Construction of a Museum at University of Western Australia Campus

Running head: PROJECT MANAGEMENT
Case Scenario: Construction of a museum at the University of Western Australia campus
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Description of the project.......................................................................................................3
1.1 Description of the project.................................................................................................3
1.2 Business Objectives.........................................................................................................3
1.3 Overview of the scope and methodology.........................................................................3
1.4 Assumptions.....................................................................................................................4
2. Project scope..........................................................................................................................4
2.1 Requirement Matrix.........................................................................................................4
2.2 Project Deliverables.........................................................................................................5
2.3 Work Breakdown Structure..............................................................................................6
2.4 Scope control....................................................................................................................6
3. Project schedule.....................................................................................................................8
3.1 Milestone List...................................................................................................................8
3.2 Discussion of task dependencies......................................................................................8
3.3 Project plan.......................................................................................................................9
3.4 Schedule Control............................................................................................................11
4. Project budget.......................................................................................................................13
4.1 Method of cost estimation..............................................................................................13
4.2 Budget breakdown.........................................................................................................13
4.3 Cost Control...................................................................................................................16
5. Project human resource management...................................................................................17
5.1 Roles and responsibilities...............................................................................................17

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5.2 Project organization charts.............................................................................................19
5.2.1 Project organization chart.......................................................................................19
5.2.2 Assignment matrices...............................................................................................19
5.3 Staffing management plan..........................................................................................23
5.3.1. Plan for staff acquisition........................................................................................23
5.3.2. Resource Histograms and levelling........................................................................24
5.3.3. Staff release plan....................................................................................................24
5.3.4. Staff training needs................................................................................................24
5.3.5. Rewards and recognition........................................................................................25
5.3.6. Compliance............................................................................................................26
5.3.7. Safety......................................................................................................................26
References................................................................................................................................27
Appendices...............................................................................................................................31
Appendix -1: WBS...............................................................................................................31
Appendix -2: Budget............................................................................................................31

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1. Description of the project
1.1 Description of the project
The project mainly focusses on the construction of a museum within the campus of
Western Australian University. This project mainly deals with designing, developing as well
as construction of the museum that will generally include projects, artefacts, achievements as
well as inventions of each of the faculty. This is generally considered as a way of celebrating
the success of the project within the University for encouraging both students as well as staffs
in sharing their knowledge. The museum is mainly constructed for raising the prestige as well
as brand awareness among the various competing universities as well as general public both
internationally and locally. In addition to this the museum will be helpful in sharing the
success of current and past students and also assists in uniting and motivating the faculties
under proper single identity.
1.2 Business Objectives
The business objectives of the organization mainly include:
 To raise the prestige of the university and for raising brand awareness among the
different universities as well as general public.
 To get additional revenue from the museum
 To share the success of past and current students for uniting as well as motivating
the faculties under specific single identity.
1.3 Overview of the scope and methodology
It is identified that in order to construct the museum within the campus of Western
Australian University, Waterfall project methodology is mainly utilized within the project.
The waterfall methodology is mainly used as it is quite easy to understand and it can be

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explained quite effectively. It is found that with this model, phases are generally processed
and completed only one at a single time as it does not overlap. The Waterfall methodology is
utilized in the project for designing, developing as well as constructing the museum campus
of Western Australian University. The project is mainly divided into two phases. In the first
phase, proper conceptual design is mainly created with the help of skilled and qualified
consultant. In the second phase, all the materials that will be displayed in the museum is
generally collected.
1.4 Assumptions
The assumptions that are made within the project are as follows:
Budget: It is expected that the entire project will be accomplished by utilizing budget
of around $422,240.00.
Scope: The project will follow the project scope in order to execute each of the
project activities and for finishing the entire project of museum construction within the due
date.
Time: It is assumed that the project of museum construction will be finished by the
year 2023.
2. Project scope
2.1 Requirement Matrix
Requirement ID Requirement type Requirement
description
Source
1 Informational Collection of
materials that is
required to be
Brainstorming
session

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PROJECT MANAGEMENT
displayed in the
university.
2 Material Conceptual design
of the museum
As per the request
of the client
3 Material Supporting parking
and maintenance of
the building
Client request
4 Informational Furthering the
status, knowledge as
well as culture of
university of western
Australia.
Reviewing project
5 Material Designing,
developing and
constructing the
museum.
Client request
2.2 Project Deliverables
The deliverables of the project are as follows:
 Finding design contractor
 Signing a contract with designer
 Receiving and agreeing on the design sketch
 Finding qualified architectural consultant
 Agreeing upon approximate build time

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 Signing the construction contract
 Analyzing important materials
 Identifying the materials that are required to be displayed
 Arranging materials
 Display
2.3 Work Breakdown Structure
Construction of a museum
at the University of Western
Australia campus
Project planning phase
Project requirement
analysis
Analysis of project
nature
Project resources
estimation
Project schedule
estimation
Budget estimation
Estimation of project
manpower
Determining project
requirements
Milestone
1:Completion of
project planning
phase
Initiation phase
Procurement of fund
Project team
members
appoitment
Arrnaging meeting
developing
finanacial plan
Appoinrment of
workers and
contractors
Preparation of
blueprint
Procurement of land
area
Legal notice release
Budget allocation
Resource
procurement
Project time division
Allocation of project
duties
Analyzing project
resources
Risk modification
nad mitigation
Milestone
2:Completion of
project initiation
phase
Execution phase
Conceptual design
Finding design
contractor
Signing a contract
with designer
Receiving and
agreeing on the
design sketch
Finding qualified
architechtural
consultant
Agreeeing upon
approximate build
time
Signing the
construction
contract
Collection of materials
that are displayed
Analyzing important
materials
Identyfying the
materials that re
required to be
displayed
Arrnaging materials
Display
Milestone
3:Completion of
execution phase
Closure phase
Post project review
Stakeholder sign off
Documentation
Milestone
4:Completion of
closure phase
Figure 1: Work breakdown Structure
(Source: Created by Author)

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2.4 Scope control
Scope control is one of the procedure that generally assists in monitoring the project
status for managing the various changes within the scope baseline of the project. The main
key benefits of the procedure is that it generally helps in allowing the scope baseline to be
maintained within the entire project. The steps that are taken within this project in order to
control the scope of the project are provided below:
Measuring performance against the scope baseline: The step that is needed to be
taken in order to control the project scope is measuring the performance against the scope
baseline (Mir and Pinnington 2014). This is mainly done for checking whether the delivered
project work generally meets its objectives that is generally defined in the initial stages of the
project and it can be successfully measured against the baseline of project scope
Determining variance magnitude: The second step that is needed to be undertaken
is determination of variance magnitude. It is found that after proper evaluation if the project
work is not delivered on the provided requirements and project scope then the level of
variance required to be identified.
Deciding whether preventive or corrective action is needed: The third step that is
mainly undertaken for controlling the scope of the project is to decide whether to utilize
preventive action or to use corrective action (Snyder 2014). After the determination of
variance against the scope baseline then the variance should be fixed. It is quite useful in
detecting, preventing or determining steps or actions that are very much helpful in
minimizing the possibility of future scope variances.
Updating scope baseline: In the next step, the scope baseline is updated. In addition
to this, all the necessary documents as well as project plan also required to be updated as per