A communication plan for the case study of Improving Public Health Informatics. Discusses the effectiveness of the current project communication plan and provides recommendations for future projects.
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Running head: COMMUNICATION PLAN Communication Plan: Public Health Informatics Name of the Student Name of the University Author’s Note:
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1 COMMUNICATION PLAN Table of Contents 1. Introduction.......................................................................................................................................2 2. Discussion..........................................................................................................................................2 2.1 Assessment of the Current Project Communication Plan............................................................2 2.2 Comparing the Assessment with Sound Project Management Practices.....................................2 2.3RecommendationofaCommunicationPlanforFutureProjectafterInvolvementof Stakeholders from Different Sectors.................................................................................................3 2.4 Justification of Recommendation................................................................................................3 3. Conclusion.........................................................................................................................................4 References.............................................................................................................................................5
2 COMMUNICATION PLAN 1. Introduction A communication plan can be referred to as a significant policy driven approach that helps to provide significant information. Organizational stakeholders gain this type of information and hence proper information is required to be delivered and which communication channels are required for delivering that specific information [4]. An effective communication plan can anticipate on the type of information that is required to be communicated to the specified audience segments. The following report outlines a brief discussion on the communication plan for the case study of Improving Public Health Informatics. The County Health Department or CHD has made a strategic plan for specifying their incrementing capacities of program evaluation and response to major communicable disease outbreaks [2]. For ensuring success they have made a communication plan and this report discusses about the major effectiveness of this particular project. 2. Discussion 2.1 Assessment of the Current Project Communication Plan The current project communication of the County Health Department is extremely effective as it is referring to the various aspects of advantages that an integrated public health informatics systems would be providing to the organization [6]. The project communication plan will be playing an important and significant role in change management and an efficient communication strategy could even help to break down resistance for changing by integrating all the patients’ confidential data and information into one and not involving several information systems [7]. This is extremely vital for engaging and endorsing the requirement of change as well as steps undertaken for bringing the changes. The various strategies and objective of the integrated public health informatics are included for setting clear and cohesive goals that are required to be attained. A proper process to execute the process is also included in this particular communication plan. After following a collaborativeprocess,theprojectteamisabletoengageprojectstakeholdersandhence management of this particular system is possible without much complexity [2]. The requirements of this particular project are well described to the stakeholders and thus implementation of business rules would be much easier in comparison to other projects. 2.2 Comparing the Assessment with Sound Project Management Practices The communication plan of this project can be compared with few project management practices. Project management practices refer to the practices that are required for initiation, planning, execution, controlling and finally closing of a team work for achievement of project management and hence producing a complete project that strongly complies with every objective of the respective client [8]. After assessing the current project communication plan of the County
3 COMMUNICATION PLAN HealthDepartmentforintegratedpublichealthinformatics,itisbeingobservedthatthe communication plan that is made by the project manager is proper and will not bring any issue to the project that is to be executed. The core values of this project include providing accurate data from one integrated information system [1]. According to project management practices, it is extremely important to engage stakeholders within the project plan for making them understand the pros and cons of information system. The timing issues are also reduced and are made as per project schedule. He has not only included all stakeholders, but also has described specific communications as well as communication methods. Key messages are also shared with every stakeholder so that they are able to understand the major requirements in an effective manner [5]. The processes of project management are also analysed efficiently and effectively. 2.3RecommendationofaCommunicationPlanforFutureProjectafterInvolvementof Stakeholders from Different Sectors A recommendation of a communication plan for future project after involving several stakeholders from different sectors would be that since the current communication plan is extremely complex and big, it is highly needed to reduce the complexity to a major level. Similarly, the communication should be detailed so that every team member is able to understand the project effectively and efficiently. Instead of a huge communication plan, informal communication is also effective [3]. This kind of informal communication helps to reduce the complexity of larger communication plan of this particular project of integrated public health informatics system in CHD. Moreover, due to the informal communication system, several stakeholders would be able to discuss their ideas and ideologies with the organizational members effectively and lack of communication will not be an issue for stakeholders from different sectors [8]. 2.4 Justification of Recommendation Theabovestatedrecommendationwouldbeextremelyeffectivefortheprojectof integrated public health informatics system [6]. The main reason behind this efficiency is that continuousinformationcouldbeprovidedtothesestakeholdersregardingprojectstatus. Furthermore, large and complex communication plans take huge time to be made and even to get implemented. With the help of informal communication, information can be easily interpreted and the employees will take up the explanation of informal system [1]. Efficiency will be improved and flexibility will be maintained within the organization of the County Health Department. Moreover, duetotherapidcommunicationprocess,itdoesnotconsumehugetime,unlikepresent communication plan of this particular organization and this specific project of integrated public health informatics system. Collaboration and cooperation would also be more as the other stakeholders would be able communicate amongst one another directly and hence chance of
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4 COMMUNICATION PLAN grievance would be extremely lesser in comparison to the present communication plan [7]. Informal communication is extremely simple and thus communication would be quite better. 3. Conclusion Therefore, from the above discussion, it can be concluded that the communication plan of County Health Department is perfect and it can increase the capacities for program evaluation. The integrated public health informatics system can easily detect the infectious diseases and possible future outbreaks can be done within a timely manner. Moreover, correct decisions can be undertaken by involvement of this particular system. A collaborative process is being followed for this purpose and appropriate correspondence within all stakeholders in a project is ensured eventually. The above report has clearly demonstrated about effectiveness of communication plan in County Health Department with relevant details.
5 COMMUNICATION PLAN References [1]M.Špundak.Mixedagile/traditionalprojectmanagementmethodology–realityor illusion?.Procedia-Social and Behavioral Sciences,119, pp.939-948. 2014. [2] J. Kim and R. De Dear. Workspace satisfaction: The privacy-communication trade-off in open-plan offices.Journal of Environmental Psychology,36, pp.18-26. 2013. [3] J. Heagney.Fundamentals of project management. Amacom. 2016. [4] B.G. Hwang and W.J. Ng. Project management knowledge and skills for green construction: Overcoming challenges.International Journal of Project Management,31(2), pp.272-284. 2013. [5] E.C. Conforto, F. Salum, D.C. Amaral, S.L. Da Silva and L.F.M. De Almeida. Can agile project management be adopted by industries other than software development?.Project Management Journal,45(3), pp.21-34. 2014. [6] K. Heldman.PMP: project management professional exam study guide. John Wiley & Sons. 2018. [7] R.E. Kraut, C. Egido and J. Galegher. Patterns of contact and communication in scientific research collaborations. InIntellectual teamwork(pp. 163-186). Psychology Press. 2014. [8] A.G. Silvius and R.P. Schipper. Sustainability in project management competencies: analyzing the competence gap of project managers.Journal of Human Resource and Sustainability Studies,2(02), p.40. 2014.