Effective Communication and Time Management

This solved assignment explores the crucial concepts of effective communication and time management. It delves into various types of communication, such as verbal (written and oral) and nonverbal (facial expressions, eye contact, body language). The document also outlines practical time management strategies including goal setting, task prioritization, delegation, regular breaks, and time logging. Understanding these principles is essential for personal and professional growth.

Personal
and
Professional Development

TABLE OF CONTENT

INTRODUCTION
In this report, learners are enable to analyse and develop the level of personal and
professional capabilities in accordance to boosts career development for future. It also has the
objectives to grow and enhance the beginner's potential to organise, control and execute the ways
to upgrade and make better performance by its own in the developing of the work for the career
development (Moon, 2013). It is also very important to make sure to continue to work safely,
legally and effectively. Personal and professional development is also known as continuous
professional development. It is a formal means by which a person set its targets and also make
strategies and outcomes of learning. For attaining the goals, plan should be clearly defined within
the time frame.
TASK1
1.1 Ways to learn
An individual can learn via research that can be in the form of work or as a part of
assignments and projects given either by the colleges or universities (Nicholls, 2014). Self-
managed learning is considered as useful technique which is helpful for individuals in improving
their skills and knowledge regarding their work. As there are different types of learning style
which can be used by anyone in targeting their goals in specific period of time. They can even
learn by various other techniques by examining are as follows: Conferences and Seminars – an individual can acquire information via conferences and
seminars, these are the productive techniques, as this gives an individual the opportunity
to introduce their knowledge about anything to the other person who is always eager to
learn new things. In addition, the conferences assist people in creating their presentation
skills and become more confident in public speaking. Social networks – there are various social networking sites like Facebook, Twitter,
Instagram and many other. At the same time logging into these sites people chats with
their friends and learning new things (Reeves, and D.B., 2012). If an individual, shares
information and knowledge. People can also learn how the owners of the social media
became so successful for example Mark Zuckerberg.
 Internet – it is very famous for satisfying people with various services. It also helps in
completing the tasks easily and conveniently. One can get information on any topic

around the world. Though self-managed learning, people like me can access experience
on various topics. While using internet facilities, manager has to conduct proper training
session for employees through which it will easy for them to provide high quality of
services to their customers.
1.2 Ways to encourage lifelong learning personally and professionally
Learning continuously is known as lifelong learning that provides content related to
personal and professionally (Russell and Korthagen, 2013). SWOT analysis can support a
persona to make a self-assessment to identify personal strength and weakness, as well as they can
identify opportunities and threats regarding to his future. My S- Strengths are: sound
communication skill, approachable in nature, good learning skills, dedication etc. W-
Weaknesses is sometimes I panic a lot in difficult situations and I feel anxiety. My O-
Opportunities is to continue my masters. My T- Threats are recessions. SWOT: This analysis can help to me what are my weakness on which I have to make my
focus to improve them. Analysing strength can help me to use these strengths in a better
way which can help to me to attain my goals easily.
 Learning via own reflection: this helps in analyse the suggestions, decisions, self-
understandings, other conduct that a person is voluntarily agreeing to take in an
appropriate manner. This can assist me by bridging the gap between my professional
development and my practical experiences (Thiry and et. al., 2011). To develop in
specific level of which one can relate it’s by planning and implementing my learning by
accepting suggestion.
There are several methods which encourage individual towards achieving their goals such
as they have to look upon on their skills and knowledge which is required to be improve on
continuous basis. Further, supervisor is also responsible for conduct training for those employees
who are not executing task in proper manner. Along with this, there are different learning styles
such as activist, reflector, theorist and pragmatist which help to individual to improve their skills
and learning styles.
1.3 benefits of learn from employees and by company
Learning is all about an individual initiating the actions in managing the learnings, there
are various advantages of observation by an employee which is working in the same company.

Likewise I being a student, studying masters and learning new things from the university and
applying the skills in the company in which I'll be occupied. Team work skills – a person can learn working in team in their schools and in college, this
knowledge can apply in the company. Presentation skills – an individual can learn to make presentations on power point using
projectors by providing a possibility to express the skills of what one has learned from
that specific topic and also the confidence level will increase while speaking in front of
every one (Gamrat, 2014). Through this, it is beneficial for an individual and to the
organisation when given any task related to present a presentation to the manager or to
the director which are relevant to similar organisation or another.
 Communication skills – Learning also helps a person to improve communication skills
and also written knowledge which is a very important skill for an organisational
objective. Though self-managing learning, helps an individual to become independent
and also to create a team effort by working in teams to enhance the development of the
organisation.
It is also beneficial to the organisation in many ways like decision making ability, being more
ethical, problem-solving skills and being more flexible (Visser, 2014). An individual can attain
all these through learning by concentrating to the organisation goals.
TASK 2
2.1 Assessing ability and features against organisational objectives
Many companies tries to ensure own targets are attained and these need to be SMART, it
can be done by evaluating features & expectation the company wants from the employees being
contracted for attaining the objectives (OpferPedder, 2011). They wants the employees who have
great potential like leadership skills, time management, communication skills, writing skills and
team player these skills contribute to the company. Personal skills: My writing skills, speaking in
public, listening skills, detailed study on any topic these are some of my personal skills that can
be used in meeting the goals of the organisation. These skills can be transferred to the other staff
members by working together in accompany new ideas to the company.

2.2 Evaluating needs and activities for development to meet the requirement
In any company, the set of skills that are required in every employee in the organisation
is to have the time management skills, leadership quality and should have knowledge working in
computers that is IT knowledge, that are help full for my work, some weak points I have on
which I have to learn. By this process I can obtain more things which can help in official work.
Preparation at work place setting a goal and accomplish that in pre decided time line (Zepeda,
2012). I am facing many difficulties while interacting with people, for which I do class
presentation.
My Strategy: I look, read and interpret more and more books, and many famous
newspapers to increase self-awareness which can assist personal interacting attributes that
needed in company. To improve my strategical preparation by reading Harvard Business Review
to know another companies how creates the performance. To know what kind of development
may in becoming time analysing surrounding of business which is covered by PEST factors.
While working in organisation firstly it is essential for me to improve my communication
skills so that I can convey important message to other co-workers also. It will also help me to
make strategies to improve my existing performance. Moreover, I have to improve my leadership
skills also so that I can encourage others in achieving their goals. Apart from this, I have to look
upon my weaknesses which can become threats for me in future. While analysing this, it will be
beneficial for me to work upon on current needs to meet future requirements.
2.3 Assessment of opportunities for development to meet the needs
To identify the change chance to attain the present needs and upcoming essentials are
given in this points:
 Present essentials – At the moment I am still pursuing my graduation in international
trade. My aim to accomplish each of assignment which I have before the month of May
by which my output be useful for college to register me for last academic year in
worldwide business.
1. Upcoming needs– My upcoming needs, favourable circumstances are opportunities that
an individual can has in self-development in the standards of observation and
occupational. Opportunities that I have in person is running the learning that is by
admitting the universities for last year program in international business (Hadar, Brody,

2013). After this I have decided that to learn specialization in marketing, as I have many
trainings in marketing after my degree for professional future needs.
While working in organisation, it is my responsibility also to identify opportunities which
will give me a chance to improve my skills as well as knowledge. On other side, by analysing
these needs, I can set my short as well as long term goals. For example, nowadays, there is a
huge use of technologies. So while using new technologies, this will help me to improve my
knowledge regarding mine goals and objectives.
2.4 Based on the needs make a PPDP
PDP is a structured foundation that can use to be conscious about the skills that one has,
to create a scheme that assists to know the directions in the future potential personally and
professionally, to identify and develop the skills, it focuses on the potential study, career and
personal development options and targets and it also develops a means of information (Lumpe,
2012). Following are the phases for PDP: Developing CV – this is starting phase to know in which I has progressed in a stated way
of my education which is having a huge need of development for my better future
opportunities. Short-term Goals – it focuses on that points on which have to be completed before the
month of May, this is the first process by which I can admit for the course. Long-term Goals – what do I will have to achieve in the coming 5 years. SWOT Analysis – it is a tool by which I can make a self-assessment to analyse self-
strength and weakness.
 Time Management - It is essential for me to develop a proper personal development plan
which can help to me to learn all needed skills in a particular time period.
Personal and Professional development plan
Target How? Resources/Support Target Date
To improve technical
skills
Borrowing
equipment’s regarding
to use new
technologies and
working upon on
these practices which
Online guidance and
instructions.
1 month

would improve my
work.
Communication skills Attending seminars,
conferences and
asking about my
doubts in front of
public so that it will
also help to reduce my
hesitation.
Guidance from
supervisors or
expertise while
attending different
classes.
1 month
Leadership qualities By working upon my
weaknesses which
give me opportunity
to reduce my
problems.
Higher authority and
senior team leaders
15 days
TASK 3
3.1 For implementing the development plan processes and activities required
It is important to have the personal and the professional skills in each and every person as
it may help them to grow and to do their work. And for having the personal and professional skill
they are required to attain the strategic goals. The manager of an organisation has responsibilities
and duties can perform properly by using these skills. It is the process that is been made to
facilitate the readers to take the responsibilities for their learning and development needs to attain
the organisational as well as personal and professional goals and objectives. It helps them to get
the personal and the professional skill by explaining the current skill and it can also be done by
making the plans and doing the executing the personal developments in that so is can be done in
a proper way. Both these skills, personal and professional assist the learner to be capable in the
business where there is high competition and to sustain as a skilled professional. It used to help
the person who had been just started and is trying to accept the important to have the basic skills
and they have to be do the required development they should have in them, need to perform its
duties and responsibilities efficiently and effectively (Felder, 2011). To develop the personal and

professional improvement plans, are the responsibilities of the manager and also to gain
knowledge and experiences so that they can handle with the changing business environment.
To execute my PPD plan I have to make new strategies and plans which will support to
implement properly. For example, I have to improve my communication skills so for this, I have
to take participate in those activities which are conducting by organisation and giving me chance
to improve this skill. This plan should be implemented in time period so that I can also achieve
my pre-determined targets.
3.2 Plans for personal development activities
There are various activities to carry out personal development plan: Learning from others: for developing and learning, I can learn while working and be
affected by gaining an experience from someone. For example – mentoring and coaching. Learning through research: proposition of some independent research that has been
discussed with the employees and this will be useful for the company. Self-managed learning: it includes using the personal development plan and to manage
the developmental learning. To manager time effectively, this method is used. Seminars: these are the certain events that are believed on a work-related topic. This is
the productive technique, as this gives a person a favourable condition to introduce their
knowledge about something to the other person who is always eager to learn new things. Conferences: these are usually held by professionals. They include present developments
that are fascinating to the attendees. Interviews: interviewing colleagues who want to be in the next level of management has
lots of advantages. One can adopt the visions for what kind of quality, skills and
qualifications they require for their designation.
 Internet: the internet provides many opportunities for the growth of the professional
development.
While setting out development activities, it is essential to make a planned also which aid
me to achieve my aims. I have to make list that which activity should be done on prior basis so
that I can start working upon that. These document should include all evidence which prove me
right that in have worked upon my skills to improve them. Further, I am recording my activities
through which I can analyse that where in doing mistake as well as make new strategy to
improve that.

3.3 Self-learning against aims to set in the development plan
There are several activities through which I have learned from the development plan
some of that are through Conferences, Seminars, Internet, learning from others, Learning through
research and also through Self-managed learning. By attending conferences, it has benefited me
in making networks, good conferences have opportunities for the attendees to form new relations
and strengthens the existing ones, it also helps in breaking out my comfort zones and to know
new strategies (Mashiach and Eizenberg, 2011). Through seminars, I have gained a lot of
knowledge and information about different subjects also my listening skills have improved.
Internet being the very important source of information though which I have gained knowledge,
building up new relations and promotions of the events through media advertising. Learning
from others like coaching and mentoring to gain the experience in many fields. Learning through
researches gives the practical knowledge and experience about the subject, this is one of the
major activities that I have learnt from the development plan. Lastly, self-managed learning
includes personal development plan and improves skills like self-confidence, initiative,
perseverance and also to know how the goals are attained and the key results using current work
issues.
While attending my goals with setting of development plan, I have attended so many
training sessions in order to develop my skills. Further, it also assists me to work on those plans
which need to be done on prior basis through which further goals can be target in easy manner.
Apart from this, I have work with team leaders so that I can motive myself as well as others to
completion task in time period.
3.4 Development based of evaluation and feedback
Personal development plans include the personal learning and personal development of
an individual. It relates to a goal setting of an individual related to education, self-development
of a person. It includes learning from others gaining knowledge from the others through
coaching, mentoring. It signifies learning through some researches acquiring knowledges
through different researches and self-managing learning for the personal development. Various
seminars and conferences are help to enlighten the knowledge of the people. These are the
certain platforms for gaining the knowledge and for the further development. Interviews are
conducted to identify someone's knowledge in deeper way. Briefing the knowledge of different
people helps in knowing the ability skills required for next level designation. Internet contains a

wide range of worldwide information which provides many opportunities for the development. It
helps in developing strengths and identifying the talents. This helps in increasing personal and
social relationship. There must be a practical knowledge learning also as practical knowledge is
considered as a fastest learning method. A one can learn through past successful experienced
person through gaining knowledge from them by listening their working experiences. Through a
detailing study from books, scholars, journals, research paper one can enhance their knowledge
and learning skills.
To achieve targets, I have to take regular feedback from my seniors also. While taking
regular feedback from them, it will assist me to find my weaknesses also where I need to work
upon that. Further, re-setting aims and objectives, if I am finding any difficulty in attaining my
goals, then I have to re-set them and taking help of my families. Apart from this, I have to
recognise my strength and weaknesses again if they are creating pitfalls for me.
TASK 4
4.1 Effective solutions for work-based problems
Problems are the uncomfortable level for the someone. When a problem arises people
starts feeling uncomfortable uneasy and mentally tensed. To overcome these issues, the solution
of overcoming to problems are identified. The solutions for work-based problems are: Determining the issues - This includes basically what the problem is and includes to be
clear about the problem. Identifying everyone interest - As sometimes the interest is ignored for the particular
solutions. This includes identifying everyone's interest and satisfying the everyone's
interest. List the possible outcomes - This step includes the findings for the interests of the people.
Separate the different outcomes and evaluate according to them. Analysis the options - Analysing the all the interest options and identifying suitable
options for the further solutions. Selecting an alternative option - Selecting an alternative best suitable solution. This
includes that it may collectively options for the satisfactory solutions. Document the agreements - After the suitable findings list done for the further purpose.
Writing down will imply detailing study of the solutions.

 Monitoring and follow up - Feedbacks channels must be built up to the implementation of
the solutions. This helps in monitoring and controlling of actual outcomes.
4.2 Communication styles Verbal communication - Verbal communication is sharing of information through verbal
process. It is a communication process done through sounds, words to express one's
feeling to other. There must be a healthy verbal communication in the organisation for
the effectively working so that employees can easily understand the spoken words. The
verbal communication includes a proper pitch tone, clear voice, proper gesture which
leads to an effective communication (Ifanti and Fotopoulou, 2011). Verbal
communication can be of written and oral communication. Written communication
includes communication through pen paper, email, texting. Oral communication is a face
to face communication or through telephones. It consists communication through
telephones, video, voice chat, video conferencing. Nonverbal communication - Nonverbal communication consists transfer of messages
other than the text or written. It is expressed through feelings. It is defined as a
communication without the words. The non-verbal communication mainly focuses on
facial expression, eye contact, touching, facial body, posture. It is basically a transaction
of thought through idea, physical gestures and facial expressions. The non-verbal
communication. Non-verbal communication contains a body message which consists
more effectiveness rather than the spoken language message. The non-verbal
communication includes facial expressions which includes raising of eyebrow, yawning,
rolling of eyes. Eye contact is considered as an essential vital element while doing the
non-verbal communication.
4.3 Effective time management strategies Setting up clear goals - This includes defining of a goal whether it is a for short term or
for long term (Chong, 2011). This indicates what we want to achieve clearly. Once the
goals are clearly defined the sequence of actions can be specified after that. Framing a do list - This implies framing a working list for the activities to be performed.
Thus it will lead to a proper planning for the work saves the time for thinking of an
activity. It will help in productivity and leads to a proper mind set.

 Delegation - Delegation is the process of transferring the work. All the task a single
person cannot be able to perform transferring of work into different peoples leads to
increase in productivity and leads a time consuming. A regular break - Breaks lead to freshen up of minds and decreases the burden of the
work. A small break interval fresh-up the mind and helps in focusing more on work. This
leads to increase in productivity and increase enthusiasm for working.
 Time log - Time log is identifying the time occurring in performing a single activity. This
will help in proper distribution of time to the certain activities and work according to it.
CONCLUSION
Self-managed learning is a very difficult task to do, many people lean to be quite and
inactive in administering their own learning. To set the targets and the objectives and achieving
those is a very hard way to learn, as this being the basic requirement. To attain the goals it is very
important to make an action plan, supervising it, setting the date of completion and reviewing it
regularly. An individual also need to accept the opinions from the colleagues .An individual
needs to know the stages of the professional development plan for the intention of having a clear
and a specific goals to what they want to attain from the learning.