Cloud-based ERP Implementation in Wiser: A Project Management Perspective

This essay discusses the implementation of cloud-based ERP in Wiser, an online library for study material. It covers the project charter, scope, and phases, as well as the benefits and risks of cloud-based ERP. The essay also includes a Gantt chart and dependencies for the project.

Running head: PROJECT MANAGEMENT
PROJECT MANAGEMENT
Name of the Student
Name of the University
Author Note:

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The following essay reflects on the development of cloud based ERP in wiser, which is
an UK based organization. Wiser organization is considered to be home for young people who
can easily dream big and expect easily for more (Sudhendra, Ranganath and Nandan, 2016). This
particular organization creates a platform where various creative and recruitment generally meet
so that they can easily build and transform various employer brands. With the help of creative
and design, web films to easily capture is the reason behind the greatness of this organization.
Various kinds of recruiters introduce the right people so that they can easily set the given
organization apart. The organization comes up with three kinds of brands namely wiser
graduates, wiser digital and lastly wiser elite. The following report mainly deals with
implementation of cloud based ERP in Wiser (Ramasamy and Singh, 2017). Cloud based
computing is also termed as software as a service or SaaS which mainly allows various users to
easily access various kinds of software based application which mainly runs on various kinds of
computing resources with the help of internet based services. The following kind of computing
services are mainly maintained in some of the remote data centre so that it can easily host
various kinds of application on large number of platforms.
In the coming pages of the report an idea has been provided regarding project charter
which is all about implementation of cloud based ERP in wiser. After that the scope of the
project has been discussed which comprises of various goals and objectives. Scope of the project
also comprises of departmental statement of work, impact on organizational impact, project
deliverables also have been provided in this essay.

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Cloud based ERP software will help the employee and user of wiser for accessing ERP
software over the internet. Cloud based ERP comes up with much less cost because various kinds
of computing resources are mainly leased on monthly basis rather than purchasing on outright
basis (Bindi, 2016). Cloud based ERP will provide a platform to wiser employees and users to
easily access various critical business application at any given time irrespective of location. The
only differ between cloud ERP and on based ERP is that software is located in case of ERP.
Cloud can be defined as a kind of valuable for medium and small size organization because it
can easily provide an easy and full access to full functional based application at much reasonable
price. Cloud technology has removed the expenditure of various hardware and software. Making
use of right kind of cloud provider an organization can easily speed up their business
productivity like software with the growth of business or even in cases in when a new
organization is added.
Wiser comes up with three kinds of brands namely wiser graduates, wiser digital and
lastly wiser elite. Wiser graduates mainly introduce mainly introduces various kinds of young
people to organization which can easily invest in near future. Some of the most recognisable
brands trust so that they can easily build their own kind graduates schemes and easily identify
various future leaders (Bhatia and Gupta, 2016). Another brand that is wiser digital is much
focused to easily matches with technological talent which can be used for business led across UK
and Europe. The digital consultant has some of the fingers on the given pulse so that they can
easily have better understanding regarding various skills. Wiser elite can be easily defined as a
brand of sales specialist which comes up ambitious leaders which is mainly used for

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transforming various business in North America. Having conversation with the best individual
and organization the elite team is much focused on to work on crowd markets.
The implementation of Cloud based ERP in wiser organization took around 180 days
with an expenditure of eighty thousand pounds. The initial phase of the project is around 26
days. The phase comprises of seven stages that is definition of scope of project and background
of organization (Al-Ghofaili and Al-Mashari, 2014). After that an identification has been done
for the project team members that who will be there in the implementation of cloud based ERP
and for this particular stage it took 5 days. An After that an analysis has been done regarding the
various kinds of stakeholders which took around 6 days. The stage of system identification took
round 3 days. For technical infrastructure stage it took around 6 days.
The phase of the project that is project planning phase took around 44 days. In which the
stage of AS-IS business development took around 5 days. Mapping of ERP process which is the
second stage took around 6 days (Al-Ghofaili and Al-Mashari, 2014). Selection of cloud vendor
took around 4 days. The risk management plan has been made in 6 days. The plan for
procurement and contingency took around 9 days. After the identification end to end current
processes has been done in 6 days. The phase of defining of end to end future business for wiser
took around 5days.
The project development phase took around 71 days. In which the phase of ERP
prototype outlining took around 9 days (Ganesh and Mehta,2016). The designing of prototype
took around 10 days. The stage of interface design took around 12 days. Coding phase took
around 10 days. After that identification of cloud platform and its incorporation took around 20
days.

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The total phase for project testing phase took around 34 days. The stage of unite testing
took around 10 days. After that the phase of integrate testing took around 12 days. The phase of
acceptance testing took around 12 days (Ganesh and Mehta,2016). The completing of the above
phases may easily result in completing of milestone 4.
The last phase that is project closure phase took around 6 days all total. The signing of
the various stakeholders took around 2 days all total. The phase of final documentation took
around 2 days. The project maintenance plan was developed in total 2 days.
Implementation of cloud based ERP may bring a large of benefits like
Low resource requirement: Cloud based ERP is also termed as SAAS (software as a
service). This particular kind of software system does not require any kind of extra equipment,
and server or any other kind of server or space (Ganesh and Mehta,2016). So as a result it can
easily save huge amount of cost and space for wiser organization, which is mainly involved in it.
They can easily be accessed from anywhere contrary to the premise of any kind of ERP software.
They mainly grow with the passage of time and can be easily scale up and down as per the need
of the employee of wiser.
Better security: Cloud based ERP system aim to proper kind of method for any kind of
security breach which can easily save documents which might have been lost, or any kind of
mishap with can occur in the given region (Ganesh and Mehta,2016). The present kind of ERP
software generally stores various kinds of documents in encrypted form at different location so
that is secured from any cyber theft and hackers.
Support: Cloud based ERP system are mainly capable of providing assistance to users
for strategizing and scheduling their process for timely and proper kind of work flow (Ganesh

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and Mehta,2016). With the technique of data mining and warehousing one can easily store
collected data by the help of previous based records, tracking of rival and other kind of data
which is recorded. It can also aim in providing precise kind of report on the data which is
collected.
Mobility: Cloud server can be easily accessed from anywhere and any device. Apart
from this, software service provider can easily provide a smooth mobile experience by the help
of mobile ERP. This particular feature of ERP does not only the users from workstation but also
provides a proper kind of platform for accessing data at any time of the day.
Go high-tech: Cloud based ERP system are well designed with the ability for integrating
with the evolving technology. Latest ERP software can easily make use of wearable technology,
IOT and with help of cloud server which is mainly used for collection of data without any kind
of mistake (Ganesh and Mehta,2016). Let us consider an example if a smart watch is integrated
with ERP software can easily provide sales team with exact kind of details about the various
inventory so that they can easily perform well in a much better way.
Three assumption has been made for this following project that is implementation of
cloud based ERP will be completed in 180 days (Ganesh and Mehta,2016). It is expected that the
given project will be completed within the estimated budget that is eight thousand pounds. And
lastly the implementation of cloud based will help wiser in securing the documents which
contains important data. The implementation of cloud based ERP in wiser can be cost effective,
increasing security risk and vulnerability and last downtime and technical issues.
Continuing cost: Although cost is sometime advantages it can be sometimes
disadvantage which is mainly depends on the needs of various business, budget of organization

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and expenses on monthly basis(Gupta et al., 2017). Traditional kind of ERP system in wiser
organization generally come with one-time front investment which is mainly inclusive of
necessary kind of cost. It is mainly used for ensuring the fact various kinds of regulation are
being met and followed at given time. Making use of cloud based point solution comes up with
no kind of upfront investment but there will be ongoing monthly fee for this wiser organization
for making use of this service.
Increased risk and vulnerability: Like similar to cost there are certain number of areas
in which security can be easily be fit in. Making use of cloud based point solution as an
enhancement of ERP system for wiser organization needs large amount of trust. Proper control
on security and data of wiser organization is no longer cent percent on the shoulder of wiser
organization (Gupta et al., 2017). Cloud based solution are not generally invulnerable as in many
cases they are exposed to domain of public internet. There are mainly kind of risk to malicious
attacks from any kind of threats from outside and various kinds of hackers are mainly attempting
to gather any kind of vital information or making a collection of vital data. Apart from this, cloud
based solution are generally considered to be interdependent system which is mainly connected
to main source of business operation of wiser, so a breach in any one of it can easily result in
comprise with the entire wire organization.
There are mainly three constraints in the given project that is implementation of ERP
software in wiser organization. It is expected that the given project will be completed within 180
daysB(Gupta et al., 2017). It is also expected that the given project will be done within a budget
of eighty pounds. And lastly after the implementation of cloud based ERP in wiser organization
can be beneficial as it can easily tackle large number of issues related to security.

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There are large number of dependencies in the project of implementation of ERP
software in wiser organization

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Project
In Out
Wiser In Project task in sequential order in which
various kinds of training user is
independent on preparing various kinds
of training material
Establishing a proper
kind of link to other
project
Out Task should be completed in time by
various kinds of third party suppliers
that is provision of ERP software
Security issues that is
the given project of
ERP software
implementation will
tend to have much
more effect.
A proper Gantt chart has been prepared for the processes of cloud based ERP
implementation in wiser organization (Gupta et al., 2017). The project has been divided into five
phases that is initiation phase, project planning phase, project development phase, testing phase
and closure. The implementation will be completed in given time if and only if the project
members along with project manager completes each and every phase in given time.
From the above discussion it can be easily concluded that this essay is all about
implementation of cloud based ERP in wiser. An overview of the project has been provided in

9PROJECT MANAGEMENT
the beginning of the essay. After that various objectives and goals of ERP implementation in
wiser has been discussed in details. It is expected that the project of ERP implementation will be
completed in 180 days within a budget of 80,000 pounds. After that the estimation of project has
been made as per list in Gantt chart with appropriate time for each stage and phase. Three
assumption has been made for this particular project. After that various risk which can arise in
the implementation of cloud based ERP in wiser has been discussed in details. The risk is
inclusive of lack of financial support, improper kind of resource allocation, lack of technical
expertise and lastly lack of security. Wiser can be easily stated as the home for large number of
young people who can easily dream of big and expect more from the environment. It mainly
aims in providing people who are creative and can easily recruit so that it can easily meet for
building and transforming employee brands. The creative team of this organization is mainly
innovate with proper design and film which can be used for capture is the ultimate reason behind
the greatness of this particular organization. The recruiters of this organization can easily set the
organization apart.

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