Cloud Based Payroll System

This report emphasizes the implementation of a cloud based payroll system for Woolworths to manage the payroll of its whole employee in much efficient and accurate way. It discusses the problems in the existing payroll system, benefits of the new system, challenges in migration, considerations before migration, assessment, migration, application redesign, real-time replication, evaluation, optimization, secure cloud services, and cost efficiency & optimization.

Running head: CLOUD BASED PAYROLL SYSTEM
Cloud Based Payroll System
Name of the Student
Name of the University
Author Note

1CLOUD BASED PAYROLL SYSTEM
Executive Summary
Payroll is a complex system that needs to be managed in an efficient and effective
way and the cloud computing is capable of providing the advanced and ease way of
delivering this service. The purpose of this report is to emphasize on the
implementation of a cloud based payroll system that can allow the chosen
organization ‘Woolworths’ to manage the payroll of its whole employee in much
efficient and accurate way. This implementation will be an efficient and cost-effective
option for Woolworths for managing the payroll in much easy and accurate way.

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Table of Contents
Introduction...................................................................................................................3
Overview...................................................................................................................3
Problems in existing payroll system..........................................................................3
Benefits of ‘Precipitation Payroll Services’................................................................3
Challenges in Migration................................................................................................4
Considerations before migration...............................................................................4
Assess..........................................................................................................................5
Migration.......................................................................................................................5
Application redesign..................................................................................................5
Real-time replication.................................................................................................6
Evaluation.................................................................................................................6
Optimisation..................................................................................................................6
Secure Cloud services..............................................................................................6
Cost efficiency & optimisation...................................................................................7
Conclusion....................................................................................................................7
Bibliography..................................................................................................................8
Appendix.......................................................................................................................9

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Introduction
Information technology has become the key for every business sector in
manner to manage the daily operational activities in much easier and efficient way.
Cloud computing is the most trending technology that allows the organizations to be
better and efficient while talking about the data and information exchange or
accomplishment of the daily operational activities (Laudon and Laudon 2016). There
are many third parties available in the market that allows the organization to avail the
services in much easier and effective way. It is capable of provide suits for CRM
(Customer relationship management), warehouse management, supply chain
management, payroll system and many more. The selected case study of this project
is the construction project in US that has been launching a cloud service for
managing the payroll system. The purpose of this report is to identify and analyse
the aspects related to the migration of the services to the Azure cloud. The emphasis
will be provided on the payroll system that will be managing the overall payment of
every member associated with the construction company.
Overview
Woolworths is one of the leading supermarkets in Australia that has been
owned by Woolworths Limited founded in 1924. Headquarter of Woolworths is
located at Bella Vista, new South Wales, Australia and has more than 3000 stores
around the world and has been employing 205,000 team members. The company is
one of the largest supermarket network in Australia that provide their consumers
better services and committed to provide them best products at marginal price. The
large number of employees and a vast network forces Woolworths to implement
cloud computing within the existing system in manner to manage the daily
operational activities. The payroll system hosted I cloud will be helpful in assuring
that the payroll system runs and produces positive results without altering the
operational activities.
Problems in existing payroll system
Payroll can be much complex for such large number of employees and staffs,
and the stores available at different locations. Manually handling such a vast
calculation cannot be error free if done by humans and this human error could
possible influence the overall output of the payroll that might be wrong or incorrect.
The account management can also not proceed accurately if the calculation is being
done manually. The cloud system will assure the automated collection and execution
of the data and information in manner to produce efficient and effective output. This
will not only save time, money, but also shares the load of the staffs for managing
the necessary operational activity.
Benefits of ‘Precipitation Payroll Services’
Operating the cloud based payroll system will be helpful in managing the
payroll of entire team members of the Woolworths through simplifying the entire
process in much accurate and efficient way without any error. There are following
major benefits of deploying this payroll system considering the replacement of the
traditional payroll system:
1. It can be cost effective than the traditional systems as it will eliminate the need of
the pen and paper and lots of time can be saved that can be utilized for other
operational activity by the individual who is taking care of the payroll system.

4CLOUD BASED PAYROLL SYSTEM
Paperless payroll processing can be much more cost effective for the Woolworths in
manner to manage the operational activities.
2. It will be accurate and precise than any other human calculation and could be
much more reliable for the Woolworths for managing payroll system. It minimizes or
eliminates the threat of expose to the extent level as compared to that of the
traditional system (Ampatzidis et al. 2016). Hence, alternatively the cloud based
payroll system will be secured and reliable for the organization in manner to utilize it
for payroll processing.
3. Improvement in the employee accessibility is another beneficial sector for the
processing of the cloud based payroll system as the direct access to the platform
allows flexibility and less effort in the system in manner to manage the operational
activities involved in the payroll system.
4. Time saver: It will be saving lots of time irrespective of the number of employees
and the calculation involved in the project in manner to manage the operational
activities. The automated cloud platforms allow calculation of the data and
information from various branches and calculate them to deliver the necessary
output of the project. The accountant will not have to calculate the entire employees
individually as an overview can be generated using the payroll system describing the
payments of every employee separately.
5. Internal process reduces: the internal processes can be reduced that can be
considered as the bottom lie for the processing of the business operational activities
of Woolworths.
Challenges in Migration
It is necessary to consider the related facts with the migration before migrating
the data and information over the network without altering the existing system and
assuring that the payroll system provides the necessary expected outcomes better
than the traditional system.
Considerations before migration
The virtual data should be developed prior migrating the data and information
over the cloud and the categorized data should contain the connectivity, networking,
storage, and identity.it is necessary that the proposed cloud migration comply with
the existing business policies of Woolworths.
Connectivity: the virtual network should be used by the organization while
transferring the data and information over the network in manner to manage the
transferring and saving of the data and information related to the personal and
sensitive information related to the employees.
Networking: the network should be managed and altered as per the requirement of
the third party who is offering the service for the management and processing of the
data and information related to the on-going necessary operations related to the
payroll (Mital, Pani and damodaran 2015).
Storage: the storage will be performing the crucial role in performing the migration as
it will be necessary for the consideration of the management of the classification and
regression of the types of data that is necessary for the higher considerations and
deliver them in an efficient and effective way.

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Identity: Identification of the types of data and information and assures the
authorization and authentication of the users who are logging into the system in
manner to manage the operational activities in an efficient and effective way without
altering the benefits being gathered at the prior of the migration deployment.
Assess
It is the most considerable fact for the successful migration of the payroll
system into the cloud, that the planning should contain all the strategies those are
necessary for making this deployment to be effective and efficient enough for
managing the necessary operations. The payroll system being transferred over the
network should follow the proper planning and delivery of those planning in much
efficient and effective way. Following are the detailed phases whose importance
being explained and how these should be assessed for the successful deployment or
migration of the payroll system over the cloud.
i. Assessing the on-premises application in manner to analyse the compliance
of the proposed technology within the existing framework of the Woolworths
and determine the changes those are necessary for the successful and
efficient delivery of the migration.
ii. Analysing the requirement specification of the application will be another
major step while migrating the payroll system over the cloud and successfully
deploy it for the efficient and effective deployment of the cloud payroll system
(Mahadi, Hasan and Roy 2018). It will be assuring that the deployment or
manipulations being deployed will be effective and efficient enough while
deploying the ‘Precipitation Payroll Services’ within the existing system of the
Woolworths and consider the maximum output from the deployed changes or
manipulations
iii. Analysing Configuration necessary for the deployment of the cloud platform
based payroll system and assuring the gains or benefits being introduced in
the above report. This phase will be helpful in assuring that the deployment
being made is working enough for the management of the payroll system
related operations.
iv. Budget for the deployment of the requested payroll system. It will be the most
crucial aspect for the Woolworths as this factor needs to be managed in
manner to assure that the deployment being managed will be profitable for
them or not. Azure available budget plans and the requirements must be
evaluated prior the deployment of the migration assuring that the changes will
meet the needs and requirements of the users.
Migration
The migration of the data and information over the network requires proper
strategy and planning in manner to manage the stated project in an efficient and
successful manner. The cloud services of different model of the applications those
could be applicable in the Woolworths for the management of the operational
activities in an efficient and effective manner (Roy, mahadi and Hasan 2018). On-
demand services such as Software as a Service (SaaS) and Platform as a Service
(PaaS) are the required necessity for the delivery of the data migration or payroll
system migration over the cloud considering the management of the operational
activities.

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Application redesign
The Azure is a third party service and thus, it has own specifications certain to
the management of the type of accomplishment the organization is willing to do.
Thus, the compliance of the hardware and software is necessary for the
management and accomplishment of the transformation required for the payroll
system.
i. The primary action will be to automatically converging the database objects in
manner to allow he access to the cloud services and manage them
accordingly. SSML SQL server migration management will be required for
letting the third party to have the access Automated conversion of Database
objects will be the first and one of the most crucial aspects. The data and
information being transferred over the cloud should be managed and
processed in an efficient and effective manner without altering the benefits for
the organization (Ranjan et al. 2015).
ii. The data migration must be accessed in steps in the form of tables and this
should be done in three parts considering the small, medium and large data
table’s migration over the cloud. The migration of the data also needs to be
accessed in steps and they should be migrated in three parts. Thus, the entire
dataset can be managed and transferred over the cloud considering the
further management of the payroll system.
There should be regular evaluation and monitoring of the data and information
being transferred over the network in manner to manage the operational activities in
an efficient and effective manner. This will be helpful in assuring the security
management of the data and information being transferred over the network.
Real-time replication
Sharing the workload of the staffs and employees with the proposed
technology can be managed in an efficient and effective way as the cloud offers
asynchronous replication that will be contributing in the management of the workload
and allowing the automatic sync option for the management of the operational
activities in an efficient and effective way (Brandas, Megan and Didraga 2015). The
payroll system will be recording the necessary data such as employee coming late,
basic salary, presence, absence, overtime, SAT, and many more those are
necessary for the development and execution of the payroll in the system.
Evaluation
Considering the security and privacy of the data being transferred and the
health of the application being used for the management of the payroll, it can be
stated that the evaluation will be playing crucial role. It is necessary to consider
whether the data or information being shared or migrated is secured enough not to
be traced by any unauthorized users. Migration tools are also available those could
be used by the Woolworths while migrating the data over the cloud. The tests those
will ensure the migration process is being delivered in efficient manner includes
Regression, Adhoc and retesting those could be suggested as the appropriate and
effective for the evaluation process and assuring that the system being installed is
capable of meeting all the needs and requirements in an efficient and effective
manner.

7CLOUD BASED PAYROLL SYSTEM
Optimisation
Analysis of the application after migration is necessary in manner to identify
the different factors those could contribute in the enhancement of the functioning of
Woolworths’ payroll system. It is necessary to evaluate the scalability, security,
budget, and performance advantages those could be availed by the Woolworths.
Secure Cloud services
Data and information security are the major concerns for the transmission and
migration of the data and information over the network and managing the privacy
and security of the individuals whose data and information being transferred over the
network. The present time is an evidence how much the data and information can be
vulnerable to breaches and intrusion and so proper strategies should be taken in
manner to assure that the data is being secured and safe over the cloud. Encryption
is the possible and effective technology that can assure that the data being
transferred over the network is free from intrusion or breaches and thus, assuring
that the users’ personal and sensitive information can be secured.
Cost efficiency & optimisation
This implementation does not require any additional hardware or software for
the implementation of the payroll system being operated using the cloud. This
implementation will be effective enough to be managed. Even the maintenance and
management in future will be responsible of the third party and hence, the
implemented system will be optimizing enough for the management of the payroll
system. The process will be much faster than any other human process and the
large mathematical problems will be solved in a single instance and hence the
delivered payroll system will save time for the accountant to be involved in other
operational activity that can alternatively enhance the productivity of the organization
(Mahadi, Hasan and Roy 2018). The budget of the project will be playing a crucial
role in manner to manage the entire ongoing operational activity as the Woolworth
will always think of developing and implementing the strategies those could be
helpful in enhancing the output and production of the organization. The proposed
system will be under budget and even the maintenance cost will be nothing and so
the after implementation, there is not any investment for the organization on the
developed payroll system.
Conclusion
It can be concluded that the payroll system for the management of the
305,000 team members can be a very complex and tough for the accountant if it is
being delivered using the traditional systems. The facts mentioned above clarifies
the aspects related to the implementation of payroll system within the Woolworths.
The above report proposes a plan that can be used for the smooth and efficient
deployment of the cloud within the existing system of Woolworths. It can be
recommended that the Woolworths should evaluate the background of the third party
if services are being adhered from other than Azure. Encryption technology could be
the best and effective technology for the management of the security and privacy of
the data and info ration being migrated over the cloud. The above report also
emphasizes on the evaluation of the cloud based payroll system optimization
considering the different factors those are considerable while talking about the
successful and efficient delivery of the new transformation.

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9CLOUD BASED PAYROLL SYSTEM
Bibliography
Ampatzidis, Y., Tan, L., Haley, R. and Whiting, M.D., 2016. Cloud-based harvest
management information system for hand-harvested specialty crops. Computers and
Electronics in Agriculture, 122, pp.161-167.
Brandas, C., Megan, O. and Didraga, O., 2015. Global perspectives on accounting
information systems: mobile and cloud approach. Procedia Economics and
Finance, 20, pp.88-93.
Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson
Education India.
Mahadi, M., Hasan, R. and Roy, M.C., 2018. Simple Online Payroll System (Doctoral
dissertation, Daffodil International University).
Mital, M., Pani, A.K. and Damodaran, S., 2015. Cloud Based E-Governance
Solution: A Case Study. In Computational Intelligence for Big Data Analysis (pp. 255-
265). Springer, Cham.
Ranjan, R., Benatallah, B., Dustdar, S. and Papazoglou, M.P., 2015. Cloud resource
orchestration programming: overview, issues, and directions. IEEE Internet
Computing, 19(5), pp.46-56.
Roy, M.C., Mahadi, M. and Hasan, R., 2018. Simple online payroll system (Doctoral
dissertation, Daffodil International University).

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Appendix
Use Case Diagram:
Figure 1: Use Case Diagram
(Source: Created by Author using MS Visio)

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Data Flow Diagram:
Figure 2: Activity Diagram

12CLOUD BASED PAYROLL SYSTEM
(Source: Created by Author using MS Visio)
Class Diagram
Figure 3: Entity Relationship (ER) Diagram
(Source: Created by Author using MS Visio)