Quotation Analysis for Concrete and Formwork Project

This article provides a detailed analysis of quotations for concrete and formwork project from different companies. It includes recommendations for the best tenderer based on cost, time, and quality. The article also includes templates for pre-award assessment, selection criteria, and performance management.

BUILDING AND CONSTRUCTION
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PART 2
Quatation Analysis
The following are the guidelnes for the analysis of the quatation which are send by the four
companies.
1. Cost of concrete beams , colomns, slabs, walls including Dincel Walls
2. The cost of formworks in general
3. Daily payment rates per hour under normal working hours a day and Completion time
Analysis:
1. The cost of concrete beams, columns and slabs, walls including the Dincel walls
Ultimate Concrete services pty Limited has its cost at $305, 520
Professional formwork and concrete services pty Limited does not supply the concrete
according to the quation sent. States that should be supplied by other sub contractor.
Quality concreting pty limited charges at total of $305,400 for the whole work to be done
P & W concreting services pty limited states no quality of the concrete as the quantity is to be
taken from the delivery docket.
Recommendation:
The tenderer with the lowest and pricise pricing for this is Quality concreting Pty and then
seconded by Ultimate Concrete services pty limited.
2. The cost of formworks in general
Ultimate Concrete services pty Limited has its cost at $92. Taking into account of the total
area beng 1310m2, then the total cost shall be $120,450
Professional formwork and concrete services pty Limited charges $110/m2. Taking into
account of the total area beng 1310m2, then the total cost shall be $144,100

Quality concreting pty limited totals its formwork charges detailing basement charges at
$115,800
P & W concreting services pty limited charges $95/m2. Taking into account of the total area
beng 1310m2, then the total cost shall be $124,450
Recommendation
In this particular category of analysis, the lowest tenderer is therefore Quality concreting pty
limited which charges $115,800 then followed closely by Ultimate concrete services pty
limited.
3. Total payment according to tenderer rates
Ultimate Concrete services pty Limited has its cost at $68/hour. The time extimated for
completion being 70days then the total cost for this is $38,080
Professional formwork and concrete services pty Limited charges $70/hour. The time
extimated for completion being 53 days then the total cost for this is $29,680
Quality concreting pty limited charges at $70/hour. The time extimated for completion being
70days then the total cost for this is $39,200
P & W concreting services pty limited charges $67/hour. The time extimated for completion
being 72 days then the total cost for this is $38,592
Recommendation:
In this category of analysis the lowest tenderer is Proffessional formwork and concrete pty
limited then followed by Ultimate concrete services pty limited.
Conclusion:
From the above analysis, as far as the cost and time is kept into consideration, Quality
concreting pty limited is therefore the first company which is cost effective anf time sensitive
for the development and bulding of the project. The second company is ultimate concrete
services pty limited. Proffessional formwork company does not provide concrete hence its not
fully equiped with supply and taking the whole project. Time will be much wasted in

seraching of the concerete supply company. P & W is much expensive and also could not
provide some other materials and facilities for the project.
Its therefore recommented that Quality concreting and Ultimate concrete pty companies be
taken into consideration for the interview in order to award one of them the tender.

PART 3
PRE AWARD TEMPLATE FOR CONCRETE AND FORMWORK PROJECT
The assessment of the two lowest tenderers will keep into consideration the initial tender
budget for the work. This budget includes the cost and the timeframe under which the whole
process of concrete and formwork has to be done in completeness.
The following is the procedure for the assessment and comparing the two lowest tenderers for
the complete project work.
Note:
T1 represents the first tenderer and T2 represents the second tenderer. Replace therefore the
T1 and T2 with the company names of the tenderers.
PART A: GENERAL CONTACTION
1. Which tenderer has successfully fulfilled the needs of the whole contact given.
i. T1
ii. T2
2. Tenderer who has fulfilled all the conditions which are given to the tender project
i. T1
ii. T2
3. The tenderer whose quotation is within the set original price. This includes the
tenderer whose price is the same as the original budget or lower than the budget or
slightly higher than the original budget.
i. T1
ii. T2
PART B: SUITABILITY AND INSURANCE
1. The tenderer with license which can cover the whole concrete and formwork project,
Supplies and working .
2. Which of the two tender has an insurance which covers majority of the risks which
includes the following.

a. Fire
i. T1
ii. T2
b. Theft
i. T1
ii. T2
c. Natural calamities
i. T1
ii. T2
d. Death of worker in the site
i. T1
ii. T2
e. Building collapse
i. T1
ii. T2
f. Injuries at the site
i. T1
ii. T2
3. Selection of the tenderer who has well experienced supervisors in the specified fields
to work within the stated deadline.
i. T1
ii. T2
4. Which company among the two has the best and considerable number of workers who
can deliver the project within the specified number of days ( within the deadline ) ?.
i. T1
ii. T2
5. The tenderer who has the huge financial muscle ( in accordance with the bank
statement ), to deliver the project without any financial limitations which might cause
the project come to a stand still.
i. T1
ii. T2
6. The tenderer which good testimonials stating the areas which has delivered and
rendered the same services successfully, with evidence of the existence of the rendered
services and the recommendation given.

a. Quality of the same service rendered elsewhere by the same tenderer
i. T1
ii. T2
b. The number of successful services rendered by the tenderers.
i. T1
ii. T2
c. The authenticity of testimonials and the evidence of its existence.
i. T1
ii. T2
PART C PROGRAMMING AND SAFETY
1. The working length towards the completion of the project by the tenderer. This is
usually measured in regard to the number of employees and the total number of
hours per week that the tenderer will spend. (This is determined by calculating the
hours that the tenders will use for the whole week in the construction work
keeping the number of employees into consideration. ).
i. T1
ii. T2
2. The time when the tendered company has proposed to commence the project and
the time the project will be done. The tenderer with the shortest time period is
given the highest mark in this. Soonest start time and the shortest time period.
i. T1
ii. T2
3. The safety of the site is also very much prioritized, the tenderer which the best
safety measures and gadgets which can be urgently used for the safety of the site.
This includes, emergency teams, fire extinguishers, first aid team, emergency
vehicle etc.
i. T1
ii. T2
PART D: CODE OF PRACTICE COMPLIANCE AND QUALITY ASSURANCE
1. Code of practice includes clearance from the department which deals with code of
practice, the tenderer which has been cleared and complied with the department
and its practices are evidenced and visible.
i. T1

ii. T2
2. The company which has the best quality assurance team which cleared the
supervisor in every step of construction which is successfully done. This should be
determined y the evidence from the tenderers which shows the existence of the
team and that the work done is up to standard.
i. T1
ii. T2
PART E: CONTRACTUAL ITEMS AND SCHEDULE OF FACLITIES
Facilities for the construction and smooth progress of the building activities
depends more on the availability of the machineries. the company which nearly all
the machines and facilities which has to be used for the construction. This is rated
in accordance with the availability and the ownership of the facility and
machinery.
a. Transportation machines
b. Penetration machines
c. Excavation plant
d. Hoisting machines
e. Storage facilities
The tenderer who owns the facilities and machines above is awarded in
accordance with the category and the number of machines its company has,
this is one in percentage.
i. T1
ii. T2
PART F: PAYMENT CONDITIONS
The payment conditions, modes and means should be very much vital in any
construction work. The tenderer who has the most friendly and manageable conditions
is given the most outstanding priority. The payments can be either pre or post or in
stages.
a. Full payment before the Project commence
b. Partial payment at the beginning of every stage
c. Partial payment at the end of every stage

d. Full payment at the end of the project
e. Partial payment after every specified days
f. Other conditions
i. T1
ii. T2
The tenderer with the highest number of thumb up score in accordance with each specified
item is considered the ultimate winner of the tender.
Recommendation:
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
…………………………………………………………………………………………………
……………………………………………………………………………………..
Tender Manager: NAME………………………………………………..
Signature……………………………………
Tender winner :
NAME……………………………………………………..Signature…………………………
………….

SELECTION CRETERIA TEMPLATE
The following are the minimum requirement that the two tenderers must meet before any
selection is done:
i. Original Certificate of incorporation
ii. The evidence of the insurance policy and type.
iii. Current bank statement
iv. Clearance for Code of practice compliance
v. Evidence of availability of quality assurance team
vi. Evidence of existence of competitive supervisors
Selection Method:
The Questions prepared will be asked to each tenderer and the scores given according to the
satisfaction of the answer and evidence provided.
Evidence for previous work history will be proved from the recommendations that the
tenderer will present and the pictures showing the existence of the work.
Others like license and credit checks must be physically presented to the panel and its
authenticity verified by group of experts.
No evidence shall be accepted unless its written and authentic.
Communication
The use of mail shall be used as communication method and no any other method shall be
accepted. The tenderer therefore must meet this requirement.
Performance management Template
How to deal with poor subcontractor performance
The following are the steps which shall be employed in case of poor performance:
Prequalify the subcontractor.
Warn the contractor over the mail to provide reasons for poor performance
If this will not be corrected the contactor will be released without any compensations.

If the speed of work is poor, then the subcontractor will have to provide feedback for the
reasons and correct the mess.
How to evaluate and record and summarise overall subcontractor performance on completion of
the work
The below sheet will be used to fill the performance of the subcontractor in phases.
Performance Sheet Supervisor Completion time Quality
Phase 1
Phase 2
Phase 3
Site Induction sheet
Tender Number…………………… Date awarded ………………... Client name ………..
Company name……………………………………
Company owner…………………………………..
Date of commencement………………………….
Expected completion date ………………………….
Payment conditions………………………………..
Bank account Name ……………………………Account Number …………………….

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