This essay aims to discuss the experiences and knowledge gained by doing the cottage renovation project. Project management helps in the planning and executing the project and organize the roles of the members of the team to attain accelerated results.
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Running Head: DISCUSSION ABOUT PROJECT MANAGEMENT PROJECT DISCUSSION ABOUT PROJECT MANAGEMENT PROJECT Name of the student: Name of the University: Author Note:
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1DISCUSSION ABOUT PROJECT MANAGEMENT REPORT Introduction This essay aims to discuss the experiences and knowledge gained by doing the cottage renovation project. Project management helps in the planning and executing the project and organize the roles of the members of the team to attain accelerated results. This essay uses different types of theories for the implementation of the project. The effective methods that were used are WBS, RACI Chart, AoN, Gantt chart, budget estimation and many more. This project helped me gain a lot of knowledge regarding project management and different tools used to effectively implement the project. Project management theory Project management theory helped me to understand the underlying principles of managing a project. Project management theory was helpful while estimating and minimizing the costs and quality control of the project. Firstly, the Work breakdown structure (WBS) was used to breakdown the events to distribute them efficiently. As per the idea of project management theory the decomposition of work helped in the efficient implementation of the project. The different processes of initiation, planning, execution of the outline, control on the budget and resources and the closing of the project were used in this project. Planning of the process were done by the team jointly and the execution and the control were divided among the team members. From contacting the contractor and working according to the timeline of the project are explained in the theory of execution. The theory of controlling was used to control the overall changes in the project. How the theory was used All the methods and tools used to analyse the situations were very effective however, WBS, RACI, resource overload and risk management were the most effective ones. WBS or Work breakdown structure helped in the breakdown of the whole project into smaller
2DISCUSSION ABOUT PROJECT MANAGEMENT REPORT convenient tasks or components. This provided a roadmap to better execution of the project. The main categories were broken down into sub categories which made the project easily manageable. Moreover, this was a small project so the number of levels were less compared to a large project. The different units made by this process were shutters, floors and purchase supplies, windows, walls and porch. WBS helped me as the project manager, to organize the requirements effectively. RACI chart helped in the distribution of tasks and roles of the stakeholders and each member of the team with respect to four factors which are responsible, accountable, consulted and informed. The roles of each member were distributed using this chart. This RACI chart ensured the proper distribution of roles and responsibilities of each members associated with the project. Every activity and the progress of the project were informed to the stakeholders as they are important members. The cottage renovation project had only four workers with few tasks and this made the creation of RACI chart relatively easy. Though the project had fewer tasks, RACI chart ensured that every task was completed on time and the human resources available were used efficiently. All the interior works were assigned to the contractor and the manager made sure that the work flow is even and properly done. AoN (Activity on node) diagram is also a useful method that show the proper structure of activities and the sequence they should be implemented. This diagram consists of boxes and arrows that provides clear understanding of the structure of the project. This simplified diagram is very helpful to understand the process even if a person has no knowledge of project management.Risk management is very important for the successful completion of the project. If a detected risk becomes true then that may hamper the project or might result in failure of the project. Risks were detected and managed properly in this project as the budget was very low for this project with limited time. The major risk detected was the injury of the workers which would increase the overall budget and the time span. Budget estimation is one very important factors for any project. It helps in the estimation of costs for each task. The
3DISCUSSION ABOUT PROJECT MANAGEMENT REPORT change management theory was useful to manage the changes in the course of the project completion. The main changes were the repair of the windows and interiors as they were highly damaged but it did not have any impact on the deadline as these changes were managed properly. My roles in this project I was assigned the role of manager for this project and the interaction with the workers and the contractor helped me build my self-confidence and personality. Progress reporting was done by me for this project which ensured the completion of certain tasks according to the timeline of the project. The cottage industry was a small project but had a small timeline which indicates that the proper monitoring of the progress were important. Every team member were informed about the progress and the task was assigned to me which made me more responsible for the completion of the project. As the manager of the project it was my job to make the budget estimation. A bottom-up approach of estimation method is used and the budget was controlled properly as there were no extra funds. My job was to ensure that there is no wastage of funds in any level for the project. My primary role in this whole project was of the manager with many responsibilities from structuring the project into sub units to the estimation of cost and to controlling the budget. I was present at the cottage location during the completion of the project. Though this is a small project but required a lot of effort by every individual associated with the project as the man power and the fund resources were limited. As the manager, I assured there were no conflicts amongst the workforce. My experiences This was a small project so everything was almost manageable but, I will take care of everything that I have learned from this project to implement in large projects. Managing the
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4DISCUSSION ABOUT PROJECT MANAGEMENT REPORT resources is a huge task as the risks are greater in case of a large scale project. The creation of WBS, RACI Chart will also become complex if the project is large. It is important to have some backup funds in case of any emergency. Progress reporting taught me to convince the workforce to complete the task within the scheduled timeline. Interacting with the contractors helped me build my communication skills better. My managing skills also got tested and got enhanced through this project. Conclusion In conclusion, it was a great experience for me and I gained a lot of knowledge in this process. These skills will help me in future while doing some large scale project. On that, the theory part helped me to understand the idea of project management in details and helped me gain project management skills. This was a small project but with great importance and responsibilities.
5DISCUSSION ABOUT PROJECT MANAGEMENT REPORT Bibliography Cleden, D. (2017).Managing project uncertainty. Routledge. Matchware. (2019). Mind Mapping Software | MindView.Matchware. Project Smart. (2019). How to Do RACI Charting and Analysis: A Practical Guide.Project Smart. Singh, R., & Lano, K. (2014). Literature Survey of previous research work in Models and Methodologies in Project Management.Editorial Preface,5(9). Turner, R. (2016).Gower handbook of project management. Routledge. Kerzner, H., & Kerzner, H. R. (2017).Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Heagney, J. (2016).Fundamentals of project management. Amacom. Walker, A. (2015).Project management in construction. John Wiley & Sons.