Construction of a Building for Wesfarmers for Providing Warehouse Facility

This project management report focuses on the construction of a building for Wesfarmers to provide warehouse facility. It includes project scope, milestones, cost estimates, risk management and more.

Running head: PROJECT MANAGEMENT
Topic- Construction of a building for Wesfarmers in order to provide Warehouse facility
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Introduction..................................................................................................................................2
a. Purpose of document................................................................................................................2
b. Project background..................................................................................................................2
c. Project stakeholders.................................................................................................................2
2. Project scope................................................................................................................................3
a. Project objective.......................................................................................................................3
b. Project deliverables..................................................................................................................3
c. Milestones................................................................................................................................4
d. Technical requirements............................................................................................................4
e. Limits and exclusions..............................................................................................................5
3. Timeframe and Milestones..........................................................................................................5
a. Work Breakdown Structure.....................................................................................................5
b. Project schedule.......................................................................................................................6
c. Network Diagram.....................................................................................................................8
4. Cost estimates (Budget)...............................................................................................................9
5. Risk management.......................................................................................................................11
6. Project organization and Management......................................................................................13
a. Project organization...............................................................................................................13
b. Project roles and responsibilities...........................................................................................14

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c. Project controls......................................................................................................................16
i) Change management (Strategies).......................................................................................16
ii) Management reporting......................................................................................................17
iii) Status report.....................................................................................................................17
7. Communication Plan.................................................................................................................18
a. Meeting reports......................................................................................................................18
Appendix1: Risk register and Matrix............................................................................................19
Appendix 2: Work breakdown Structure.......................................................................................20
Appendix 3: Network Diagram.....................................................................................................20
Appendix 5: References.................................................................................................................20

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1. Introduction
a. Purpose of document
The paper mainly focuses on the construction of a building for Wesfarmers in order to
provide the facility of warehouse. The warehouse facility is needed by the company
“Wesfarmers” for the purpose of storing materials and goods. It is identified that the design of
the building is done in order to accommodate need for future loading docks, truck space as well
as car parking space.
b. Project background
The organization “Wesfarmers” started its journey in the year 1914 and now it is
considered as one of the largest companies of Australia. The company has it’s headquarter in
Western Australia and the business operation of the company mainly cover supermarkets, hotel
and convenience stores, office supplies, industrial safety products and more. It is identified that
with expansion, the company faces difficulty in storing goods as well as products. For resolving
this issue, the company wants to construct a building in Australia, which would be helpful for
providing the facility of warehouse so that the products and materials of the companies can be
easily stored.
c. Project stakeholders
The stakeholders who are involved in the project are as follows:
 Project manager
 Project planner
 Supervisor

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 Architect
 Worker
 Contractor
 Supplier
 Civil engineer
 Machine operator
 Financial manager
 Human resource manager
2. Project scope
a. Project objective
The objectives of the project are as follows:
 To construct a building for “Wesfarmers”
 To provide the facility of warehouse for storing goods and materials for the company
 To resolve the issue that the company faces due to improper storage facility
b. Project deliverables
The lists of deliverables for the project are as follows:
 Design drawings
 Technical interpretation
 Site investigation report
 Design review
 Tender document

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 Manufacturing process improvement
 Progress report
 Marketing study
c. Milestones
The milestones of the project are provided in the table below:
Task Name Duration Start Finish
Milestone 1: Completion of initiation
phase
0 days Tue 2/13/18 Tue 2/13/18
Milestone 2: Completion of planning
phase
0 days Thu 3/22/18 Thu 3/22/18
Milestone 3: Completion of design
process
0 days Fri 3/2/18 Fri 3/2/18
Milestone 4: Completion of
construction phase
0 days Fri 4/13/18 Fri 4/13/18
Milestone 5: Completion of closure
phase
0 days Tue 4/17/18 Tue 4/17/18
d. Technical requirements
The technical requirements of the project are as follows:
Architectural: The technical requirements are associated with concrete, masonry, metals
and more.
Mechanical: The technical requirements are also related with plumbing as well as fire
protection.

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Electrical: The technical requirements are associated with electrical, communication as
well as electronic safety and security system.
Site/ Civil: Earthwork utilities, exterior improvements as well as utilities related with
electrical and water supply system.
e. Limits and exclusions
The limits and exclusions of the project include:
Budget: It is identified that the estimated budget of the project is around $357,560. The
project manager must complete the project within this estimated budget.
Time: It is quite important for the project manager to complete the entire project within
115 days.
Scope: The project must follow the scope, so that the entire project will be completed
successfully.
3. Timeframe and Milestones
a. Work Breakdown Structure

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Figure 1: WBS
(Source: Created by Author)
b. Project schedule
Task Name Duration Start Finish
Construction of building for
Wesfarmers for providing
warehouse facility
112 days Thu 2/8/18 Fri 7/13/18
Initiation phase 25 days Thu 2/8/18 Wed 3/14/18
Development of business case 7 days Thu 2/8/18 Fri 2/16/18
Undertaking feasibility study 9 days Mon 2/19/18 Thu 3/1/18
Establishing charter 10 days Mon 2/19/18 Fri 3/2/18
Appointing project team
members
9 days Fri 3/2/18 Wed 3/14/18
Milestone 1: Completion of
initiation phase
0 days Fri 3/2/18 Fri 3/2/18
Planning phase 23 days Mon 3/5/18 Wed 4/4/18
Creation of project plan 8 days Thu 3/15/18 Mon 3/26/18
Creation of resource plan 7 days Thu 3/15/18 Fri 3/23/18
Development of financial plan 6 days Mon 3/5/18 Mon 3/12/18
Creation of quality plan 5 days Tue 3/27/18 Mon 4/2/18
Development of risk plan 8 days Mon 3/26/18 Wed 4/4/18
Creation of acceptance plan 7 days Tue 3/13/18 Wed 3/21/18

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Development of communication
plan
6 days Tue 3/13/18 Tue 3/20/18
Milestone 2: Completion of
planning phase
0 days Mon 4/2/18 Mon 4/2/18
Design phase 26 days Wed 3/21/18 Wed 4/25/18
Creation of rough sketch 10 days Wed 3/21/18 Tue 4/3/18
Integrated design process 12 days Tue 4/3/18 Wed 4/18/18
Architect drawing 15 days Tue 4/3/18 Mon 4/23/18
Arrangement of meetings for
permit
16 days Wed 4/4/18 Wed 4/25/18
Milestone 3: Completion of
design process
0 days Tue 4/3/18 Tue 4/3/18
Construction phase 67 days Wed 4/4/18 Thu 7/5/18
Break ground 12 days Thu 4/26/18 Fri 5/11/18
Excavation 15 days Thu 4/26/18 Wed 5/16/18
Foundation 17 days Wed 4/4/18 Thu 4/26/18
Concrete slab Pour 18 days Mon 5/14/18 Wed 6/6/18
Providing utilities like Sewer,
electrical, Water
16 days Mon 5/14/18 Mon 6/4/18
Framing 15 days Thu 5/17/18 Wed 6/6/18
Roofing 17 days Fri 4/27/18 Mon 5/21/18

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Lighting and electrical 20 days Thu 6/7/18 Wed 7/4/18
Insulation 21 days Thu 6/7/18 Thu 7/5/18
Drywall 18 days Tue 6/5/18 Thu 6/28/18
Flooring 17 days Thu 6/7/18 Fri 6/29/18
Milestone 4: Completion of
construction phase
0 days Wed 6/6/18 Wed 6/6/18
Closure phase 27 days Thu 6/7/18 Fri 7/13/18
Post project review 5 days Mon 7/2/18 Fri 7/6/18
Stakeholder sign off 4 days Thu 6/7/18 Tue 6/12/18
Documentation 5 days Mon 7/9/18 Fri 7/13/18
Milestone 5: Completion of
closure phase
0 days Tue 6/12/18 Tue 6/12/18
c. Network Diagram
Figure 2: Network diagram
(Source: Created by Author)

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4. Cost estimates (Budget)
It is identified that the estimated budget of the project is around $ 357,560.00. The table
below provides cost estimation for each of the project activity.
Task Name Duration Cost
Construction of building for
Wesfarmers for providing warehouse
facility
112 days $357,560.00
Initiation phase 25 days $26,600.00
Development of business case 7 days $5,320.00
Undertaking feasibility study 9 days $6,480.00
Establishing charter 10 days $7,600.00
Appointing project team members 9 days $7,200.00
Milestone 1: Completion of
initiation phase
0 days $0.00
Planning phase 23 days $36,400.00
Creation of project plan 8 days $6,080.00
Creation of resource plan 7 days $7,280.00
Development of financial plan 6 days $4,320.00
Creation of quality plan 5 days $3,600.00
Development of risk plan 8 days $5,760.00
Creation of acceptance plan 7 days $5,040.00
Development of communication 6 days $4,320.00

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plan
Milestone 2: Completion of
planning phase
0 days $0.00
Design phase 26 days $41,560.00
Creation of rough sketch 10 days $7,200.00
Integrated design process 12 days $7,200.00
Architect drawing 15 days $15,000.00
Arrangement of meetings for permit 16 days $12,160.00
Milestone 3: Completion of design
process
0 days $0.00
Construction phase 67 days $246,360.00
Break ground 12 days $11,520.00
Excavation 15 days $20,400.00
Foundation 17 days $17,680.00
Concrete slab Pour 18 days $23,760.00
Providing utilities like Sewer,
electrical, Water
16 days $16,640.00
Framing 15 days $19,800.00
Roofing 17 days $17,680.00
Lighting and electrical 20 days $21,600.00
Insulation 21 days $42,000.00
Drywall 18 days $28,080.00

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Flooring 17 days $27,200.00
Milestone 4: Completion of
construction phase
0 days $0.00
Closure phase 27 days $6,640.00
Post project review 5 days $1,800.00
Stakeholder sign off 4 days $3,040.00
Documentation 5 days $1,800.00
Milestone 5: Completion of closure
phase
0 days $0.00
5. Risk management
Risk Description Impact Probability Mitigation
strategies
Improper
estimation of
budget
Due to improper
estimation of the
project, the
project manager
faces difficulty
in completing
the project and
as a result the
project progress
is obstructed due
High High It is quite
important to
estimate the
project budget
by analyzing
the market cost
of the
materials as
well resources
of the project

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to shortage of
budget.
properly.
Lack of
predictability
Due to lack of
predictability,
the project
manager faces
difficulty in
estimating the
duration of the
project
effectively.
High Medium Experienced
project
managers must
be assigned so
that they can
have more
power of
prediction in
comparison to
the new
project
managers.
Inexperienced
project manager
If the project
managers are not
inexperienced
then they will
face difficulty in
completing the
project on time
and budget
High Medium It is very
much
important to
hire project
managers
based on their
experience.
Improper Due to use of High High It is very

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quality of
materials
improper quality
of materials, the
project will face
quality related
issues.
much
important to
use proper
quality of
materials
within the
project.
Improper
design of the
project
If the design of
the project is not
created properly
then the civil
engineer will
face issue during
project
construction.
Medium Medium It is very
much
necessary to
create proper
design for the
project.
6. Project organization and Management
a. Project organization
A project organization is a structure that generally helps in facilitating the co-ordination
as well proper implementation of various project activities. Its main reason is to create proper
environment that generally helps in fostering interactions among the various team members for
minimizing the amount of overlap, conflicts as well as disruptions. The figure below reflects the
project organization structure of Wesfarmers.

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Project manager
Project planner
Supervisor Architect Contract
or
Civil
engineer
Machine
operator
Financial
manager
HR
manager
Team
member
Team
member
Team
member
Team
member
Team
member
Team
member
Team
member
Figure 3: Project organization Structure
(Source: Created by Author)
b. Project roles and responsibilities
The roles and responsibilities of the project are provided in the table below:
Roles Responsibilities
Project manager The project manager is the person who is
responsible for delivering project with proper
authority and responsibility. In addition to this,
it is identified that the entire responsibility of
initiating, planning, controlling as well as
executing is done by the project manager.
Project planner The project planner is the person who mainly
works with the business directors in order to
oversee as well as direct the project

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progression.
Supervisor The supervisor of the project is mainly
responsible of developing, implementing the
various project works. In addition to this, they
also help in developing, maintaining as well as
improving business relations that are quite vital
for the success of the project.
Architect The project architect is the person who mainly
engages in designing sketches, preparing
budgets as well as meeting with clients.
Contractor A contractor is the person who is mainly
responsible of day-to-day oversight of
construction site so that the entire building
must be constructed properly.
Supplier Supplier provides all the necessary resources
that are needed in order to construct the project
successfully.
Civil engineer The civil engineers are the person who is
mainly responsible of creating, improving the
condition of the organization by constructing
the building for providing the facility of
warehouse.
Machine operator The machines operators generally operates

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machines for completion the work operation of
the project on proper budget and time.
Financial manager The financial manager is the person who is
mainly responsible of financial reports, direct
investments as well as engages in developing
various types of strategies as well as plans for
the long-term financial goals.
Human resource manager Human resource manager is the person who is
mainly responsible of planning, directing as
well as coordinating the administrative
functions.
c. Project controls
i) Change management (Strategies)
The change management strategies for the project include:
Proper prediction: It is necessary to predict the duration as well as budget properly so
that the entire project can be completed successfully.
Arranging meetings on a weekly basis: Proper meeting must be arranged on weekly
basis in order to know the status of the project.
Proper track on the utilization of resources: Proper track on the project resources must
be kept so that the project managers can be able to complete the project within the budget.

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Use of proper quality of materials: It is necessary to use proper quality of materials in
the project for providing quality based outcome.
ii) Management reporting
Role Report
Financial manager The financial manager analyzes that the
budget of the project is not sufficient for
completing the project.
Human resource manager The human resource manager analyzes that the
resources of the project are not used properly.
Project planner The project planner estimated that the project
needs two weeks more for completing the
building construction successfully.
iii) Status report
Status report Discussion
Monthly The project manager discusses about the status of
the project.
Weekly The project manager analyzes that whether the
project is progressing properly or not.
Daily On a daily basis, the operations of the project are
tracked.

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7. Communication Plan
a. Meeting reports
Communicati
on type
Discussion Medium Frequency Audience Owner Deliver
able
Kick off
meeting
Project
initiation
phase is
reviewed.
 Face to
face
Once  Project
sponsor
 Project
team
 Stakehol
ders
Project
manager
 Age
nda
 Me
etin
g
min
utes
Project team
meeting
The status
of the
project is
reviewed
with the
help of
team
members.
 Face to
face
 Confer
ence
hall
As required Project team Project
manager
 Age
nda
 Me
etin
g
min
utes
Status meeting The status
of the
project is
reported.
 Face to
face
 Confer
ence
Monthly PMO Project
manager

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hall
Project status
report
Report on
the project
status
including
activities,
progress
and more
 Face to
face
 Confer
ence
hall
Weekly  Project
sponsor
 Project
team
 Stakehol
ders
Project
manager
 Age
nda
 Me
etin
g
min
utes
Appendix1: Risk register and Matrix
Insignificant Minor Moderate Major Catastrophic
Almost
certain
High High Extreme Extreme Extreme
Likely Moderate High High Extreme Extreme
Moderate Low Moderate High Extreme Extreme
Unlikely Low Low Moderate Extreme
Rare Low Low Moderate

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Appendix 2: Work breakdown Structure
Appendix 3: Network Diagram
Appendix 5: References
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