Development of Cloud based ERP system

The project aims to develop a cloud-based ERP system to provide a more secure environment, cost-effectiveness, scalability, flexibility, and speed. The research questions, conceptual or theoretical framework, methodology, project plan, and risk analysis are discussed in detail.

Running head: EMERGING TECHNOLOGIES AND INNOVATION
Topic-Development of Cloud based ERP system
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Title........................................................................................................................................2
2. Rationale................................................................................................................................2
2.1 Problem domain...............................................................................................................2
2.2 Purpose and justification..................................................................................................2
3. Sponsor or Supervisor recommendation................................................................................2
4. Research Questions................................................................................................................3
5. Conceptual or Theoretical Framework...................................................................................3
6. Methodology..........................................................................................................................4
6.1 Research and system development methods....................................................................4
6.2 Data collection and system design methods.....................................................................5
6.3 Ethical Issues....................................................................................................................5
6.4 Compliance requirements.................................................................................................5
6.5 Analysis of data................................................................................................................6
7. Project plan.............................................................................................................................6
7.1 Deliverable.......................................................................................................................6
7.2 Work breakdown Structure..............................................................................................6
7.3 Risk analysis.....................................................................................................................7
7.4 Duration............................................................................................................................8
7.5 Gantt chart......................................................................................................................11
Bibliography.............................................................................................................................12

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1. Title
The title of the project is development of Cloud based ERP system
2. Rationale
2.1 Problem domain
It is identified that the ERP system is mainly used in order to manage the operations
as well as functions of the organization. Due to the use of ERP system, the organizations can
be able to optimize the business process, eliminate unnecessary data and operations as well as
helps in reducing cost and time. In spite of the advantages, the organizations faces lot of
difficulties due to improper adaptation of data security protocols, longer time for
implementation as well as due to the chances of occurring riskier upfront investment. In order
to resolve the issues, the organization wants to develop cloud based ERP system.
2.2 Purpose and justification
It is found that for minimizing the issues, it is very much necessary to develop cloud
ERP system. It is found that due to the development of cloud ERP system, the organizations
will be able to provide more secured environment. It is found that cloud-based ERP is
considered the best in context to cost effectiveness, scalability, security, flexibility as well as
speed. In addition to this, the most important advantage that is facilitated by cloud based ERP
is that information can be easily accessed from anywhere with the help of internet enabled
device.
3. Sponsor or Supervisor recommendation
The project sponsor or supervisor mainly recommends that the development of cloud
ERP system must be developed within the approved budget. If the project does not get

3EMERGING TECHNOLOGIES AND INNOVATION
completed within the estimated budget then it can rise lot of financial difficulties and
challenges. Therefore, it is very much necessary to manage the budget of the project properly
so that the entire project is finished within the budget that is approved.
4. Research Questions
The research questions are as follows:
 What are the advantages that Cloud based ERP system provides?
 What are the challenges that are resolved by the Cloud ERP system?
 Why the cloud ERP system is needed by the organizations?
5. Conceptual or Theoretical Framework
According to Soder and Johansson (2017), Cloud ERP is defined as Software Service
that helps in allowing the users to access ERP software by utilizing the internet. Cloud ERP
has very much low costs for the upfront as it is found that the computing resources can be
easily leased monthly wise instead of buying it and maintaining it on the premise. It also
helps in providing the facility of accessing business related information from any location in
the presence of proper internet connection (Bindi, 2016). Cloud ERP is found to be quite
valuable for small as well as medium size organizations as it helps in providing access to
number of applications at a very much less price without proper upfront expenditure for the
software and hardware (Nguyen, Nguyen & Misra, 2014). It is found that after utilization of
right cloud provider, a company can be able to properly scale their productivity software. The
advantages that Cloud ERP provides are listed below:
Flexible: Cloud ERP is flexible as the business-related information could be accessed
with the help of internet from anywhere, which further reflects that one can be able to make

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proper business decision properly (Ramasamy & Periasamy, 2017). It is found that cloud
ERP is quite easier to utilize with BI tools, which are generally designed to work with cloud,
which further helps in providing flexibility for selecting proper dashboards and reports,
which will generally work best for the organization.
Scale the growth: Cloud ERP helps in solving the dilemma of scaling because it
helps in offering proper scalable platform that is not only ideal for fast growing business but
also for organizations who wants to start their business (Gupta et al., 2017). It is found that
cloud package can be scaled for accommodating unlimited number of users without creating
hassles for maintain as well as replacing the software and hardware of on-premise.
Fast and secure: Cloud ERP is fast as the data centres are mainly hosted as well as
maintained by the best hosting environments. Their purpose is only to make the data
accessible quite easily as well as fast. It is found that the data centres helps in ensuring
geographic diversity and assists in storing data in number of places so that they can be easily
retrieved if get lost.
6. Methodology
6.1 Research and system development methods
Rapid application design is defined as a development methodology that helps in
providing advanced development tools, prebuilt, collaboration tools and objects for the
development of cloud ERP system (Kotlarsky, Hooff & Houtman, 2015). This method is
mainly used as the system functionality is visible clearly and as the project is for medium size
organization and the entire project can be executed for shorter period of time.

5EMERGING TECHNOLOGIES AND INNOVATION
6.2 Data collection and system design methods
It is found that the information related with the development of cloud-based ERP
system is collected with the help of both secondary and primary data collection method. It is
found that numbers of articles as well as e-books are reviewed in order to collect information
about the significance of cloud ERP (Rinderknecht et al., 2017) In addition to this, numbers
of project managers are interviewed for knowing about the phases as well as activities that
are required for developing the information system.
Detailed system design is used for the development of cloud-based ERP system. It is
identified that detailed design of the project generally follows proper architectural design and
thus they reflects on the each module of the project so that the cloud based ERP system can
be successfully implemented. (Yang et al., 2014)
6.3 Ethical Issues
The ethical issues, which are associated with the project, are listed below:
 Creating the pressures on the workers who are generally involved with the
development of cloud based ERP system.
 Proper organizational laws and regulations needs to be followed.
6.4 Compliance requirements
It is quite necessary to maintain proper health and safety regulations so that the
workers or staffs who work for the organization does not face health related challenges.
Development of proper health and safety related regulations so that the chances of accidents
as well as injuries can be reduced. It is also necessary to take appropriate actions so that
security related problems and challenges could be reduced.

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6.5 Analysis of data
After appropriate analysis, it is identified that the development of cloud ERP system,
is helpful as it helps the organization in improving the ERP performance for handling various
functions of the organization. It is sound that the organization will be able to get much more
secured service with reduction in operational costs. In addition to this, it is identified that the
services of cloud can be scaled up easily for meeting the needs as well as requirements of the
project.
7. Project plan
7.1 Deliverable
It can be concluded from the entire project that development of cloud ERP not only
increases the security but also helps in enhancing scalability, flexibility as well as
performance of the organization. The organization will be able to access the business related
information from any location by using the facility of internet. It is found that in spite of the
advantages there are some problems that needs to be resolved and for which proper number
of recommendations are provided. The recommendations are as follows:
 It is necessary to make proper robust design of the project
 It is quite important to document all the requirements of the project
 It is also important to create proper and strong internal management organization

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7.2 Work breakdown Structure
Figure 1: WBS
(Source: Created by Author)
7.3 Risk analysis
Risk Description Impact Probability Mitigation
Improper
development
Improper
development
can cause
number of
High Medium It is necessary
to develop the
Cloud ERP
system by

8EMERGING TECHNOLOGIES AND INNOVATION
technological
related
challenges.
following the
schedule so that
it can
implement
successfully.
Lack of
resources
Lack of
resources can
cause lot of
challenges for
the project
manager to
finish the
project.
Medium High It is also
necessary to
estimate the
required
resources for
the project.
Slippage of
schedule
Slippage of
schedule can
cause
obstruction in
the development
of the project.
High High It is also
necessary to
manage the
schedule of the
project quite
effectively.
7.4 Duration
The table that is given below reflects the duration that is needed for developing the
ERP system:
WBS Task Name Duration Start Finish
0 Development of cloud based 41 days Wed 08-08-18 Wed 03-10-18

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ERP system
1 Initiation phase 14 days Wed 08-08-18 Mon 27-08-18
1.1
Business case
development
4 days Wed 08-08-18 Mon 13-08-18
1.2 feasibility study 4 days Tue 14-08-18 Fri 17-08-18
1.3
Project charter
establishment
5 days Tue 14-08-18 Mon 20-08-18
1.4
Team members
appointment
6 days Mon 20-08-18 Mon 27-08-18
1.5
Milestone 1: Completion
of initiation phase
0 days Fri 17-08-18 Fri 17-08-18
2 Planning phase 13 days Mon 20-08-18 Wed 05-09-18
2.1
Development of project
plan
5 days Tue 21-08-18 Mon 27-08-18
2.2
Resource plan
development
7 days Tue 21-08-18 Wed 29-08-18
2.3
Development of financial
plan
6 days Tue 28-08-18 Tue 04-09-18
2.4 Quality plan development 5 days Tue 28-08-18 Mon 03-09-18
2.5 Risk plan development 7 days Mon 20-08-18 Tue 28-08-18
2.6
Acceptance plan
development
6 days Mon 20-08-18 Mon 27-08-18
2.7
Communication plan
development
5 days Tue 28-08-18 Mon 03-09-18

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2.8
Procurement plan
development
7 days Tue 28-08-18 Wed 05-09-18
2.9
Milestone 2: Completion
of planning phase
0 days Mon 27-08-18 Mon 27-08-18
3 Execution phase 24 days Tue 28-08-18 Fri 28-09-18
3.1
Analysis of business
needs
15 days Thu 30-08-18 Wed 19-09-18
3.2
Selection of clod based
ERP
12 days Wed 05-09-18 Thu 20-09-18
3.3 Customization of work 15 days Tue 04-09-18 Mon 24-09-18
3.4 Migration of data 16 days Wed 29-08-18 Wed 19-09-18
3.5 Infrastructure checking 17 days Wed 29-08-18 Thu 20-09-18
3.6 Customization 19 days Tue 28-08-18 Fri 21-09-18
3.7 Change management 18 days Tue 28-08-18 Thu 20-09-18
3.8
Technology and
knowledge transfer
17 days Tue 04-09-18 Wed 26-09-18
3.9
Testing project
management
15 days Tue 04-09-18 Mon 24-09-18
3.10 System integration testing 16 days Thu 06-09-18 Thu 27-09-18
3.11 User acceptance testing 17 days Thu 06-09-18 Fri 28-09-18
3.12
Milestone 3:
Completion of execution
phase
0 days Wed 05-09-18 Wed 05-09-18
4 Closing phase 27 days Tue 28-08-18 Wed 03-10-18

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4.1 Post project review 3 days Tue 28-08-18 Thu 30-08-18
4.2 Stakeholder sign off 3 days Mon 01-10-18 Wed 03-10-18
4.3 Post go-live support 3 days Thu 20-09-18 Mon 24-09-18
4.4
Milestone 4: Completion
of closure phase
0 days Wed 19-09-18 Wed 19-09-18
7.5 Gantt chart
Figure 1: Gantt chart
(Source: Created by Author)

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