Design and apply document management and governance processes

This unit portfolio for Week 8 of PPMP20013 discusses the design and application of document management and governance processes. It covers key areas and processes of project, program and portfolio management practices for asset rich organisations. The readings include mandatory chapters from Smith, a case study from BCA Annual Report, and optional readings on governance of IT enabled projects. The portfolio also discusses the relevance of tools and techniques for investigating and describing project processes, and the critical analysis of management strategies and operational activities to ensure safety and quality. Effective teamwork and communication are also emphasized.

(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
Week 8: Design and apply document management and governance processes.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan, &
Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
1. Review using clear
terminology the
key areas and
processes of
project, program
and portfolio
management
practices as applies
to asset rich
organisations.
After going through the readings. I was able to understand the basic key areas
and processes of project, program and portfolio management practices as
applies to asset rich organisations. The summer training also helped me to apply
some of the learning outcomes in the practical field.
Boehm, B. and Turner,
R., 2005. Management
challenges to
implementing agile
processes in traditional
development
organizations. IEEE
software, 22(5), pp.30-
39.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
2. Discuss the
relevance of tools
and techniques for
investigating and
describing project
process related to
developing new
workings, facilities,
equipment, plant
BCA annual report provides many insights and idea of Governance of IT enabled
projects. It also helps to understand the utilization of various tools and
techniques to describe describing project process related to developing new
workings, facilities, equipment, plant and processes for justifying, designing,
developing, or maintaining existing facilities and equipment within the context
of their technological and asset lifecycle status.
Reiss, G., 2013. Project
management
demystified: Today's
tools and techniques.
Routledge.
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(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 lyas, Hassan, &
Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
and processes for
justifying,
designing,
developing, or
maintaining
existing facilities
and equipment
within the context
of their
technological and
asset lifecycle
status.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan, &
Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
3. Present and
interpret major
processes that are
based on sound
policy, information,
and research that
enable project
justification,
tenders, contracts,
and selection
criteria to occur in
an asset rich
organisation.
I was unable to understand the impact of sound policy on the specified units.
There are no illustration of the applications. Sound policy is a critical aspect that
enable project justification, tenders, contracts, and selection criteria to occur in
an asset rich organisation.
Kerzner, H. and
Kerzner, H.R.,
2017. Project
management: a
systems approach to
planning, scheduling,
and controlling. John
Wiley & Sons.
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(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan, &
Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
4. Critically analyse
management
strategies and
operational
activities from a
broad perspective
to ensure safety
and quality, to
avoid overruns or
rework, to manage
variations and
claims, and to make
decisions to
discontinue or
close projects.
The case study of BCA provides broad about the strategies and operational
activities from a broad perspective to ensure safety and quality, to avoid
overruns or rework, to manage variations and claims, and to make decisions to
discontinue or close projects.
Brunswicker, S. and
Vanhaverbeke, W.,
2015. Open innovation
in small and medium‐
sized enterprises
(SMEs): External
knowledge sourcing
strategies and internal
organizational
facilitators. Journal of
Small Business
Management, 53(4),
pp.1241-1263.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Optional Readings
 AS/NZS
8016:2013
Governance of IT
enabled projects.
 lyas, Hassan, &
5. Demonstrate an
effective,
professional level
of teamwork and
communication and
support
collaborative peer
group learning.
Teamwork is essential to complete any project in time and effectively. In
professional level, effective teamwork can be useful to support collaborative
peer group learning. Team works also encourage team members to engage in
team activities.
McConnell, D.,
2014. Implementing
computing supported
cooperative learning.
Routledge.
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(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Ilyas, (2013).
PMIS: boon or
bane?
 Kelly (2010).
Governance rules!
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
References
Boehm, B. and Turner, R., 2005. Management challenges to implementing agile processes in traditional development organizations. IEEE software, 22(5),
pp.30-39.
Brunswicker, S. and Vanhaverbeke, W., 2015. Open innovation in small and medium‐sized enterprises (SMEs): External knowledge sourcing strategies and
internal organizational facilitators. Journal of Small Business Management, 53(4), pp.1241-1263.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
McConnell, D., 2014. Implementing computing supported cooperative learning. Routledge.
Reiss, G., 2013. Project management demystified: Today's tools and techniques. Routledge.
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(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
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