Council Amalgamation Project Charter - Local Government Reform Project

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Student Name:
Student Number:
Student Email:
Project Title: Local Government Reform Project
Project Sponsor: CEO’s, LIC Date Prepared: 09/06/2018
Project Manager: [Please Fill] Project Customer:
City of Swan and Shire of
Mundaring
Executive Summary:
The proposed project is focused on decision undertook by the state of Government in the year of 2013
regarding the amalgamation of two councils Shire of Mundaring and city of Swan. This particular project
is comprises of changes and structural reformation of the local governments within boundaries. The
project will encourage the foundation of another association that meets authoritative necessities and is
intended to convey business magnificence results from 1 July 2015, and proceed until the point when the
change is finished. For the neighbourhood governmental changes the state Government reported a help
package of $60 Million. The cost package is comprises of finance credits of $45 Million and a guide help
of $15 Million. The project sponsors LIC and CE are expecting that the objective of the progress will help
to assemble another neighborhood government in light of best practice that meets network prerequisites
of another bigger metropolitan nearby government.
Project Purpose or Justification:
The project is preparing to convey a professional Transition Plan which gets ready to deal with the
progress for new nearby government personality that is set up on the year of 2015, 1 July. It also covers
the present regions of the merged council presented by the Shire of Mundaring and City of Swan. The
two existing associations through working gathering incorporate individuals (all representatives), forms
(all organized administrations), temporary workers, and resources. The advance will be professionally
accounted through the combination of the Executive (CE) and Local Implementation Committee (LIC). It
encourages the foundation of another association that grabs the authoritative prerequisites and it is also
intended to convey business results from 2015, 1st July. The approach will be proceeding until the point
till the progress is found to be completely finished.
Project Description:
The project will encourage the foundation of another association that meets authoritative necessities and
is intended to convey business magnificence results from 1 July 2015, and proceed until the point when
the change is finished. The procedure to convey this task utilizes a three-stage approach:
Stage one incorporates the underlying exploration of what should be considered amid a change. The
point is to guarantee set up administration procedures of what should be adjusted and incorporated.
Despite the fact that administration procedures should be built up rapidly, the yield of this stage is the
acknowledgment and comprehension of the components that should be tended to amid the between
time, and get ready for the change.
Stage two starts with the professional Project Management Plan that has been embraced by CE as soon
as the official declaration is taken by the State Government affirming if and what area government’s that
incorporates into those new elements. These processes include demonstration of planning for another
substance to appear.
Stage three begins with the commencement of new entity into existence in July of 2015 and the length of
this stage is obscure. It could be up to three years to accomplish adjusted consistent administration
conveyance, foundation of another vision, and related authoritative arrangement. It could go past this in
adjusting statutory necessities that take a very long time to eventuate. The yield of this stage is the
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 1

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Description:
execution of the change Plan.
Initial Risks:
A risk management plan traces the predictable project dangers distinguished at the season of building
up the project administration design. This is utilized as the hazard enlist amid the project and is a living
archive that is assessed and refreshed for the duration of the life of the task.
Risk
Id
Risk Statement Probability Impact Score Strategy Response
01 The resources are
unable to deliver
standard quality within
the constraints
4 5 20 Suitable planning
for project
management
Mitigate
02 Both the new and
existing asset base
cannot be renewed by
the local government
4 5 20 Analysis of
capability and
providing suitable
direction
Transfer
03 Inappropriate
community
representation by the
new local government
4 5 20 Analysis of Wards
along with
Representation
Structures
Mitigate
04 Huge number of
employee turnover
5 3 15 Proper plan for
communication
Accept
05 Consultant costs
exceed planned budget
4 4 16 Proper budgeting
from scope and
revising as per
changes
Avoid
Initial Stakeholders:
Stakeholders play an important role in success of a project hence it is essential to involve them
throughout the project lifecycle. The initial stakeholders that are associated with the transition project to
amalgamate City of Swan with Shire of Mundaring are listed as below:
Name Interest Impact Strategies
Combined Executive High High Providing clear decisions with application of leadership
skills and direction for controlling the change procedure.
Maintaining communications properly with LIC and
Project team for successful progress of the project.
People working
group
Medium Low Reviewing and analyzing suitable procedures for
improving the existing processes.
Governance working
group
Medium Low Reviewing and analyzing suitable procedures for
improving the existing processes.
LIC High Medium Leading the process of reformation with application of
leadership and providing clear directions for executing
the project.
Transition Project
Team
Medium Medium Implementing decision making with proper procedures
and giving clear direction to complete the project.
Shire of Mundaring
and City of Swan
Councils
High High Leading the individual local governments respectively
with focused planning and implementation.
Service teams Medium Low Reviewing and analyzing suitable procedures for
improving the existing processes.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 2