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Importance of Information System Auditing in Vital Pharmacy

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Added on  2021-07-13

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This article discusses the importance of information system auditing in Vital Pharmacy, a renowned pharmacy in Mauritius. It covers the types of audits, information gathering methods, and the frequency of conducting audits. The article also explains the steps involved in conducting an IS audit and the role of an information system auditor.

Importance of Information System Auditing in Vital Pharmacy

   Added on 2021-07-13

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Contents Introduction............................................................................................................................... 21.0 System Auditing................................................................................................................... 22.0 Information System Auditor ................................................................................................ 32.1 Internal Audit ................................................................................................................... 32.2 Steps in conducting an IS audit: ....................................................................................... 33.0 Importance of audit in the organization. .............................................................................. 43.1 When should IT risks and controls be assessed?.............................................................. 44.0 Types of audits ..................................................................................................................... 55.0 Information gathering .......................................................................................................... 65.1 Method of gathering audit information ............................................................................ 66.0 Frequency of Doing an Information Systems Audit ............................................................ 76.1 When to perform a special audit? ..................................................................................... 8
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IntroductionNowadays many organisations irrespective to their size or scope of operation, have realise the importance of using information technology to be able to cope with the current global scenario. An audit can help an enterprise ensure effective operations and demonstrate to its compliance with administrative and legal regulations. It can confirm for management that the business is functioning well and is prepared to meet potential challenges. Most importantly, it can assure stakeholders of the financial, operational and ethical well-being of the organisation. Information systems (IS) audits support all those outcomes, with a special focus on the information and related systems upon which most businesses and public institutions depend for competitive advantage.Vital Pharmacy, found in Plentynun, existed since 1998, is a renowned pharmacy in Mauritius. Vital Pharmacy produces a broad range of medicines and products. Due to numerous benefits of Information technology, Vital Pharmacyis investing in information systems to ensure their IT systems are reliable, secure and invulnerable to computer attacks.At Vital Pharmacy, the pharmacy manager gets access to the database only due to security issues. There are 2 administrators who are allowed to log in the system and view the stock of medicines and the record of transactions.1.0 System Auditing System Auditing is the process of collecting and evaluating evidence to determine whether a computer system:•Safeguard assets, •Maintains data integrity, •Allows organizational goals to be achieved effectively, •And uses resources efficiently Likewise, Vital Pharmacy opts for an information system auditing to improve performance of its organisation.Due to endless information and data, Vital Pharmacy needs technology to work, require complex software and computerized equipment to develop their activity in an optimised and efficient manner. That prevailing presence of software and technology, leads the need for system auditing.The main objective of systems auditing is to validate the integrity of the information and data stored in the databases of the information systems and the processing of Vital Pharmacy.
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2.0 Information System AuditorAn information system auditor analyses and interprets many different types of computer or information systems within an organisation. They may develop, examine and evaluate a company’s information systems, internal controls and management procedures to make sure records are accurate and information controls are in place.At vital pharmacy, the auditor review risks relating to IT systems and processes. The organisation has an Internal Auditor who analyses business processes, procedures and activities with the goal of highlighting any problems and recommending solutions.2.1 Internal AuditInternal Audit is an important tool for monitoring and managing quality, performance and business systems. It also includes an objective assessment of gathered audit evidence against criteria. Internal audits are adapted according to changing demands and can offer a more comprehensive approach compared to the traditional method of inspecting. Vital Pharmacy have to do a lot of collaboration with other companies such as suppliers and contractors. Raw materials are often manufactured or supplied by others and development, manufacturing and laboratory analysis can be outsourced to save costs Quality and compliance audits e.g. contract laboratories, contract manufacturers and suppliers are done to ensure the safety of the raw materials used in production, safety of the product and accuracy of analysing methods, which the company is responsible for. 2.2 Steps in conducting an IS audit:1. Previewing the environment2. Understanding the Information Systems3. Identifying the Audit Risks4. Identifying Audit Evidence5. Identify Key Control Points6. Identify Control Weaknesses7. Verifying integrity of computer files8. Conduct Audit Tests9. Concluding the Audit
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