PRINCE2 Communication Management Strategy Template

VERSION0.0
DATE
COMMUNICATION PLAN
UNISA/ MAVTECH HOLOPORTATION PROJECT
PREPARED BY: INSERT NAME
PREPARED FOR: PROJECT TEAM LEADER
Note: this template has been adapted from the PRINCE2 CommunicationManagementStrategy
document and incorporates Public Relations planning criteria.
It is for use within COMM 5081 Professional communication and can be adapted as required. All advice
in italics should be removed before the document is finalised.
Reminder - Each organization will have it’s own template.

Commercial-in-confidence
COMMUNICATION PLAN
PLAN OVERVIEW
Project Name:
Date: 04/10/2018
Author: NAGARJUN BALAMURUGAN
Owner: UniSA IT Department
REVISION HISTORY
Revision Date
Previous Revision
Date Summary of ChangesChanges Marked
APPROVALS
This document requires the following approvals. A signed copy should be placed in the project files.
Name Signature Title Date of Issue Version
DISTRIBUTION
This document has been distributed to:
Name Title Date of issue Version
Date Communication Plan 1

Commercial-in-confidence
CONTENT
COMMUNICATION PLAN..............................................................................................................................1
PLAN OVERVIEW......................................................................................................................................1
REVISION HISTORY...................................................................................................................................1
APPROVALS..............................................................................................................................................1
DISTRIBUTION..........................................................................................................................................1
CONTENT.................................................................................................................................................2
SITUATION ANALYSIS................................................................................................................................2
STAKEHOLDER ANALYSIS..........................................................................................................................2
OBJECTIVES..............................................................................................................................................2
KEY MESSAGES.........................................................................................................................................3
STRATEGIES AND TACTICS........................................................................................................................3
IMPLEMENTATION...................................................................................................................................3
Timings/ schedule................................................................................................................................3
Roles and responsibilities....................................................................................................................3
Budget.................................................................................................................................................3
EVALUATION............................................................................................................................................3
Appendix A..............................................................................................................................................0
Stakeholder analysis............................................................................................................................0
Remember to update the content table before finalising the document. Right click on the table and
update the entire field.
Date Communication Plan 2

Commercial-in-confidence
SITUATION ANALYSIS
The analysis of the situation states that the IT Department at the University of South Australia
has implemented a small project team for the last 6 months that includes it for the teaching and the
administrative staff who has been working for the organization Maverick Technology Pty Ltd. The
project team at University of South Australia probably deployed the entire project team to specialize in
the development of holograms that would be utilized for the in businesses and this has been causing
huge success since business organizations are getting assisted with virtual conferencing due to this
technology. Recently the project has been working for the technology called holoportation which has
been successful in producing an economic product feasible to be used by individuals. This technology
allows an individual to receive a moving holographic image at any time possible, even at private
situations like home. The entire project with Maverick Technology and the University of South Australia
is to be bound to with a world first deal agreement to develop a similar Technology to help in the
virtual teaching of students in remote areas. The technology would further have the applications
including the projection of the guest lecturers from a distance location into a class going on campus.
The application would even hold the potential of projecting the lecturers into a class in another
company with the use of country campus site called UniSA Whyalla. The Lecturer and their teaching
would be projected in a moving image for the online students even at their home location in real time.
The technology would help in conducting of small group tutorials for the participants even in different
very locations and at the same time in multiple places. The face to face consultation between a student
and a lecturer would also be provided although both the student and the Lecturer be resided in
different locations. In order to make a feasible public announcement of this partnership between
Maverick Technologies and the University of South Australia, a feasible communication plan needs to
be set up as discussed in the report as follows.
STAKEHOLDER ANALYSIS
The stakeholders an individual who would be affected by the project as a whole. In the entire
project there would be several stakeholders involved within the project internally and externally. The
internal stakeholders are the one who would be directly affected by the progress of the project and
external stakeholders are the one who would be in reckless acted by the progression of the project.
The internal stakeholders who would be directly associated with the project would first and foremost
be the students. The students would be thoroughly affected by the progression of the entire project
since, new technology of holoportation would affect them the most. Next would be the lecturers are
assigned for stating the letters to the students and the technical staff would make it happen. The
management board will conduct the entire holoportation and the administrative staff and IT
Department would also be a part of the management, directly associated with the entire project. The
alumni of the University of South Australia are also part of the internal stakeholders of the project.
In the external stakeholders the public, media, the government, the organization of Maverick
Technology and different other Universities that would be benefited by the holoportation technology
are included.
OBJECTIVES
Describe your desired outcomes in terms of awareness, attitudes and actions. Ensure all objectives are
SMART.
Date Communication Plan 3