Developing Workplace Policies and Procedures for Sustainability

This document provides a step-by-step guide on developing workplace policies and procedures for sustainability. It covers the scope of the policy, consultation plan, strategies, implementation plan, performance indicators, resource efficiency procedure, monitoring and evaluation, and more. The document also includes references to relevant research articles.

BSB61015 Advanced Diploma of Leadership and
Management
BSB60215 Advanced Diploma of Business
BSB61215 Advanced Diploma of Program
Management
BSBSUS501
Develop workplace policies and procedures
for sustainability
Task 2

Task 2 – Performance and Skills Assessment
General instructions
You are required to complete Task 2 with reference to IndoAust Jaya Project Brief and its
additional resources.
Your policy must include the following as a minimum:
Part A – Scope
Outline the scope of your policy. This should include:
 Which parts of the organisation the policy applies to
 How the policy aligns with organisational goals and objectives
 The commitments the organisation is making in regards to sustainability
Refer to the case study you will need to read through the email briefing, the mission and
vision statements and the information on sustainability at IAJ to scope your policy. (approx.
100 words)
The scope of the policy is to create sustainability by making effective use of the resources. The IndoAust
Jaya firm will be engaged in making sure that there has been no exploitation of the resources. Providing
appropriate training to all staff, contractors and visitors in relevant sustainability systems and issues.
Part B – Consultation Plan
Prepare a plan explaining which stakeholders you will consult with to develop and
implement your policy and how this consultation will occur.
Read through the email briefing carefully to help you identify relevant stakeholders.
(approx. 100 words)
Stakeholder Communication Plan Template
Stakeholder Method of
Consultation
Consultation Topics
Employees Via emails Saving the water

Suppliers Via skype calls Waste management
Contractors Face to face CSR policies and sustainability
Shareholder Face to face CSR policies and sustainability
Part C – Strategies
Provide details of the specific environmental strategies that will be used. This should
include:
 How you will minimise resource use and improving resource efficiency
 How you will reduce toxic material and hazardous chemical use
 What life cycle management approaches you will use
 What continuous improvement strategies will be in place
Look closely at the outcomes of the office review to help you choose appropriate strategies.
You should also consider the sustainability commitments and mission and vision statements.
(approx. 400 words)
Staff, contractors and visitors must adopt all applicable undertakings of this policy to ensure sustainability is
embedded in IAJ’s engagement and operational activities across all our endeavours to foster a culture of
suitability that supports global priorities. In this the staff members will also engaged in making sure that the
employees are making effective utilization of water and the taps in the office premises are been closed. This
will assist the company in enhancing the resource efficiency. It will also help them in making organizational
culture better. These are the continuous improvement strategies which are been placed (Meinlschmidt,
Schleper. and Foerstl, 2018).
Part D – Implementation Plan
Develop an implementation plan for your policy. This should include:
 The actions required
 Roles and responsibilities
 Timeframes
 Resources
 Potential barriers
 Communication plans

Look closely at the results of the office review to assist you. (approx. 300 words)
Implementation Plan
Action Steps By Whom By
When
Resource
s and
Support
Available
/ Needed
Potential Barriers or
Resistance
Communication Plan for
Implementation
Single flush
system.
Employer Next
mont
h
Till next
month
Dual flush would cost
about $7,500 to
upgrade
It will be communicated
with the help of emails
non-native
flowering
plants
Maintenanc
e employees
Next
mont
h
Resources
like
financial
and
human
will be
needed in
this
Employees might
resist doing it.
It will be communicated
with the help of emails
Switching off
the office
light
Maintenanc
e employees
This
week
Resources
like
financial
and
human
will be
needed in
this
Employees might
took this step
carelessly
It will be communicated
with the help of
publishing the notice on
the board.
cleaning
schedule for
all the
equipment
Maintenanc
e employees
This
week
The
resources
like
physical
will be
useful in
Employees might not
take the orders from
the company
seriously.
It will be communicated
with the help of open
mic sessions.

this
process
provide
disposable
crockery and
cutlery as
their has
bene a huge
amount of
mess in the
Kitchen.
Maintenanc
e employees
and the
employers
2
weeks
Resources
like
financial
and
human
will be
needed in
this
Barriers can be faced
during the time of
implementation.
It will be communicated
with the help of emails
Stationery
supplies, and
consumables
Managers
need to take
care of it
1
week
Resources
like
financial
and
human
will be
needed in
this
So many managers
were not aware
about what kind of
supplies were
included in recyclable
materials
It will be communicated
with the help of emails
Part E – Performance Indicators
Develop at least five performance indicators for your policy.
Look closely at the mission and vision statements and sustainability requirements to assist
you. (approx. 100 words)
The five performance indicators for the policy includes the following:
When the resources are being used effectively

When the water management is being done properly and the consumption of water in
overall month is less
When the renewable materials are being used
When the carbon emission produced is less
When the sustainability is being created (Carvalho and Rabechini 2017).
Part F – Resource Efficiency Procedure
Construct a procedure that supports your policy for continuously improving resource
efficiency. Your procedure should explain the step-by-step process to be followed. This
should include:
 How resource efficiency targets are set
 How strategies to improve resource efficiency are implemented
 How you will monitor and evaluate the success of the strategies
 Specific roles and responsibilities
Look closely at the outcomes of the office review to assist you. (approx. 300 words)
Company will be engaged in implementing the strategies which will provide the resource efficiency and it
will also assist in creating and increasing the sustainability. It has also been analysed that in order to
enhance the use of resources, that company has started making use of the recycling services so that the
resources can be saved. They are also making sure that employees switch off the lights when it is not in use
so that there can be a saving related to electricity. The strategies to improve the efficiency of resources are
been implemented in a better way, it has been implemented by consulting employees, contractors,
suppliers and many other stakeholders involved in the process.
Part G – Consultation
You conducted a consultation meeting with Caroline Materson the Corporate Manager at
IAJ. IAJ does not currently have a sustainability policy that applies to its corporate office
environment.
List the key discussion points of the new sustainability policy and specific roles and
responsibilities along with any appropriate suggestions. (approx. 50 words)
There are various roles and responsibilities of manager which needs to be addressed by them according to

new sustainability policy. They are being committed to follow the sustainable future and also they have the
responsibility to provide training to all employees for effective utilization of resources (Stacchezzini, Melloni,
and Lai, 2016).
Part H – Monitoring and evaluation
An audit will take place and you had to plan for the audit and review process of the
organisation’s document standards. The audit will seek to measure the extent to which the
targets or performance indicators are being met. It should also identify any opportunities for
improvement.
The audit process is to be conducted in collaboration and consultation of key stakeholders.
Start by developing your audit questions. These are the questions that you hope your review
will answer. The questions should be relevant to the document performance indictors you
set. The following are some examples of audit questions:
 Has the target been met?
 What prevented the targets from being met?
 Are employees aware of the requirements?
 Are procedures being followed?
 Have record keeping processes been followed?
You should have at least three questions relating to the performance standards associated
with your policy.
Are employees addressing the policy requirements?
Do the policy has been understood by all staff members?
How the policies are been implemented?
Next, draw a flow chart showing the audit or review process. This process should explain
how you intend to answer your audit questions. Include the types of evidence you will
review. Remember to include consultation with the key stakeholders.

Annual audit plan
Manager initiates audit
Auditor schedules opening
conference
Risk assessment by
auditors
Audit procedures
Opening conference
Manager reviews planning
Send letter via internet
Send opening conference
confirmation.
Audit observation form
Discussion with manager

Finally, construct a draft email to one of the key stakeholders. In your email, explain the
audit you are conducting and why and ask the stakeholder to contribute. You will need to
develop specific questions for the stakeholder asking them to provide evidence that will
help you to answer your audit questions. (approx. 300 words)
To: Contractor
Cc:
Subject: workplace policies and procedures for sustainability
Hello,
Mr. Fring
This email is being written to tell you that we are conducting an environment audit so that the resources can
be utilised effectively. In this Your contribution is also mandatory. This is being done so that a sustainable
future can be established. We want that you make use of renewable resources so that it can have a positive
impact on the environment ( Baumgartner and Rauter, 2017). This will also help you in creating and
developing the impact of sustainability. Senior managers will also be engaged in providing training to workers
so that they can keep a focus on waste management. They will also be engaged in switching off the lights
when not in used. This will help in saving the electricity. The senior management will also be engaged in giving
training on the waste management. Implementing and maintaining a structure that ensures the systematic
management of sustainability. Management will also have engaged in complying with the all statutory
requirements. It is really necessary to comply on it. There will be an adequate financial budget for it. I hope
you will also contribute in the process.
Part I – Evaluation report
Prepare a report for management explaining the outcomes of the policy. Also include in
what changes you will make to the policy as a result of your findings. (approx. 200 words)
The evaluation report is really important as this will help company in knowing about the effectiveness of the
policy. This will also help the company in analysing the gaps so that the changes in policy can be made. If
the evaluation result is negative, then more tough policies will be made and addresses. There will also be
group discussion related to the problems in planning faced by the employees in the organization. For
reviewing benchmarking and kpi strategy can be used. This will help in analysing the performance against
the set target.

Part J – Recording systems
Explain how you will store and maintain records relating to the policy and who is responsible
for this. (approx. 200 words)
Business incurs various transactions every year. It is essential for the business to record all the transactions
of the business appropriately related to the sustainability. The information related to the sustainability
policy will be recorded by company in various areas. It will be first recording the policy documents in hard
copies and will be stored in the authorised lockers where all the documents of the company are kept and
are not allowed public access. It will also store the information in the soft copies on the main server of the
company that is encrypted by strong security measures. It will also be stored in pen drives and personal
google drive of the owners that is not allowed access by other users without proper authority. The policy
records will be updated at timely intervals by the organisation ensuring that the policy documents in the
hard copy and soft copy are safe and proper.
Part K – References
Create a reference list showing both the internal and external sources of information that
you used to prepare your policy. (approx. 100 words)
Baumgartner, R.J. and Rauter, R., 2017. Strategic perspectives of corporate sustainability management to
develop a sustainable organization. Journal of Cleaner Production, 140, pp.81-92.
Stacchezzini, R., Melloni, G. and Lai, A., 2016. Sustainability management and reporting: the role of
integrated reporting for communicating corporate sustainability management. Journal of Cleaner Production,
136, pp.102-110.
Carvalho, M.M. and Rabechini Jr, R., 2017. Can project sustainability management impact project success? An
empirical study applying a contingent approach. International Journal of Project Management, 35(6),
pp.1120-1132.
Meinlschmidt, J., Schleper, M.C. and Foerstl, K., 2018. Tackling the sustainability iceberg: a transaction cost
economics approach to lower tier sustainability management. International Journal of Operations and
Production Management, 38(10), pp.1888-1914.