Project Management and Leadership
Added on 2020-10-23
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UNIT CMI 311Assessment Booklet: Contributing to the Delivery of a Project »LEARNER INSTRUCTIONSEach task in this assessment booklet has been developed to enable you to evidence achievement of the learning outcomes and assessment criteria for CMI 311: Contributing to the Delivery of a Project. Each of the assessment criteria must gain a pass outcome for you to successfully achieve the unit.Preparation for the assessmentBefore you begin the assessment booklet please read the CMI 311 unit specification thoroughly as only thecontent related to the achievement of the assessment criteria will be assessed.Research the topics being assessed. Suggested reading/web resources are provided on the CMI 311 unit specification. Your tutor may signpost you to relevant resources. Additionally you may access excellent online resources at ManagementDirect https://members.md.cmi.org.uk.If you are enrolled on the Trailblazer Apprenticeship programme you are encouraged to review the Apprenticeship Standard for Team Leader/Supervisor. Completing the assessment booklet The assessment booklet contains a series of tasks which are clearly referenced to the relevant assessmentcriteria and indicative content.Refer to the Assessment Guidance Table at the end of the assessment booklet which outlines the requirements for a Pass or Refer. Evidence must be provided in the main body of the assignment booklet. Additional work based evidence such as plans or documentation (which has been referred to within the main text) should be included at the end of the booklet marked ‘Work Based Evidence’. Appendices are not a requirement of this assessment brief. If appendices are included these will not be marked or moderated by the CMI.Work based evidence must be accompanied by a supporting statement in the learner evidence box, to explain the link to the assessment criteria. Work based evidence (where required by the task) must not exceed SIX (6) pages. Files embedded in the booklet must not exceed 10MB.The assessment booklet must be completed in a professional manner (e.g. applying business conventions for writing formal reports) and by using Microsoft Word, Rich Text Format or another compatible software programme. The assessment booklet must be saved as a word document (.doc or .docx) and not in a PDF format. An appropriate referencing system (such as Harvard Referencing) must be used to ensure the original source(s) of quotations or models can be verified. Finally, you must sign the Learner Authenticity statement (an electronic signature is accepted).Learner supportFor information regarding policies and procedures for assessment (e.g. special assessment arrangements, learner support, appeals, complaints, certification, confidentiality, plagiarism) you should contact your tutor or Centre manager and refer to the CMI Level 3 in Principles in Management and Leadership Syllabus.CMI 311Page 1 of 24Version 1
»LEARNER INFORMATIONLearner name:CMI membership No:Date:Centre name:Professional Training SolutionsQualification:L3 Management and LeadershipLearner statement of authenticity:I confirm that the attached completed assignment is all my own work, and does not include any work completed by anyone other than myself. I have completed the assignment in accordance with the Institute’s approved instructions.Tick here to opt outI consent for this assignment to be used for assessment standardisation and where appropriate, for the dissemination of good practice, on the understanding that the content is anonymised.Signed:Date:Centre statement of authenticity:On behalf of Professional Training Solutions, I confirm that the above mentioned learner is registered at the centre on a Chartered Management Institute (CMI) programme of study. The learner is, to the best of my knowledge, the sole author of the completed assignment.Name:Nicola LondonJob Title:AssessorSigned:Date:»GUIDELINE WORD COUNTThe written word, however generated and recorded, is still expected to form the majority of assessable work produced by Learners at Level 3. The amount and volume of work for this unit should be broadly comparable to a word count of 2000-2500 words within a margin of +10%. The excessive use of word count is not grounds for referral, however the CMI reserve the right to return work to the Centre for editing and resubmission by the Learner.The following are excluded from inclusion in word count if used and not required by the assessment brief an introduction to a job role, organisation or department, index or contents pages, headings and sub headings, diagrams, charts and graphs, reference list or bibliography, reflective statement drawn from undertaking the assignment and how this has impacted the learners work.Please see the CMI Assessment Guidance Policy for further guidance.»AIM OF THE ASSESSMENT BOOKLETHigh performing individuals impact on the performance of teams and the organisation. The aim of this assessment booklet is to enable managers to evidence their understanding of how to use their knowledge, skills and abilities to support individuals, not only to perform well, but to exceed expectations.CMI 311Page 2 of 24Version 1
TASK 1: The role and purpose of projects within organisationsProjects support the delivery of organisational objectives. This task looks at the different types of projects that are used by an organisation, the reasons why projects are used and the differences between projects and every day activities. To complete Tasks 1a, b and c you are encouraged to use well-chosen examples of projects and their application in the workplace.»TASK 1aIn your own words, identify the differences between projects and everyday activities. (Refer to AC1.1 Identify the differences between projects and everyday activitiesand the Indicative Content for this AC)INSERT YOUR ANSWER HERE:BasisProjectsEveryday activitiesNatureProjects are carried out for a specific time and or irregular basisWhereas, everyday activity takes place on a regular basis.ResultsThese are carried out to get a unique or specific result(Kerzner and Kerzner2017).Daily activity of a business are carried out to get the repeatable resultsTeam workingThese are team bound and every task is carried out in a team. Team gets vanished on the completion of the project.These activities are carried out byevery person of the company on their own. Every employee has been assigned their work and position. Even after completion ofthe task given next work is provided in everyday activities. CMI 311Page 3 of 24Version 1
»TASK 1bExplain TWO (2)reasons organisations use projects.(Refer to AC 1.2 Explain the reasons organisations use projects and the Indicative Content for this AC)INSERT YOUR ANSWER HERE:Projects are being used by Casino because it provides a right path and schedule to the management of the company. When a group works on a project together it allows all the team members to share their views and ideas. It helps in giving motivation to other people who are working under the same team. Major reasonbehind using project by casino so that all the resources in the best manner possible. It helps organisation in tracking the risk and managing it in the future (Harrison and Lock, 2017). While a team start working on a project together it helps the organisation because people in a group share their ideas to control the cost and maintain the best quality of the work they are in to. Every project is prepared on some or the other task but the major reason behind using it is to know things in advance and try to control it for future failures. CMI 311Page 4 of 24Version 1
»TASK 1cProjects differ in size, complexity and duration. Using examples, discuss the types of projects in an organisation bycompleting the table below. (Refer to AC1.3 Discuss types of projects in an organisation and the Indicative Content for this AC)COMPLETE THE TABLE:Type of projectExplanationSimpleThese projects are easy to understand and work on. Team members does not find it difficult to work on such projects. As this are those works which does not require higher efforts to understand and carrying them is easy (Kerzner, 2018). These are close to certainty and team members know that there are always more chances of success when they work on simple projects. ComplexThese are the projects which require higher efforts and time. It is difficult to understand the entire system under complex projects. Employees who work on this kind of projects needs higher patience and more knowledge to make them successful. Short termThese are those projects which take few hours, days or weeks to complete. Time duration to complete this projects is short. These are easy to start as this projects need fewer approvals to get start and end. Cost involved in such projects is less than in comparison to long term projects. It is easy for the management of the company to keep a track record of all the expenses in short term projects. A spread sheet is required to be prepared for estimating the overall expenditure occurred while executing the projects. Long termLong term projects are those which takes months or years to finish. To complete a long term project it requires high infrastructure and resources. Generally top level management of the company approves such projects. As this projects need higher resources and many people get involved to take it to the final end. Expenses of such projects can only be recorded through accounting software packages. CMI 311Page 5 of 24Version 1
TASK 2: How projects are developedTo be able to effectively support the delivery of a project it is vital to understand how projects are developed, reasons for engaging stakeholders and the information required for a project plan.To complete Task 2 you are encouraged to use well-chosen examples of projects and project plans that you may have used in the workplace or have researched.»TASK 2aWell-structured projects go through specific stages, which can be shown as a project lifecycle. Complete the table below by explaining the activities that would typically take place at each of the stages of the project lifecycle. (Refer to AC2.1 Explain stages of the project lifecycle and the Indicative Content for this AC)COMPLETE THE TABLE:Stage of the project life cycleExplanation of project activitiesInitiationThis is the first step where value of the projects are being measured. Before starting any project managers of Casino use two tools to know that they should follow the project or not. Below are the two toolsBusiness case document: Need of projects are being identified, it gives a financialbenefit because of the estimation is measured before executing the projects.Feasibility study: Through this step cost of the projects and goals are determined and checked that it is beneficial for the company to pursue it or not. PlanningPlanning is made to guide the team so that a path can be shown to all the team members. A proper planning helps in knowing that what resources will be required and it will also help in knowing about the finances and raw material. Proper planning is the first step of success(Kerzner, 2017). It provides direction for producing quality outputs and also helps in knowing how to handle the risk. ImplementationAfter proper planning has been done, it is really important to execute it properly. It is carried out by assigning all the resources and focusing on making team membersto do their given tasks.ClosureProject is closed when all the work related to it is over and it is being delivered to its proper authority. CMI 311Page 6 of 24Version 1
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