Document and Record Management: Benefits and Differences Analysis

This report examines the differences between Document Management and Record Management and how these systems benefit an organization's information management strategy. Document management focuses on the control and storage of documents, particularly in electronic formats, to ensure data security and accessibility. It allows for version control and facilitates the management of sensitive information. Record management, on the other hand, deals with the creation, maintenance, and disposal of records, ensuring that important information is preserved and efficiently managed throughout its lifecycle. It enhances organizational effectiveness and efficiency by streamlining processes and adhering to legal and regulatory requirements. The report emphasizes the importance of both systems in contributing to a business's success by providing the right information at the right time, thereby improving decision-making and operational efficiency. References to supporting literature are included.

Running head: DOCUMENT AND RECORD MANAGEMENT
DOCUMENT AND RECORD MANAGEMENT
Name of the Student:
Name of the University:
Author’s Note:

1DOCUMENT AND RECORD MANAGEMENT
Question:-
Explain the differences between Document Management and Records Management in terms of
the benefits they can provide to an organization's Information Management Strategy.
Answer:-
Document management is applied to accept, track, and store evidence and decrease
paper. Most are proficient in protecting data of the several versions made and reformed by
different handlers. In the circumstance of the management of digital evidence, such systems are
constructed on computer programs (Alshibly, Chiong and Bao 2016). On the other hand, records
management, identified as data and information management. Information is observed as a very
significant property for organizations.
Document safety is essential to many organizations. Document management delivers
enhanced control over essential documents. Access to information can be regulated at the folder
level for several individuals or groups. This process also managed data that are highly
perceptible and can be marked to permit computerized warnings (Borglund and Engvall 2014).
In contradictory, active record management progresses organizations' effectiveness and
efficiency as well as decreases the organization's functioning budget. Records Management
confirms that official records of significant historical, financial, and authorized value are
recognized and preserved. That unimportant evidence is rejected on time, allowing to recognized
strategies and acknowledged legislation.
Documents are the natural by-products of the actions of a business. Handling documents,
evidence, and understanding can give to business effectiveness and success for organizational
attractiveness (Mosweu, Bwalya and Mutshewa 2017). On the other hand, record management is

2DOCUMENT AND RECORD MANAGEMENT
answerable for the formation and maintenance of an organization to contract with records during
a company's development. These are contains everything from the record formation to its
removal.

3DOCUMENT AND RECORD MANAGEMENT
References:-
Alshibly, H., Chiong, R. and Bao, Y., 2016. Investigating the critical success factors for
implementing electronic document management systems in governments: evidence from Jordan.
Information Systems Management, 33(4), pp.287-301.
Borglund, E. and Engvall, T., 2014. Open data?: Data, information, document or record?.
Records Management Journal, 24(2), pp.163-180.
Mosweu, O., Bwalya, K.J. and Mutshewa, A., 2017. A probe into the factors for adoption and
usage of electronic document and records management systems in the Botswana context.
Information development, 33(1), pp.97-110.