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Reflection on Project Management Experience and the SMOP Module

   

Added on  2019-09-30

11 Pages2405 Words395 Views
ContentsIntroduction....................................................................................................................................1My Role, Role of Project.............................................................................................................1Course Concept..............................................................................................................................2Insights and Ideas.........................................................................................................................5Key Learning and Actions..........................................................................................................7Critical Reflection on the assignment process..................................................................8

Strategic Management of Projects – A3 Reflection Paper IntroductionIn this paper I will briefly discuss about my reflection on project managementexperience in procurement position past few years, and the knowledge that I have learntfrom SMOP module, and how these knowledge have changes and improve my dailywork.Briefly, I will begin with discussion about my role in the company, role of the project Iworked, and main problem that I have faced during project management process indelivering those projects. Then I will discuss about designing and leading projectorganization concept. Thereafter, I will discuss how I have applied selected concept, andhow does it worked out in my daily work. Then, I will discuss my key learnings andaction plan in the future. Everything will be summarized at the end of the paper.My Role, Role of Project I have been indirect material and services procurement function in Dubai since 2011.The company is industrial leader in GCC markets with more than 35% market share.Although industrial volume has been declining since a decade ago, the company’sperformance steadily grew in its market share, volume, and revenue. The industryoperates in similar model of FMCG companies where new product launches, innovationand speed to market are extremely important factors to compete in the market. Thecompany covers Saudi Arabia, UAE, Qatar, Oman, Bahrain, and Kuwait.Most of my time are allocated to deliver marketing materials and services for newproduct launch project from procurement side. This type of projects are made tosupport new product communication to increase consumer awareness which includesPage | 1

Strategic Management of Projects – A3 Reflection Paper various activities of advertising, marketing, consumer engagement, and tradepromotions. My role in the project is to ensure compliance of company principle and policies duringsourcing to pay process, conduct competitive bidding, get best price from suppliers, andgenerate annual cost saving for company’s operating cost.However, I have faced many challenges during the process of delivering the project, asmost of time we are lack of project governance, no clear definition of projectresponsibilities among team members, too many stakeholders with different opinionsand no one really take the responsibilities to make the tough decisions, lack of clearscope of work, duplicate effort between ATL creative agency 1and procurement, conflictof interest of ATL creative agency as their best interest is to spend more hours in ourproject to generate more revenue, inconsistent government regulation in differentmarkets, there is also no incentive for ATL creative agency and procurement to work asone team. Ultimately, the biggest problem would be lack of project governance, and dedicated noproject sponsor or project manager was assigned to spend maximum effort to designand lead the project team.Course ConceptIn order to resolve various I have faced during project management process, the bestconcept would be designing and leading the project organization that introduced inSMOP module study guide.1ATL creative agency: the agency who propose creative concept of the product, overall campaign, design theme, consumer selling message for the whole new product deployment projectPage | 2

Strategic Management of Projects – A3 Reflection Paper By using the concept of designing and leading project organization, management team as the project client will have clear picture of how project team is managed, and how arethey planning to achieve given mission.According to Galbraith’s Star model (Galbraith 1995) design a project organization include following key elements scope, structure, process, incentive and competencies. Why I prefer this concept over others are because the five key elements are closelyinterconnected, also equally placed to meet project mission. It allows project managersto make choices based on different context to design the most suitable projectorganization. In today’s rapidly changing business environment, the agility to cope withchanges are extremely important to prevail from fierce competition. Under structure framework, the client, project team and suppliers defined as promoter,financier, decision maker and recruiters, which is nice example of classifying ourinternal stakeholders. In my case, the senior management team can be positioned asclient who fund the project as financier and promoter, marketing manager can bepositioned as decision maker to push the project through life cycle, and recruiter can beprocurement who identify the most capable suppliers to actualize the project for thecompany. Within the project team, apart from project manager who coordinate all teamsand lead on executions, the existence of project sponsor also can be important tothe success of project, as sometime the ultimate decision maker with appropriateseniority and power to make tough decision would facilitate project organizationPage | 3

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