Document Management Process

4 Pages699 Words183 Views

Added on 2019-10-31

Document Management Process

Added on 2019-10-31

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Document Management Process 1DOCUMENT MANAGEMENT PROCESSStudent’s nameProfessor’s nameUniversity nameStateDate

Document Management Process 2There are several crucial needs for the organization to have a good design and productionof documents. The document management process has numerous benefits aimed at improving the productivity. Among these needs, benefits include the need to increase collaborations and communications across a wide geographical location which can be facilitated through the internet. Another aspect is ensuring a reliable document version control where organizations need to maintain current information. Document processing helps to increase time-cost savings where the managers can access documents faster for the decision-making process. Documents should be easy to access from any place other than the office. Besides, technology helps to improve productivity by reducing document processes such as editing, tracking and sharing. Organizational standards that meet the organizational requirement are based on several principlesof documentation which include, factual, accurate, complete, current, organized and compliant tothe organization (Dancik 2004).Document validation process is a process carried out by an organization to ensure that thedocuments meet the standards required. These processes have an influence on the design, testing and manipulating the documents. The process begins by validation planning where the decision is made for purposes of validating the system. It is followed by gathering where the documents are reviewed and approved. What follows is the testing protocol which ensures all the system meets the requirements. The system release ensures the documents are released for end users andif changes need to be made, they should not unexpectedly influence the system. The document production involves various steps. These steps include determining the scope of the document to ascertain the process that should be followed. This process includes considering the audience for whom the document is addressing. What follows is writing the title and introduction that describes the process by providing the context of why it has to be

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