Design and Apply Document Management and Governance Processes

This unit portfolio for Week 8 of PPMP20013 discusses the importance of document management and project governance in asset-rich organizations. It reviews key areas and processes of project, program, and portfolio management practices. The portfolio includes mandatory readings, case studies, and supporting documentation.

(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
Week 8: Design and apply document management and governance processes.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
1. Review using clear
terminology the
key areas and
processes of
project, program
and portfolio
management
practices as applies
to asset rich
organisations.
Document management includes proper documentation of the requirements
along with the functionality of the system of the project. Proper management of
the documentation will reduce the chances of the scope creep in the
development of the project (Volkov et al.,2015). Management of the
document can be done through the usage of different database tools. The
choosing of the database for managing the documents is dependent on the type
of the document and the project.
Langfield-Smith, K.,
Smith, D., Andon, P.,
Hilton, R., & Thorne, H.
(2017). Management
accounting: Information
for creating and
managing value.
McGraw-Hill Education
Australia.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
2. Discuss the
relevance of tools
and techniques for
investigating and
describing project
process related to
developing new
workings, facilities,
equipment, plant
and processes for
justifying,
designing,
The governance of the project includes the evaluation of the performance of the
project. The main objective of the governance of the project is that to check if
tall the modules of the project is working in the right manner. There are certain
processes for the governance of the project. Project governance also evaluates
the flow of information in the process. It ensures the accountability and the
ownership of the project along with asset ownership and service ownership.
Lamont, S. P., & Horton,
R. W. (2015). and liberal
Toryism. PhD thesis,
University of
Nottingham.
1 of 4

(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
developing, or
maintaining
existing facilities
and equipment
within the context
of their
technological and
asset lifecycle
status.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
3. Present and
interpret major
processes that are
based on sound
policy, information,
and research that
enable project
justification,
tenders, contracts,
and selection
criteria to occur in
an asset rich
organisation.
The management of document and the project governance are not same (Joslin
& Müller,2015). The governance of the project is an important stage for
managing the project in a proper way. On the other hand documentation of the
project is a part of the development of the project.
Lamont, S. P., & Horton,
R. W. (2015). and liberal
Toryism. PhD thesis,
University of
Nottingham.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
4. Critically analyse
management
strategies and
operational
activities from a
broad perspective
to ensure safety
and quality, to
avoid overruns or
The large assets owner should be interested in the management of the
documentation or the project governance (Volkov et al.,2015). These two will
help the asset owner to manager the resources or the assets in a proper way.
Apart from that the accountability of the assets can be measured from the
documents. Apart from that the governance of the assets will mitigate the
wastage of resources.
Tangri, K. (2018).
Planning and delivering
Brisbane Airport’s new
runway. Journal of
Airport
Management, 12(2), 169-
185.
2 of 4

(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
rework, to manage
variations and
claims, and to make
decisions to
discontinue or
close projects.
Mandatory Readings
 Smith Chapters
12, 13 & 14;
Case Study
 BCA Annual
Report pp44-51;
 BAC: EIS and MDP.
5. Demonstrate an
effective,
professional level
of teamwork and
communication and
support
collaborative peer
group learning.
It can be said from the above discussion that both the management of the
documents and the governance of the project is important for the better
management of the process. Both the processes are different however inter
related with each other (Ossai, 2017). Both the processes are important for the
management of the large assets as these two help to enhance the accountability
of the assets along with the better management. These also help to mitigate the
wastage of resources.
Tangri, K. (2018).
Planning and delivering
Brisbane Airport’s new
runway. Journal of
Airport
Management, 12(2), 169-
185.
References
Joslin, R., & Müller, R. (2015). Relationships between a project management methodology and project success in different project governance
contexts. International Journal of Project Management, 33(6), 1377-1392.
Ossai, C. I. (2017). Managing ageing assets mechanisms. Renewable and Sustainable Energy Reviews, 72, 269-280.
3 of 4

(Insert Student Name) / (Insert Student Number) - PPMP20013 Unit Portfolio for Week 8
Reason, J. (2016). Managing the risks of organizational accidents. Routledge.
Volkov, A., Chulkov, V., Chulkov, G., Kazaryan, R., & Kyzina, O. (2015). Qualities of documentation management chain (part 1). In Advanced Materials
Research (Vol. 1065, pp. 2401-2404). Trans Tech Publications.
4 of 4