Improving Communication Among Stakeholders of Data Solution

Running head: A MEMO FOR DATA SOLUTION 1
A MEMO FOR DATA SOLUTION
Name
Institution
Course
Date

A MEMO FOR DATA SOLUTION
1) Opening
To: Employees of Data Solutions
From: Chief Executive Officer (CEO) of Data Solutions
Date: 8th/ august/ 2018.
Subject: effecting communication among all the stakeholders of Data Solution
2) Objectives and background
The communication audit process
It has typically been proved/ noted that there is a very poor communication relationship
existing between the employees of data solution and the executive committee of the company.
This is based on the currently identified interpersonal communication among the company
executive committee and the employees (Lee, 2010, p. 38). Furthermore, it has also come to my
notice that the communication that prevail between the supervisors and the employees is
substantially poor. This has been critically streamlined towards the inability of the supervisors to
have adequate times of interaction due to the fact the employees and the supervisors work in
different offices away from each other (Jolles, Clark, & Braam, 2012, p.1500). Additionally, it has
also been identified that the mails which are being sent are not professionally written which may
in turn cause other shortcomings for the company. With these problems identified, it is
imperatively important for the company to take immediate action otherwise, it may lead to an
adverse effect for the company (Toth, 2013, p. 450).
b) Specific purpose

Running head: A MEMO FOR DATA SOLUTION 3
The memo is therefore intended to clearly intervene into the prevailing problems in the
company with the aim of providing possible optimistic and easily adoptable solutions to help in
the smooth running of the company. Among the many problems identified, it included the
following;
Poor communication between the executive committee of the company and its
employees, Communication between the company supervisors and the company employees and
finally, sending of unprofessionally written emails to the clients (Graham, Hampton, & Willett,
2010, p. 70)
c) General purpose
The memo is designed to establish a smooth running of Data Solution through examining,
analysing, evaluating and providing the best remedies to the problems identified. The problem
identified typically reflected poor communication among the stakeholders of the company and
thus, the memo is substantively intended to improve communication within the company (Deane,
Fowles, Baldwin, & Persky, 2011, p. 59). In other it has been based on the fact that the lucrative
performance of a company is based on the internal coordination of the structures and
stakeholders. Therefore, the memo is further intended for improving the internal coordination of
Data Solution (Mishra, Boynton, & Mishra, 2014, p. 202).
3) Problems
a) The decision discussed and passed at the executive level (meeting) are not effectively
communicated to the employees and not in a timely manner.
It is typically probable that the ineffective communication of the information from the
executive committee to the employees are not effective due to poor working relationship
between the employees and the employee representative at the executive committee (Abugre,
2011, p.37).