Contract Management Critique: Scope Statements and Source Selection

This report critically examines the role of contract management within the context of an NGO, the Miracle of God Foundation, focusing on scope statements and source selection decisions. The report outlines the project's objectives, which involve supporting underprivileged children through educational and developmental initiatives, and details the necessary services, including infrastructure development, staffing, and technical support. It defines the project's scope, phases, and timeline, along with technical objectives such as providing computers and internet access. The report also covers required documentation, vendor responsibilities, reporting requirements, and special considerations related to vendor expenses. The analysis includes a Work Breakdown Structure (WBS) and references relevant literature on project procurement and management practices.

Running head: CRITIQUE CONTRACT MANAGEMENT
Assignment 1: Critique Contract Management's Role in Creating Scope Statements and Source
Selection Decisions
Name of the student:
Name of the University:

1CRITIQUE CONTRACT MANAGEMENT
1. Introduction
a. Brief overview
Non-Governmental organizations that is better known as NGO plays essential role
globally. The leading aims of every NGO are same, that is supporting the helpless, or being
helping hand either for a child or for women. The non government organization nominated for
the assigned is Miracle of God Foundation. The objective of the foundation is to support children
who are below the poverty level. The annual revenue that company earns from its activity are
they used for the helps and education of the children.
The responsibility of a volunteer of this NGO is to protect the children. Take care of their
education and also take care of their education and other interests such as painting, singing,
dancing etc. The global poverty cannot be resolved with a blink of eyes but this NGO has taken
an initiative or forwarded step towards such activities. The final contract needs to be set followed
by bidding, tendering and final negotiation. All the involved parties should agree to the contract
and agreement.
b. Necessity of services
In order to initiate such project, some services that are very essential includes raw
material to design and develop the NGO infrastructure. There has to be teachers, staffs,
governess and other helpers who will take care of the children 24 hours. Some of the associates
will be permanent and some will be hired temporarily. In order to beginning this project besides
human resources physical resources are also very important. Bed, table chairs, toilet setup,
classroom setup, playground for the children etc. It is assumed that if all thenecessary acions are

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successfully implemented then the project will be able the primary project development activities
and other aims and goals very easily. In order to implement this project the two other aspects on
which the project head need to keep their focus are procurement management activities and
vendor management activities. Apart from that technical support is another very essential thing
necessary for the project. In order to track the children there must have a program. With the help
of this program the location of the students will be easily tracked.
2. Scope of the project
a. Define work to accomplish
Main steps required of the vendor
 Vendor need to conduct meeting with the project contractor on a weekly basis
 Reports must be presented to the project manager regarding trends and
performance
 When any incident will happened root cause of the incident should analyze by the
vendors
 Proper communication
 Review of each of the configuration
 Escalation whenever required
b. Various phases of the work
Stage 1: Building basic relationship

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Stage 2: development of community
Stage 3: Sharing duties for managing scale
c. Description of service occurrence
The overall service will occur on site. It will help to reduce the excessive logistic,
functional and operational cost as a whole.
d. Schedule or timeline of the work
WBS Task Name Duration Start Finish
0 Project schedule 60 days 08/04/2
0 30/06/20
1 Project initiation stage 25 days 08/04/2
0 12/05/20
1.1 Project scope statement development 4 days 08/04/2
0 13/04/20
1.2 Project budget plan 5 days 14/04/2
0 20/04/20
1.3 Project timeline design 5 days 21/04/2
0 27/04/20
1.4 Project procurement management plan 3 days 28/04/2
0 30/04/20
1.5 Identification of commodities and other requirements 2 days 28/04/2
0 29/04/20
1.6 Selection of vendor 8 days 01/05/2
0 12/05/20
1.7 Milestone 1: Building basic relationship 0 days 30/04/2
0 30/04/20
2 Project planning stage 39 days 30/04/2
0 23/06/20
2.1 Vendor management plan 5 days 30/04/2
0 06/05/20
2.2 Risk management plan 6 days 07/05/2
0 14/05/20
2.3 Stakeholder management plan 8 days 15/05/2
0 26/05/20
2.4 technical objectives setup 6 days 27/05/2
0 03/06/20
2.5 No technical objectives identification 7 days 04/06/2 12/06/20

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0
2.6 meeting planning 7 days 15/06/2
0 23/06/20
2.7 Milestone 2: development of community completion 0 days 23/06/2
0 23/06/20
3 Final execution setup phase 5 days 24/06/2
0 30/06/20
3.1 reporting draft preparation 2 days 24/06/2
0 25/06/20
3.2 Final submission of Statement of Work 3 days 26/06/2
0 30/06/20
3.3 Milestone 3: Sharing duties for managing scale completion 0 days 30/06/2
0 30/06/20
e. Technical objectives
The technical requirements of the project are computers, internet connection, network
support infrastructure etc. The NGO not work on child protection but also take responsibility of
their future. The community is focused on building the individual’s future bright. In order to
accomplish these objectives they do arrange technical classes for the children. For fulfilling
theses requirements the above mentioned objectives are very essential.
3. Documents to be supplied or referenced by organization
a. The funding that the NGO utilized for individual child care and the other expenses the
company bothers for the child care activities are documented and submitted to the government.
The essential documents that the vendors are required to be submitted to the project manager
include- material details those are supplied, cost of each of the materials, their warranty and
guaranty papers, their maintenance service details etc. It is essential for the project manager to
check all the vendors supplied document carefully before giving final approval to it. If the

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project manager failed to check and review the documents properly then for any future problems
the vendor will deny to take any kind of responsibilities.
4. Reports, data and deliverables
a. Vendor to deliver
The vendor compliance includes laws, policy, processes, and guidelines. The vendors are
required to deliver the objectives mentioned at the early stage including table, chair, computing
machines etc. During the end of the service they need to deliver the details of the products those
are asked by the Miracle of God Foundation. The documents include: supplied material’s
guaranteed papers, their maintenance details, and warranty papers, quality of the materials, their
cost and capacity of lasting.
b. Report requirements
The different type of project reports that the project associates need to deliver to the
sponsors and project manager for final approval include: project status report, executive report,
resource report, variance report and risk report. In order to make sure that all the related activities
are properly accomplished the vendors need to present reports to the executive weekly basis to
the executives.
5. Special considerations
The organization will not provide a vendor to use. The travel or logistic expense that the
vendors will require while supplying materials from one location to other whatever cost or
budget will be required will be paid itself by the vendors. The travel expense does not include
air fare, rental cars, gas parking, hotel, other expenses and food as well. It is expected from the

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business perspectives that the vendors should be paid after the completion of the ob and not by
the completion of each project development phase.

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