Development of iCrop Application - Project Management Assignment-2

This report discusses the development of iCrop Application, an online cash platform for managing, selling and buying of warehoused grains. It includes the team structure, aims and objectives, communication plan, and team rules. The report emphasizes the importance of effective communication and a planned approach for successful project management.

Development of i-
Crop Application
PROJECT MANAGEMENT ASSIGNMENT-2
STUDENT ID- Please Insert

Introduction
The Globex Corporation was founded in the year 2013 after the merging of two large regional businesses.
Globex works for providing quality agricultural solutions to the clients. Globex has undertaken a project of
development of a new online cash platform that is known as i-Crop. Globex has given the responsibility of
development of the application to Virtucon as Globex had been a long standing client of Virtucon. The aim of
the project is to develop an application with an easy interface. An easy interference of the application will
make it easier for the growers to operate the app via smart phone or the web browsers.
Virtucon will be developing the project in house and will be implementing it as inexpensively as possible. The
following sections of the document provide the details of the project team, their communication plan along
with the aims and objectives of the project.

Part One
S. No Team Member Contact
Number
Email Role
1 A (Please Insert the Name) Please
Insert
Please Insert Project
Manager,
System
Administrator
2 B (Please Insert the Name) Please
Insert
Please Insert Interface
Designer and
coder
3 C (Please Insert the Name) Please
Insert
Please Insert Coder
4 D (Please Insert the Name) Please
Insert
Please Insert Database
Manager
1. PROJECT OVERVIEW –
The project is based on developing an online cash marketplace platform. The project will not replace any
existing system but will develop a new system. The Globex has made it clear that the application that is to be
developed will be on a mobile enabled platform so that the sellers of the grains can have an easy access to the
domestic along with the export opportunities. The application will enable the seller to set a price for their
crops and the buyers will bid on the set crops. The bid that will be preferable to the seller will be selected and
the payment will be made according to the preferences of the seller. The description and the identified
objectives of the project are discussed in the following section.
2. PROJECT DESCRIPTION & OBJECTIVES –
Development of i-Crop application is a project that will enable an easy way of managing, selling and buying of
the warehoused grains. I-Crop application will be a value added service for the clients of Globex who will grow
and purchase the grains. The application will provide one of the most convenient ways of buying and selling of
the warehoused grains as the buyer and the seller could communicate directly. The I –Crop application will
incorporate solutions to unstable internet connectivity so that the transaction issues can be addressed as they
occur. There are certain other features of i-Crop application including printing option, each access from web
browser and the application and so on. The objectives of the project are as follows-
 The application will be available free of cost for the clients of Globex
 The application with incorporate an easy user interface
 The payment for the grains will be made according to the decision of the seller
 The system will enable easier recovery post any network issue or coverage issue
 The project will be delivered on time and will be implemented in an inexpensive manner as possible.
3. TEAM CHARTER –
The table below gives an idea of the knowledge and skills that are possessed by the
team members-
Team Members Role Skills and Knowledge Inventory
A Project Manager,
System
Administrator
Possess knowledge of managing and leading the
project along with the requirements gathering.

B Interface
Designer and
coder
Possess knowledge and skills about interface
designing and coding
C Coder Knowledge about Java programming language
D Database
Manager
Knowledge about management and linking of the
database.
4. Team Communications
A Communication plan is developed in order to ensure that the team members are engaged in an effective
communication among themselves. This will ensure easier sharing of the project progress and the necessary
updates.
Communication
Type
Frequency Location emails and Document
Storage location
Face to face
meeting
Weekly Project site Documents will be
shared via email and will
be stored in Google drive
Group Meeting Bi-Weekly Project site Documents will be stored
in Google drive
Face to face
meeting (Globex
with team)
Monthly Project site Document will be saved
and shared via goggle
drive
Face to face
meeting
(Virtucon with
team)
Monthly Project site Document will be saved
and shared via goggle
drive
5. Team Rules & Expectations
Prior to the execution of the project, it is essential to set proper team rules and identify the expectations of the
team. The team rules that will be followed during the implementation of the project are as follows-
 A state of honesty and integrity will be maintained among the team members (Kerzner & Kerzner,
2017)
 The team will ensure that the project is completed within a scheduled time
 The team members will follow the PMI code of ethics and professional conduct
 The team will ensure that the project does not incorporate any standing delays.
 The team will work according to the project plan (Marchewka, 2014).
The expectations from the project team are as follows (Harrison & Lock, 2017)-
 The team will be able to complete the tasks allocated within a set deadline
 The project team will ensure that the project requirements are gathered in an appropriate manner.
 The project team will enable an easier management of the project resources (Kissi, Dainty & Tuuli,
2013).
 Finally, it is expected that the project team will be able to deliver the task in the most inexpensive
manner as possible.
Team values
When the team values are put in place, it helps in easier management of a project. The team value is a
characteristic that helps in segregating the right from wrong (Haughey, 2013). The team members will follow
the team rules and will always act according to the set rules to meet the expectations. Following a set team
value helps in easier decision making that in turn drives the project towards success. An efficient project
management team should follow a planned approach of implementation a project which will eventually

reduce the chances of conflict in a project team. The team values for this project management team are as
follows (Burke, 2013)-
 The project team will ensure that the tasks are executed according to the project plan
 The team will not involve in any conflict (Leach, 2014)
 The team will ensure that the project is delivered within the set deadline
 The team will follow the PMI code of ethics and professional conduct (Beringer, Jonas & Kock,
2013)
Code of ethics
The code of ethics ensures that the project team will be fair and responsible towards their work. A project or a
project team needs to follow the code of ethics to implement a project in an ethical manner. The code of
ethics associated with this particular team is as follows (Phillips, 2013)-
 The team members will maintain integrity in their work (Bredillet, 2014)
 The members will be responsible for completion of the project works in a scheduled time
 The team members will follow the professional code of conduct (Heagney, 2016)
Please Insert
Signature Date

Part Two:
1. Learning Cycles
Role Date/Time&
Attendees
A (Project Manager) Please
Insert
A,B,C,D,
Globex,
Virtucon
A meeting has been held to discuss the
project requirements and the specifications
Outcome of the meeting: It is decided that the requirements of the project will be
identified in the initiation phase of the project
Meeting 2
Role Date/Time&
Attendees
C (Coder) Please Insert
A,B,C,D,
Globex,
Virtucon
The meeting was held to discuss the
system requirements of the application
that is to be developed.
Outcome of the meeting: A prototype of the application will be delivered prior to the
coding of entire system for approval by Globex
Meeting 3
Role Date/Time&
Attendees
A (Project Manager) Please Insert
A,B,C,DThe subject of the meeting was to
discuss the project progress
Outcome of the meeting: The Communication plan that is prepared will be used for
communicating any issue arising in the project
2. Team Learning Record
What we know
(Facts)
What we think we know
(Assumptions)
What we don’t know
(Questions to be Answered)
The objective of the i-Crop
application
The estimated project cost Are the resources required
readily available?

Learning Cycle1
Problem analysis
Plans of operation (work plan for software)
Coding according to the software requirement
Determine need for changes
The requirement
specification of Globex
The user acceptance criteria Will the project be
implemented in the set
schedule?
The project management
plan to be followed
The acceptance criteria of
the project
Will there be any need for
training?
Te estimated schedule of the
project
The resource requirement If yes, what will be the
training process?
Learning Cycles

Learning Cycle2
Reviewing the project progress
Plan for time and cost Management in the project
Debugging the final code for bug fixing
Check out the bidding systems.

Part Three
Communication Plan –
In order to ensure an easier and effective information flow within the team, it is essential to develop a
communication plan (Zulch, 2014). The communication plan that is developed will be followed by the project
management team for ensuring effective communication among the team. The communication plan that has
been developed in illustrated in the following table (Bratton & Gold, 2017)-
Stakeholder
name
Information
to be shared
Frequency of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism for
communication
Hardcopy, pdf,
ppt, word,
email, etc.
Who What When Where Why How
Virtucon The
deliverables
of the project
Monthly Project Site To share the
details about the
deliverables of a
project
Face to Face
Meetings and
emails.
Globex The
requirement
specification
of the project
Once (during
project
initiation)
Project Site To share the
details about the
requirements of
the project
(Perkins, 2014)
Face to Face
Meetings and
emails.
Project
Manager
The Project
Progress
Weekly Project Site The share the
project progress
Conference,
Face to Face
Meetings.
Resource
Manager
Reporting
the status of
resource
allocation
Bi-Weekly Project Site To share the
details about the
availability of the
project
resources
(Beringer, Jonas
& Kock, 2013)
Conference and
Face to Face
Meetings.
The above table represents the communication plan that will be used by the team members to communicate
the status of the project along with the project progress. Communication plan will therefore ensure an
improved communication among the team members.

Part Four:
Reflection –
This project had been a good opportunity for me to learn the different aspects of managing a project. Project
management is a complex task and the project manager is responsible for managing and implementation of a
project successfully. The project manager has a leading role to play in management of a project as the project
manager has the responsibility of developing a project plan. I have understood the importance of different
tools and techniques that are used in project management. Scheduling is an important aspect of project
management as it ensures the delivery of the project within a scheduled time. While working on the project, I
have understood the importance of communication in project management. Therefore a communication plan
is developed which will ensure effective communication flow among the team members.
Conclusion:
The report gives an overview of the development strategy and team works which will be followed while
development of the i-Crop Application. This application will be developed in order to ensure easier
management of the warehoused grains. The application will help the buyers and the seller to easily
communicate about a particular transaction thus increasing the efficiency in the process of management of the
warehoused grains. The report gives an overview of the team structure along with the detailed responsibility
of each team members. The report identifies the aims and the objectives of the project and formulates a
communication plan for easier project implementation. Effective communication among the team members
are essential to ensure and easy communication flow among the project team. If followed a planned
approach, it is possible to deliver the project within a scheduled time.

REFERENCES
Beringer, C., Jonas, D., & Kock, A. (2013). Behavior of internal stakeholders in project
portfolio management and its impact on success. International Journal of Project
Management, 31(6), 830-846.
Bratton, J., & Gold, J. (2017). Human resource management: theory and practice. Palgrave.
Bredillet, C. (2014). Ethics in project management: some Aristotelian insights. International
Journal of Managing Projects in Business, 7(4), 548-565.
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Haughey, D. (2013). The role of the project manager. Project Smart UK. Retrieved online, 4.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kissi, J., Dainty, A., & Tuuli, M. (2013). Examining the role of transformational leadership of
portfolio managers in project performance. International Journal of project
management, 31(4), 485-497.
Leach, L. P. (2014). Critical chain project management. Artech House.
Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.
Perkins, D. (2014). Conceptualizing defensive silence in project-manager-to-project-sponsor
communication. Leadership & Organization Development Journal, 35(1), 2-19.
Phillips, J. (2013). PMP, Project Management Professional (Certification Study Guides).
McGraw-Hill Osborne Media.
Zulch, B. G. (2014). Communication: The foundation of project management. Procedia
Technology, 16, 1000-1009.