Developing Organization Policy: A Comprehensive Guide

This document provides a comprehensive guide to developing effective organizational policies. It covers key aspects of the policy development process, including identifying and analyzing risks, gathering and analyzing information, evaluating policy options, and implementing risk management strategies. The document also includes a sample email template for communicating policy updates to stakeholders.

Develop Organization policy

Table of Contents
Assessment Task 1: Short answer questions..............................................................2
Assessment Task 2..........................................................................................................6
Assessment Task 3..........................................................................................................8
PART A: Plan a policy development process............................................................8
PART B: Gather and analyses information to develop a policy............................10
Assessment Task 4........................................................................................................12
Assessment Task 5........................................................................................................16
References......................................................................................................................19

Assessment Task 1: Short answer questions
Question 1
Explain each of the processes and practices relating to whom and what (steps) might
be involved.
Who might be involved? What might be involved
Identifying the scope of a
policy
In the process of policy
making, the government
bodies, stakeholders, and
representatives are involved.
The scope of policy
statement is to guide the
development of policy and
also to provide the summary
of policy.
Analyzing the issues arising
from existing policy
In this, the legislative acts,
constitutions, and decision
are involved.
It involves the evaluation
and examination of options
to execute the goals of laws
and officials.
Drafting a new policy In this, the managers and
individuals can be involved
in the organizations.
Policy can be published for
the process of consultation
and information.
Question 2
In what way/s does define the nature, size, and distribution of a problem ultimately
affect each stage of the policy cycle?
Policy cycle is the method that analyses the policy about its implementation and how it can
be drafted and accessed. If the nature of policy cycle is too wide then the policy makers
can’t implement effective policies. Size also makes a significant role that if size of policy is
to short then the policy cycle can’t explain properly. It can’t support all the stages in
organization. The policy cycle is distributed into different parts such as agenda setting,
adoption, formulation, evaluation. If any of the parts is absent from the policy cycle then it
affects the functioning of the organization.

Question 3
How would you use an analytical policy development framework to minimize the
organizational risk?
There are a different development that helps to minimize the risk, they are divided into four
steps. These are:
Avoidance: In this step, the organization can eliminate and withdraw the risk and remove
the hazards and risk from the workplace.
Reduction: Risk can be decreased or the management can mitigate as the risk is painful or
serious.
Sharing: In this risk can be transferred to other person of the organization and it can be
outsourced and insure.
Retention: The risk in the organization can be minimized through the retention in which the
organization can accept it or they can provide a budget for it.
Question 4
Explain how existing policies and the policy cycle guide the development and review
of new policies.
Policy cycle is the method of understanding the drafting, planning, and implementation of
policies. Policy cycle can be developed through the stages of policy development. It
includes the definition and identification of the issue that determines the issues, policy
research and analysis in which the organization analyses the problem after this they
generate the alternatives and solutions for the problem that leads to the process of
consultation. It also develops the proposals of policy and also modifies the existing policies
that lead to the execution of policies. Lastly, there is reviewing and monitoring of the policy
that leads to the goal of organization. In this way, the cycle can review and guide the
different policies(Williams & Cockcroft, 2018).
Question 5

Provide three examples of laws or regulations that apply to policies and outline their
potential impact on the development process.
Legislation/Regulations Impact
Privacy Act, 1988 It controls the handling of information that
can be carried by the individuals. If these
are not handled then the information can be
hacked.
Privacy Regulation 2013 In this, steps are taken to de-identify the
information that can be hacked by the other
organizations.
Crimes Act 1914 If any information can be destroyed or there
is inaccessible information then there will be
penalties for that acts.
Question 6
Identify three internal and external factors, issues or events likely to trigger a policy
change
Internal External
Mission: It is an important function and that
can be known to every employee in
organization. If mission can’t be known then
it affects the goals and policies of
organization.
Competition
Competition also plays a significant role in
the functioning of organization. If there is
more rivalry then there will be more
customers and it leads to the more demand
and supply that affects the policies.
Leadership: It is necessary to have the
leaders in organization, if there will be no
leaders then employees can’t be guided
properly and it affects the organization.
Needs of the customers:
The organization should produce the
products and services according to needs of
customers, if it is not fulfilled then it affects
the policy change.
Communication: It is necessary to Political change: If organization affects from

communicate each and every employee
about the policies, if it can’t be
communicated then it affects the
organization.
any political change such as a change in the
rate of government then it affects the policy
change(Meric, et. al., 2018).
Question 7
Identify two risks associated with poor policy planning and analyze the potential
impact of each one.
There are various methods that are recognized with the policy planning. It can be loss
prevention that limits the risks rather than eliminating. It is used to minimise the risk.
Separation is the risk control methods that consist of assets it ensures the catastrophic at
the area, the impact to the organization is limited to the assets of the area.

Assessment Task 2
1.
A list of internal and external factors, issues, events, directions or board executive
policies likely to trigger changes to Fountain Art’s policies
In an organization, there are two factors internal and external and that factors trigger the
policies. The internal factors are mission, leadership, and communication. If these factors
are not known to the management of the organization and their employees then that will
affects the policies of organizations. External factors are the competition, increase in the
number of customers.
A summary of their likely implications and impacts
The factors are divided into two parts that are internal and external. If internal factors do
not implement properly then the management will effect internally and if the external factors
affect then it affects the external people of organizations. It affects the political and social
system. If the fountain art does not implement the internal factors then it creates the impact
on the employees of organization and that leads to the dissatisfaction. If external factors
are not properly framed then the company will go to lose and does not achieve the
target(Yang, et. al., 2018).
A critical analysis of the requirements for new or revised policies
It can be recognized that the policies are necessary at the workplace as it reinforced and
clarify the standards of the employees. Through this employees can manage the staff in an
effective way. It is necessary to review the policies and that can be reviewed in between 1-
3 years. It is also essential to review the standards and procedures that allow the time for
revision and approvals.
A list of recommended priorities
There should be a shift from leadership Hierarchies to the peer networks which states that
an organization the hierarchy of leadership can communicate with the peer members so
that they can easily achieve the objective. The other priority is that to build the career path
and learning culture in fountain Art that helps the employees to develop themselves in that

culture. There should be strategic talent acquisition strategies that describe the methods
and approaches for the culture.
2.
The dates and names of students or stakeholders you consulted with
In this, the policy can be consulted with the different stakeholders in which they make the
discussion of the plans and polices that are implemented by the organization. After
providing the policies they are also required to provide the feedback. These policies can be
affected by the meetings, workshops etc.
The iterative and consultative processes you used
In this, the stakeholder can be an employee and for this, the time can be set and they
consult the policies with the manager of organization the time can be given of 1 month that
is 25 June to 25 July in which they discuss the necessary plans and policies that helps
them to attain the goals and targets.

Assessment Task 3
PART A: Plan a policy development process
1. Identify and analyse the risk of three issues likely to affect policy development.
Issues Likelihood Consequences Risk
Mission There would be
improbable in which
risk will occur rarely.
In this situation, the
consequences are
acceptable
There is little risk
Risk management In this, there is a
possible risk.
The consequences
are undesirable
that leads to
serious
impacts(Casola, et.
al., 2018).
There is a high
level of risk.
Communication skills In this situation also
there is a possible risk.
In this they are
intolerable
More risk.
2.
Policy requirements
What needs to be done?
In the policy development plan, it is necessary to define and determine the issue or plan
that necessities the development of policy. A person is to be appointed to coordinate the
development process of policy. There should be establishment of polices also.
What should be consulted?
There are certain activities that have to be discussed. A discussion paper has to be
circulated to stakeholders that include the telephone stakeholders in which notices are to
be sent to remind them about the paper. It is necessary for the stakeholders to give
feedback to organizations. It can be affected by the open meetings, workshops etc.
What should be done to manage fallout from dissenting stakeholders?

To manage this, it is necessary for the organization to avoid conflict between the
management. This helps the managers to uncover the flaws in thinking and through this
there will be a strong relationship in the organization.

PART B: Gather and analyses information to develop a policy
1.
Stakeholders
Name
Legal
requirements
associated with
policy
development
Ethical
requirements
associated with
policy
development
Practical
requirements
associated with
policy
development
Employees It is necessary for
the employees to
know the laws and
regulations of the
organization.
They should work
while keeping in
mind of ethics and
work in fair and
reliable manner.
The employees
should understand
all the practical
aspect in developing
the plans of
organization.
Suppliers The supplier is those
who supply the
services and goods.
They are bound by
the law of goods and
services which has
to be supplied.
The suppliers should
do not do unfair
practice in
organization. He has
to understand all the
ethics and
issues(Carnall, 2018).
Hey has to consider
the different
strategies and
supply chain
management for the
effective running.
Customers Customers should
know all the plans
and police of the
organization, as if
they affected then
they have right
against them.
The customers
should purchase the
products in a fair
manner. They should
understand the role
of ethics in an
organization.
They should have
the skill and
knowledge of the
policy. They are
aware of the new
plans and policies.

2.
Must be considered
There are different requirements of policies and that can be in legal, ethics, practical. It is
necessary for the stakeholder to recognize the legal policy as it helps them in protecting
from unfair trade practices. With the help of policies, they can easily identify and determine
the issues.
Should or could be considered
Policy should be considered as it helps in achieving the targets and goals. Policy is the
deliberate principles to guide the decisions and also to achieve the conclusions. As they
can understand the policy of fountain arts, they can easily attain the accomplishment.
Are unrelated, insignificant or unnecessary
Policies are not unrelated or insignificant, it be should be related with the fountain arts, in
relation to their department, their goal, and objectives.

Assessment Task 4
1.
a. Develop three policy options and include those that must or at least should be
considered.
In fountain Art, it is necessary to implement the different policies. They frame the policies
such as incentive policy, health, and safety policy, worker’s compensation policy.
Incentives
b. Develop five assessment criteria to evaluate the options and comply with
directives in Fountain Art’s policy criteria document.
Different criteria are there in assessing the policy. They have to analyses the cost criteria
and that is necessary for the organization. If they have better cost and investment then
fountain Art can easily evaluate the options and develop their alternatives. There should be
economic criteria that imply the borrowing cost, direct and monetary costs. Fountain Art
implies the technical criteria that can be judged by the proposals of policy. Political criteria
help to analyses the policy analysis of the organization. They can evaluate the
administrative criteria in which different issues are to solved such as authority capacity,
support etc.
2.
a. Decide which policy you prefer and write a recommendation based on your
selection criteria. Make sure you promote the benefits and include a request for
approval to draft your policy.
In organization, it is necessary to follow the policies as the policies provide the guidance to
the employees so that they can work in a regular manner. It can be decided that they
should adopt the incentive policy. In this type of policy, the employees receive the incentive
and that contributes towards the meeting of the objectives and goals. The employees get
benefits such as rewards and awards, they get promoted in the fountain Art. This policy can
be given to those employees who can perform their task in proper and reliable manner.
They coordinate with each and every activity of the organization that leads to the
performance and on that basis the incentive is given to them. It can be recommended that

this policy should be reviewed at regular time period so that employees can also review
their work on the regular basis.
The fountain art also has to adopt the policy of health and safety in which they have
provides the facilities at the work place. For example, in case of fountain Art if the
employee gets injured or affected by the ponds, gardens while at the time of establishment
then the organization provide them facilities and make in such way that will not affects the
employees or managers(Ngowi, et. al., 2018).
Benefits:
If policies are implemented then that helps the staff department and managing department
to take the decisions easily. The policies also provide the instructions in relation to the
tasks that can be performed. The policies also help to create the confidence and also
decrease the biasness in the process of decision making. With the help of policies the
management can initiate the activities and actions that take the responsibility in relation to
the management. It also increases the accountability of the members of fountain art.

Approval letter
Stakeholders
Fountain Art Company
B-48, Rally road
Australia
Date: 23 June 2018
It is my pleasure to request you to approve the policies in relation to the organization. If
policies can be approved by you, then the organization can take more steps to improve
these policies and also they can create other policies for the effective functioning of the
policies.
Best regards
Fountain Art Company.

b. Recommend one risk control method for each of the factors likely to affect the
implementation process and comply with fountain Art’s written correspondence
procedure and code of conduct.
Factors likely to affect the
implementation process
Risk control methods
Lack of staff training If there is lack of training then there will be a
risk in the performance and the employees
can’t perform better activities. For this they
have to provide regular training at a regular
period.
Customer/client complaints In this, the fountain art has to appoint the
committee who can solve the problems of
the customer and also control the hazards
and risks(Gcanga, et. al., 2018).

Assessment Task 5
1.
Risk management processes to ensure progress against the timeframe
Component
1. Statement
They want to expand their business by developing their policies and plans.
2. Principles, values, and philosophies.
The Fountain Art provides the respect for diversity that helps them to expand
their business. They have to understand the ethics so that they can work in an
effective manner.
3. Objectives
The fountain art provides the safe and working environment so that each and
every employee can work in an effective manner.
4 Strategies
They have to follow the time management strategies so that they can achieve
goal in specific time period.
5. Actions
They have to take the action in relation to the different department so that
they can understand their own roles and responsibilities.
6. Outcome
By following these objectives, the management can leads to the effective
goals and targets.
7. Performance indicators
It is the measurable value that evaluates the effectiveness of the company
and that helps to achieve the objective of business.
8. Implementation plan
This plan is based on the goals of Fountain Art. It is the document that defines
the strategy of implementation and outlines the assumptions, resources their
roles and responsibilities(Waniganayake, et. al., 2018).
9. Risk management processes

It is the method of determining, monitoring, managing the risks in order to
minimize the negative impact.
10. A review program
It is the systematic, objective and impartial and that can be evaluated and
monitored the activities of fountain Art. It also enhances the quality of their
business such as in the infrastructure of ponds, mountains etc.

2.
Using Fountain Art’s communication procedure as a guide, prepare an email.
To: XYZ company
From: Fountain Art
Date: 23 June 2018
Subject: Promote the policy in organization.
It is to informed that the fountain art want to expand and diversify their business and for this
they use the process of communication that helps them to convey their problems and ideas
to the manager. They also want to invite to shareholder and want to make agreement with
them so that they can easily frames the policies. It should be recommended that the
stakeholder should confirm the agreement with the fountain art so that they can easily
understand the policies and procedures.
There are different departments in the fountain Art and they are responsible for their own
process iof implementation. For example, Administration department is responsible for the
word processing, filing and mailing and alos to mange the resources, if these are proplerly
followed then the implementation process can be carried out in effective manner. The
accounts department is responsible to take the payments from the other departments if
they succeed in their task then they can easily carry out the process of implementation.
Manufacturing department is responsible for the production in organization It also ensures
that the production is according to the quality and quantity of the clients. The service
department is responsible for the activity of sales and also its design, maintenance,
installation of the products that are affected.
These all activities are to performed in an effective manner and the organization should
implement these policies in a better manner to accomplish the objectives.
With regards
Thanking you.

References
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