware as well as software applications, easily compatible to many more devices, as well as
enhances the IT platform of the company and efficient utilization of the resources (Coca-cola

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amatil limited 2015). The system requirements that must be considered by the organization
are similar to the ones included in MYOB, the pricing of the software is $ 6000- $7000.
Though SAP as well as MYOB, both has almost similar functionalities, but SAP is
undoubtedly beneficial as well as efficient because it provides useful and more services when
compared to MYOB (Coca-cola amatil limited 2016). SAP provides better flow of data
within various integrated departments, this leads to efficient usage of resources and hence
increase in profits.
Conclusion
From the above report, it can be concluded that the usage of cloud accounting system
would provide Coca Cola Amatil Limited with various advantages such as saving time with
the automaton of various tasks, view real time data, access the data related to finance from
anywhere, making collaboration easier, software improves the accuracy and many more. This
particular assignment describes the background of Coca Cola Amatil Limited along with their
business operations, key business activities and some more. It further describes regarding the
software features and system changes that are to be considered by Coca Cola Amatil Limited
for the purpose of implementing cloud accounting system. This assignment also describes
regarding two software that help in providing the services of cloud accounting services, these
software’s are compared with each other and the best one is selected for Coca Cola Amatil
Limited.

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References
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