Communicating Legislative and Regulatory Changes to Employees

This document explores the importance of effectively communicating legislative and regulatory changes to employees. It emphasizes the need for transparency, clarity, and consideration of employee perspectives. The document outlines key steps in conveying changes, including targeting the right sections, addressing emotional impact, and providing opportunities for feedback. It also highlights the importance of tailoring policies to different employee groups and ensuring that all employees understand the rationale behind the changes.

Legislative and Regulatory
changes

Introduction
 Communication of the legislative and regulatory changes to the
employees is very necessary.
 It promotes understanding of the organization, its rules, policies and
procedures of the organization among them.
 Being a frontline manager, it is mandatory to inform the employees
about the changes.
 The legislative and regulatory changes have a huge impact on the
organization because the new policies and procedures tend to inflict
changes on the working and status of the organization.

How to convey the changes to the employees?
 They should be aware of the each and every change that is to be
implemented.
 They should know what are the changes that can act for their favor
which are going to be implemented.
 They should be explained about the procedure of the changes that
would occur.
 Targeting their right sections
 Considering the emotional impact of the change

Employees being aware of every change
 The employees should know what legislative and regulatory changes
are to be made.
Examples of the sectors in which changes can be done
1. Occupational health and safety requirements
The building of escalators, instilling of new machineries, new policies of
automobile operation can be the part of regulatory changes in this sector.
2. Workplace safety regulations
According to Safety, Health and Welfare at Work Act 2005, there should be a well-
planned system of work.

What changes are in favor of the employees?
The employees should be able to deduce what changes are made in
their favor. They should be able to sense benefit from the changes.
For example,
1. Occupational health and safety requirements
According to the Safety, Health and Welfare at Work Act 2005, for all the
employees which are connected to the work and operate the vehicles, it is
mandatory that instructions, information, training and supervision are provided to
them.
2. Workplace safety regulations
Training, regular inspection of automobiles and equipment.

Employees should be explained about the procedures
The procedures of the implementation of the legislative and regulatory
changes should be explained to the employees. This includes the
following steps:
1. Planning
Any policy due to the legislative and regulatory change that has to be
implemented needs the consultation of the employees and a proper planning
before its implementation.
2. Research and defining the key terms of the policy
The policy to be implemented requires research. After research, key terms should
be defined.

3. Drafting the change
The changes regarding the new policy should be drafted.
For example, for occupational health and safety requirements, if the new
legislative policy is that the employees should be given six hours of training on
new equipment daily, then the rules according to that need to be drafted.
If according to new workplace safety regulation of wearing boots on the site, the
workers need to be informed about the new policy and changes need to drafted
regarding the material of the boots, length and other factors.
4. Changes being implemented
After every step has been covered, the changes need to be implemented.

Targeting the right sections
For different sections, the policies need to be framed differently.
The legislative impacts on different sections of the employees is
different.
For example,
Occupational health and safety requirements for different sections
will be different. The workers on site require mandatory implications of
the policies such as immediate training, supervising and other things as
compared to the officials sitting inside the cabin.
The safety regulations of the workers on site should be more strict as
compared to the workers or officials off site.

Considering emotional impact
The legislative and regulatory changes that are decided for the
workplace changes the emotional impact of the workplace. The changes
should be very well conveyed to the sections.
For example,
If the safety implications in the workplace are changed and the
training hours of the laborers is increased, the supervisors will have to
spend long training them. This may change their emotional impact.
Therefore, proper steps should be carried out in order to minimize the
emotional impact of the change.

Feedback Survey
This survey is regarding the feedbacks of different team members. The
ratings have been done on the scale of 1-5.
SNO FEEDBACK Team
member
1
Team
member
2
Team
membe
r3
1. The policies should be constructed as per the
requirements of different employees.
4 5 5
2. The safety regulations should be the same for
everyone.
1 2 1
3. The planning and consultation of the new policies
should involve the employees.
3 5 4
4. Every employee has the right to question the new
policies.
5 4 5
5. The new safety regulations should be partially
conveyed to the employees.
1 1 1