Communication Skills 1 Report Planning Template

This document is a report planning template for Communication Skills 1 course. It includes an executive summary, main body paragraphs discussing different types of communication, recommendations, and introduction/conclusion. The report is based on communication and the verbal component refers back to the content material of our message‚ the selection and arrangement of our words. The nonverbal component refers to the message we ship via our body language.

Communication Skills 1 Report Planning
Template
Instructions:
This document has been designed to help you plan your CS1 report in a clear
and effective manner.
This plan may include more information than you usually would; however, all
elements highlighted below should be considered before writing a report.
 You will be asked to fill in a number of sections throughout today’s session
 You will also be expected to complete this report plan as homework over
the coming weeks
Report title
Verbs in updated
form (e.g. ‘explain’
> ‘explanation’)
What the report is
about (topic)
The report is based on communication and the verbal
component refers back to the content material of our
message‚ the selection and arrangement of our
words. The nonverbal component refers to the
message we ship via our body language.
Title: Communication Skills
Executive summary (approx. 150 words, but not featured in
wordcount)
Develop the plan for this element last (after the main body, recommendations
and intro / conclusion).
Review the Week 5 Preparatory Resources, Week 5 Lecture Slides and associated
activities for further guidance on what these elements do / how they fit together.
The purpose of
the work (key
problems /
objectives):
The purpose of work is that it will help in improving the
overall performance as well as knowledge.
Methods used for
research: Different methods have been used for the completion of
the research,
Main conclusions
reached: Main conclusions that were reached is that a report
includes analysis of various information provided in the
lectures.
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Recommendations
:
Various recommendations have also been included in
the same,
Introduction / conclusion (150 words)
Develop the plan for this element after the plan for the main body.
Review the Week 5 Preparatory Resources, Week 5 Lecture Slides and associated
activities for further guidance on what these elements do / how they fit together.
Introductory sentence keywords
Verbs:
What the report
is about:
Background information
Who does the
report matter to? The students
Why does it
matter to them? This is because it will help them in enhancing their
existing knowledge as well as developing an effective
report.
What could this
report help to
change?
This report will help in enhancing the overall way in
which introduction, executive summary as well as
conclusions.
Why does this
report matter
now?
The report matters because it will help in enhancing the
overall existing knowledge as well as improve overall
performance as well.
Thesis statement
Main body
paragraph 1
idea:
Executive Summary – It is an important part of a report
and this has helped me in enhancing my existing
knowledge about how to write an executive summary.
Main body
paragraph 2
idea:
Difference between the executive summary and the
introduction. It can be stated that An introduction only
needs to introduce what the report is about and why / to
who this matters, as well as summarise what will be
included in the main body. On the other hand, An
executive summary summarises all elements of the
report: the introduction, findings, conclusion and
recommendations.
Main body
2

paragraph 3
idea:
Tense is an important aspect of research. Tenses are
utilized in verbal exchange, each verbal and written, to
suggest the time at which something came about.
Improper utilization of tenses could lead to confusion and
misinterpretation of the sender's message.
Main body
paragraph 4
idea:
Recommendations is another important aspect that helps
in understanding the different ways in which a certain
point can be enhanced or improved. This will help in
improving the overall quality of the research or any study
in an effective manner.
Main body
paragraph 5
idea:
Report conclusions can help in providing a summary to
the readers about all the main ideas that have been
discussed in the report effectively.
Main body
paragraph 6
idea:
Concluding paragraph explains the strengths as well as
weaknesses of the report to the students in an effective
manner.
Main body
paragraph 7
idea: Background statement on the other hand, explains the
outline of all the ideas that have been included in the
research.
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Findings / main body (950 words, divided into approx. 5-7
paragraphs)
Develop the plan for this section first.
Each main body paragraph should identify one type of communication and
discuss whether this can be seen as a strength / weakness based on examples
from the Class Communications Forum.
Review the Week 4 Preparatory Resources, Week 4 Lecture Slides and related
activities.
Main body paragraph 1
Topic
sentenc
e:
Verbal communication is the most commonplace sort of
communication.
Evidenc
e: As per the view point of …, it includes the use of spoken words or
signal language to proportion statistics. Verbal communication can
both manifest face to face or through different channels, consisting
of cell telephone, radio and video conferencing. Thus, in case your
process entails conducting business conferences, giving shows and
making phone calls, your organisation could count on you to have
excellent verbal exchange capabilities.
Main body paragraph 2
Topic
sentenc
e:
Non verbal communication is another type of communication.
Evidenc
e: As per the viewpoint of Jacqueline Smith, A gesture is any physical
movement that allows express an idea, opinion or emotion. Strive
to punctuate your phrases with movement this is natural, lively,
functional and spontaneous. Nonverbal verbal exchange involves
passive verbal exchange through the use of gestures, tone of voice,
frame language and facial expressions to proportion your mind and
emotions.
Main body paragraph 3
Topic
sentenc
e:
Written communication includes communicating through writing,
typing or printing.
Evidenc
e:
Written communication includes communicating through writing,
typing or printing. It is executed via channels which include letters,
textual content messages, emails, social media and books.
4

Businesses may additionally choose written communication as it
has fewer possibilities of distortion. For example, speaking a
business plan in writing guarantees that everybody gets the
identical message and might seek advice from it any time inside
the destiny. This is one of the strengths of the written
communication.
Main body paragraph 4
Topic
sentenc
e:
Visual communication is mostly used in combination with verbal or
written communication in order to simplify the information.
Evidenc
e:
Visual verbal exchange makes use of graphs, charts, pictures,
maps and logos to percentage data. It is basically used in mixture
with verbal or written conversation with the intention to simplify
the records. For example, using slides and drift charts in the course
of a presentation makes it easier for the target market to
understand complex data. Visual communication enables the target
market apprehend the information. It will increase the
comprehension of the situation matter. Types of -dimensional snap
shots which useful resource conversation encompass drawings, pie
charts, animation, signs and symptoms, typography, image
designs, among many others.
Visual communique helps the target audience understand the facts.
It increases the comprehension of the concern count. Types of two-
dimensional photos which aid communique include drawings, pie
charts, animation, signs and symptoms, typography, photograph
designs, among many others.
Main body paragraph 5
Topic
sentenc
e:
Listening
Evidenc
e:
The act of listening does now not often make its manner onto the
list of sorts of communication. Active listening, however, is possibly
one of the most important types of verbal exchange because if we
can't pay attention to the character sitting throughout from us, one
can not successfully interact with them. Think about a negotiation –
a part of the process is to evaluate what the competition wants and
needs. Without listening, it's far not possible to assess that, which
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makes it tough to reap a win/win outcome. Active listening enables
in recognizing different views and emotions and enables us admire
them. This no longer only helps in resolving conflicts but also allows
foster a way of life of recognize. Try to apprehend others' views
before responding.
Hearing refers back to the sounds that input your ears. It is a
physical procedure that, provided you do no longer have any
hearing problems, takes place mechanically.
Listening, however, calls for greater than that: it requires
cognizance and focused attempt, both mental and occasionally
physical as properly.
Listening means paying interest no longer most effective to the
tale, however how it's miles told, the use of language and voice,
and how the other man or woman uses his or her frame. In different
phrases, it way being aware of each verbal and non-verbal
messages. Your capacity to listen correctly relies upon on the
degree to which you understand and recognize these messages.
It’s now not continually easy, however lending a listening,
supportive ear can be a lot extra profitable than telling a person
what they should do. When a loved one has fitness problems is a
time after they possibly need to inform you the way they’re feeling,
and get matters off their chest, as opposed to have lots of
recommendation approximately what they have to be doing.
Main body paragraph 6
Topic
sentenc
e:
Informal Communication
Evidenc
e:
Informal communique at work is any form of conversation that does
not take vicinity using the formal techniques or structures in a
company. It may be spoken, written or maybe conveyed via
gestures and body language. Informal communique is mainly brief.
Informal conversation is a long way extra relational than formal
conversation and is via nature, a very herbal shape of communique
as human beings engage with every different freely and might
communicate about a diverse range of topics, regularly extending
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outdoor of their work obligations.
Sometimes, informal exchange is more powerful than the formal
communique. Thus, the informal or grapevine communication
promotes social dating some of the contributors. It enables to
accumulate team spirit, integrity and team spirit among them and
boosts up their morale. Informal communique does no longer follow
the installed rule, policies, and chain of command. In spite of this,
casual conversation has already confirmed its utility in appearing
organizational activities. In the modern-day verbal exchange
machine, this communique is found for use in a mutual
supplementary way with the formal communique system.
Moreover, it allows to overcome the shortcomings of formal verbal
exchange.
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Recommendations
Develop the plan for this after the plan for the main body.
Your recommendations should be based on the communication types identified
in the main body. These may suggest how to address a weakness, or how to
further improve an area of strength.
The recommendation might be something direct (e.g. “staff should remove
conversational language from emails to make them more formal”) or indirect
(e.g. “training should be delivered on email writing”).
Recommendation 1
Associated
paragraph(s): Staff should remove conversational language from emails
to make them more formal.
Recommendati
on:
It is recommended that the staff members should focus on
the language of the mail that they draft in order to ensure
that the email is presented in a formal manner. As a result,
there will be an improvement in their writing skills as well.
Recommendation 2
Associated
paragraph(s): Written communication includes communicating thru
writing, typing or printing.
Recommendati
on: It is recommended that written communication should be
done in an effective manner so as to ensure that the overall
goals are achieved in an effective manner.
Recommendation 3
Associated
paragraph(s): Visual verbal exchange makes use of graphs, charts,
pictures, maps and logos to percentage data. It is basically
used in mixture with verbal or written conversation with the
intention to simplify the records. For example, using slides
and drift charts in the course of a presentation makes it
easier for the target market to understand complex data.
Visual communication enables the target market
apprehend the information. It will increase the
comprehension of the situation matter. Types of -
dimensional snap shots which useful resource conversation
8

encompass drawings, pie charts, animation, signs and
symptoms, typography, image designs, among many
others.
Recommendati
on:
It is recommended that visual communication should be
included much more in day to day life so that there is an
improvement in the performance.
Recommendation 4
Associated
paragraph(s):
The act of listening does now not regularly make its way
onto the listing of varieties of communique. Active
listening, but, is probable one of the most essential sorts of
communication due to the fact if we can't be aware of the
man or woman sitting in the course of from us, one cannot
correctly have interaction with them.
Recommendati
on:
It can be stated that it is recommended that people should
practice active listening. This will help in improving the way
a person performs. Eye contact is an vital part of face to
face verbal exchange. Too much eye contact can be
intimidating, although, so adapt this to the state of affairs
you’re in. Try breaking eye touch every five seconds or so,
or to reveal a person listening attentively, observe one eye
for five seconds, then any other eye for 5 seconds, then
switch to searching at their mouth. When a person
appearance away, seeking to the facet or up is higher than
looking down, that can appear to be you need to shut the
communication.
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