Portfolio of Communication Materials and Reflection on Academic Progress

This portfolio includes communication materials such as an email to staff, invitation letter to a special guest, and a progress report on preparations for an event. It also includes a reflection on academic progress, highlighting skills gained and areas for improvement.

Assessment 4 Portfolio Individual
Assessment

Table of Contents
Part A: Portfolio of communication materials........................................................................................2
Email to staff inviting them to the event.............................................................................................2
Invitation letter to external special guest............................................................................................3
Progress report on preparations of the even to Chief Executive Officer.......................................4
Part B: Reflection on academic progress..............................................................................................9
References..............................................................................................................................................12
Appendix..................................................................................................................................................13
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Part A: Portfolio of communication materials
Email to staff inviting them to the event
To: staff.commonwealth bank@ gmail.com
From: communications manager HR@ gmail.com
Subject: Invitation for end of year dinner event
Dear colleagues,
On behalf of Commonwealth Bank, I would like to express the organization’s gratitude
towards its staffs for providing with their dedication and hard work in throughout this
year. It is this dedication and hard work of the staffs that has helped the organization in
reaching the peak of excellence and continues maintaining the position. This is to
cherish and celebrate the success in the successes from this year and acknowledge the
valuable learning from the previous mistakes, all the staffs are invited to attend the end
of year dinner event.
The event will be held at the Westin Hotel at Marlin Place, Sydney on December 15,
2018. The event will start at 6 pm and end at 11:00 pm. At the event, all the guests
would be served with three course dinner along with wide range of entertainment like
bowling, guess who game, musical chair, talent show competition and many more.
Alongside, the event would also include some performance and stage shows. Three
course dinner would be served accordingly. You are encouraged to be present in the
mentioned venue by 5:30 pm.
The core essence for organizing this event is to foster and further enhance team
building and cooperation among the staffs of Commonwealth Bank. Moreover, this
event is also a way on the part of the organization to acknowledge and reward the great
dedication and performance of its employees. The organization is dedicated towards
uniting its employees for achieving organizational goal in an effective manner.
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As the event is an organizational event, all the staffs are requested to come in formal
attire.
For any further query and confirmation, please contact Hans Smith at 0033-338957645
or mail to HR Commonwealth [e-mail] for any further inquiry. Please provide
with a confirmation of your attendance on or before December 2, 2018.
Your presence at the event would be appreciated.
Thank you.
Kind regards,
Harold Brown
Communications Manager
Commonwealth Bank
Invitation letter to external special guest
November 5, 2018
Senator Smith Jones
Member of Senate Finance and Public Administration Committee Secretariat
Sydney
Australia
End Year Dinner Event
Dear Sen. Jones
We are pleased to invite you for end year event of Commonwealth Bank. It is an honor
and privilege to invite you as a speaker for end year dinner event. Your contribution to
the event, particularly to the discussion of association between Australian banks and the
economy of the nation would turn out to be beneficial.
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The event will be held at the Westin Hotel at Marlin Place, Sydney on December 15,
2018. The event will start at 6 pm and end at 11:00 pm. At the event, the guests would
be served with three course dinner along with wide range of entertainment. Alongside,
the event would also include some performance and stage shows. Three course dinner
would be served accordingly.
We believed that your wide range of knowledge and contribution to the discussion of
banking sector in Australia and the nation’s financial condition would be unparallel. It
would also help all the employees to gather needed knowledge associated with this
topic of discussion, wherein your knowledge would turn out to be precious and
beneficial for employees of Commonwealth Bank. It would also enrich the
understanding of the employees regarding local and international banking scenario and
the way in which it has evolved in the recent period along with the initiatives taken by
the government in this regard.
We are looking forward to a positive confirmation, on your part which, would be an
honor for Commonwealth bank. We would be glad to answer any queries or
clarifications on when needed your part. Kindly send in your responses by December 2,
2018 to the HR Manager Hans Smith at HR Commonwealth [e-mail].
Yours Sincerely,
Harold Brown
Communications Manager
Commonwealth Bank
Progress report on preparations of the even to Chief Executive Officer
Chief Executive Officer
Commonwealth Bank
Subject: Progress report on End year dinner event
Executive Summary
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As per the specification of the management, an end of year dinner event has been
planned on December 15, 2018. The underlying aim of the event has been to appraise
the hard work and dedication of the organization’s employees. This report will provide
with an overview of the progress of the event.
Introduction
Followed by the immense strenuous phase the employees underwent this year, on the
part of the management of Commonwealth Bank decision was made to acknowledge
and reward the hard work and dedication of its employees. It is in this alignment the
decision to organize end year dinner event has been taken by the management.
On reviewing the progress of end year dinner event it can be observed that the initiation
phase has been a success. It was in this phase, a clarity regarding the concept, scope,
expected outcome, goals and objective of the event was gathered. To get in depth, on
receiving the brief that organization wants to organization an event for the
acknowledgement of the hard work of the employees, it was in this initiation phase it
was determined regarding the kind of event organization which would help in meeting
the purpose. It was determined in this initiation phase that end year dinner event would
be apt for this (Jones, 2017). Thus, followed by determining the event in this phase, the
objectives of the event, goals, feasibility and expected outcome from the event has
been successfully determined in the initiation phase.
In the planning phase resource requirements have been effectively evaluated basing on
which further plans associated with the event has been made. It was the assessment of
the resources on the basis of which certain modifications were made in this planning
phase to the procedures in the action plan. The tactics associated with the
implementation phase of the event has also been addressed in the planning phase.
Hence, an effective completion of the planning phase associated with the event has
been done.
Presently, the event is undergoing implementation phase, wherein, the needed
resources, services and goods for the event has been acquired. The spatial and
logistical requirements associated with the event have already been coordinated. In
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terms of communication, the guests have already been provided with the invitations. On
monitoring aspects of cost, quality and risks, it can be there are certain risks on which
further actions and planning are needed to be made which includes ascertaining
effective transportation to the guests, emergency exists and amplified sounds.
The following phases associated with the event of the event and closure is due for
December 15, 2018. In these phases direct onsite logistical operation, implementation
of contingency when requirement and supervising the shutdown of the event, would be
required.
The major challenge which has been encountered till this phase of the event are,
planning the event in the restricted allocated resources, completion of each phase
within a specific period and availability of guests (Van der Wagen, 2010).
Conclusion
The review of the progress of the event reflects its success as of now. It can be stated
on the basis of the fact that all the stages for planning the event have been completed
within the set period.
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Table of Contents
Final event report………………………………………………………..8
Executive Summary……………………………………………………8
Introduction……………………………………………………………...8
Conclusion……………………………………………………………….9
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Final event report
Subject: Final report on end of year dinner event
Executive summary
An end of year dinner event was organized on December 15, 2018 at the Westin Hotel
at Martin Place, Sydney from 6pm to 11:00pm. The underlying aim of the event was to
acknowledge the dedication and hard work of the employees throughout the year and
keep them motivated.
Introduction
On the part of Commonwealth Bank, decision was taken for motivating, encouraging
and acknowledges the dedication and hard work of the employees. It is for the purpose
of addressing this objective of the organization, an end of year dinner event was
organized by the organization.
The event was held on December 15, 2018 at the Westin Hotel at Martin Place, Sydney
from 6pm to 11:00pm. At the event, Senator Smith Jones was present as the chief
guest.
In the organized event all the employees of Commonwealth Bank which was
approximately 54000 employees and chief guests were invited.
The event can be considered to be a major success. The reason being, the main aims
of the event could be successfully achieved (Allen et al., 2012). As an instance, Senator
Smith Jones was chosen as the first preference as the chief guest for the event, who
could be availed for the event. Other than that all the aims and objectives associated
with the event could be successfully completed within the stipulated time and resource.
It further establishes the success of the event (Getz, 2012). The budget for the event
was $ 50,00000 which could be completed within the mentioned budget [Breakup of the
budget has been provided in the appendix]. The guests for events entertained with the
help different programs. Senator Smith Jones was the chief guest and speaker for the
event. The chosen venue was having easy accessibility, along with having venue
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options in proximity to the event in case of contingency. On receiving feedbacks from
the participants in the event, it could be observed that they were satisfied with the
arrangement of the event reconfirms the success of end of year dinner event.
Conclusion
On the basis of the review of the event, it can be considered to be a success. It was
effective in meeting the set objectives within the stipulated time and resources.
Part B: Reflection on academic progress
Introduction
This entire unit has been a major learning lesson on my part. There are various
associated with not just the area of study but academic in large regarding which I
became aware in the process of completion of this unit.
The major learning on completion of this unit was the awareness and knowledge that I
gathered regarding organizing an event. I realized the fact that for organizing a
successful event it is not just important to per-plan but it is also needed to be well-
prepared for unexpected. I realized of the fact that contingency plan in an integral part
for the success of an event. In regards to the academic progress, I gained secondary
research skills. I turned out to be an integral academic progress on my part as it helped
me in collecting needed and authentic data for the completion of any assignment. On
gaining the skill of academic research, it also turned out to be helpful for me in gathering
and identifying authentic sources that can be relied and used in the completion of an
assignment.
On the part of the lecturer, constant emphasis has been given on referencing the work,
wherein piece of other writers have been used. In this regards, I gained the knowledge
regarding the significance of referencing the work and realized the fact that it helps in
maintaining the authenticity of the work. It also helps in avoiding the risk of plagiarism. I
also gained knowledge about the different styles of referencing which also a major
academic progress on my part.
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As a student, I had major issues with time management. However, with the process of
completion of the assessments under this unit, I gained the skills needed for effectively
distributing the work allocated in accordance to the stipulated time (Travers et al.,
2015). Thus the skills associated with the ways in which works can be distributed and
managed within a given time frame has also been gathered on my part which was also
a major academic as well as personal progress.
In certain cases, the process of submitting the work through electronic submission
seemed to be complex on my part. However, in the process of completion of the
assignments under this unit and its submission, I gained clarity of the ways in which
assignments can be successfully submitted electronically.
On the part of some, I have been previous asked through their comments to focus on
the effective use of academic language. It is due to the fact that, as compared to other
forms of writing, the language used in academic writing is different. In the process of
completion of the assignments under this unit, I not only honed the skills of academic
writing but also acquired the skills needed for professional writing. I particularly gathered
this skill in the process of completion of the present assignment.
However, on the basis of the feedbacks from my fellow classmates and lecturers I
realized the fact that there are certain aspects with my academic skills which are
needed to be further improved. One of the mentionable aspects which are needed to be
further improved is my communication skills. It has been frequently observed on the part
of my peers and lecturers that I lack the skills needed to conduct effective
communication that is an integral aspect in academics. In order to develop and imbibe
this skill would emphasize on participating in debates, soft skills development program
and seminars (Pagano & Roselle, 2009). Furthermore, I would take the initiative to
participate in group discussion. It is with the help of these initiatives I would be able to
successfully develop and imbibe the needed communication skill in me. I instances, I
have also noticed that I tend to struggle with group work and associated activities. In
order to develop this skill I would emphasize on developing active listening skills,
participate in seminars on conflict resolution simulation, develop skills of goals setting.
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Conclusion
It is with the help of undertaking the above mentioned activities I would be able to
develop the skills needed for enhancing the areas in which I am still lagging behind. The
overall impact of undertaking such initiatives would be enhanced academic practice on
my part that would turn out to be beneficial for me in the future, as a professional.
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References
Allen, J., O'toole, W., Harris, R., & McDonnell, I. (2012). Festival and Special Event
Management, Google eBook. John Wiley & Sons.
Getz, D. (2012). Event studies: Discourses and future directions. Event
Management, 16(2), 171-187.
Jones, M. L. (2017). Sustainable event management: A practical guide. Routledge.
Pagano, M., & Roselle, L. (2009). Beyond Reflection through an Academic Lens:
Refraction and International Experiential Education. Frontiers: The Interdisciplinary
Journal of Study Abroad, 18, 217-229.
Travers, C. J., Morisano, D., & Locke, E. A. (2015). Self‐reflection, growth goals, and
academic outcomes: A qualitative study. British Journal of Educational
Psychology, 85(2), 224-241.
Van der Wagen, L. (2010). Event management. Pearson Higher Education AU.
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Appendix
Budget and expenditure
Expenditure Amount ($)
Food and Beverage 1150000
Venue and Room rental 950000
Lighting and Audio and Video 700000
Other production costs 400000
Event staff 350000
Furniture and room decoration 350000
Entertainment 350000
Attendee housing 250000
Speaker fees and expenses 250000
Printed materials: sinage,
programs and others 200000
Technology and event
management tools 50000
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