E-learning and Management Module Deployment | G.T.N.K.Prarthana E-learning and Management Module deployment Professional Practice Assignment Report

E-learning and Management Module
Deployment
Professional Practice Assignment Report
by
G.T.N.K.Prarthana
(Register No: M19970608006)
Under the guidance of
Ms. Maduwanthi Uthpala
Department of Information Technology
Colombo International Nautical and Engineering College
Millennium Drive
IT Park, Malabe 10115
Sri Lanka.

E-learning and Management module deployment | G.T.N.K.Prarthana
Assignment Brief (RQF)
Higher National Diploma in Computing
Student Name/ID Number: G.T.Nilushka Kasun Prarthana /M19970608006
Unit Number and Title: 3: Professional Practice
Academic Year: 2019/2020
Unit Assessor: Maduwanthi Uthpala
Assignment Title: E-learning and Management module deployment
Issue Date: 21 st July 2019
Submission Date: 01st September 2019
Internal Verifier Name: Gajhanan Vettivel
Date:
Submission Format:
This assignment considers the skills required to perform effectively as a computing and systems
development employee. It will almost certainly be a requirement that as an employee, you will need to
generate training material to train end users on certain areas in concern and this assignment develops
those skills by asking you to develop realistic training module for an organization.
It also deals with problem solving which includes the identification or specification of the ‘problem’,
strategies for its solution and then evaluation of the solution through reflective practice.
Unit Learning Outcomes:
LO1 Demonstrate a range of interpersonal and transferable communication skills to a target audience
LO2 Apply critical reasoning and thinking to a range of problem-solving scenarios.
LO3 Discuss the importance and dynamics of working within a team and the impact of team working
in different environments
LO4 Examine the need for Continuing Professional Development (CPD) and its
role within the workplace and for higher level learning.
Assignment Brief and Guidance:
ITCeylon is a well-established software development company in the Country. The Company had
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E-learning and Management module deployment | G.T.N.K.Prarthana
decided to expand its human resources due to the increase in their production capacity and customer
demands. The current team (coded ‘Team 1’) handling product deployments are fully loaded with the
lengthy work on implementations and maintenance on large and primary projects. A secondary team of
professionals are to be recruited and utilised for lower to medium range software deployments. After a
very competitive interview process, assume you were selected as the new Project Manager – Product
Deployment which is code named ‘Team 2’.
Your first appointment will be to undertake product implementation tasks for the new Computer aided
learning and management system for Government Schools called ‘eTeacher’. The product is now
completing its systems testing stage. This system will enable Teachers to add learning and evaluation
modules to a networked computer system from which students can self-learn and self-evaluate.
It needs to be deployed at a leading school in Colombo as per instructions of the Ministry. The school
has a computer lab and its capacities as follows:
- Computers : 30 Units – MS Windows 7 or above with multicore processors and 2GB RAM
- Web server: Purchased for the project as brand new
- Network: UTP network with 2 x 24 Port switches
- Teachers : 6 Teachers with low to medium knowledge on ICT
- Internet : Broadband wireless connection
You are presented with following new recruits and their counts from staff to be picked up to build your
first team.
- Trainers – 03 – Have training exposure with average ICT competence.
- Assistant – 01 – Can handle all documenting tasks and simple electrical connectivity issues
- Quality Assistant & Developer – 01 – Skilled in identifying and reporting software issues and
causes. Able to perform minor adjustments.
- ICT Officer 01 – Skilled in Network and server configurations, software configurations etc.
- Senior Developer 02 – very skilled in software development including web.
As the first job of Team 2, you need to plan 2 major tasks: System implementation and User Training.
Your first project management task is to plan the Deployment and staff training for ‘eTeacher’ at the
pilot school lab described above. The senior management after discussing with the Ministry officials
and the school principle had laid out following criteria.
- Installation of ‘eTeacher’ must be completed within 5 days during the first week of next month
at end of holidays.
- Deployment should do minimum or no disruption to the ongoing practical sessions for children
- A lab assistant is said to be available at school yet his/her capability or character is unknown
until visited. He/She needs to be trained on Backup and recovery duties for ‘eTeacher’ parallel
to training Teachers (Users)
- We need to psychologically improve the mindset of teachers prior to Training them
- Training of teachers must be conducted during after-hours from 2pm – 5pm. The job must be
completed in 5 days.
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E-learning and Management module deployment | G.T.N.K.Prarthana
- Total job should not exceed 8 days.
- Consider all contingencies that may arise
Tasks
Based on the knowledge gained from classroom sessions and your own research, provide your own
answers to following tasks. Ensure to place task number and task description before each of your
answer. Use standard academic report formatting. Place citations and full reference (end of report) for
any sources referred. Structured notes are expected rather than lengthy essays.
As the Project Manager of ‘Team 2’:
1. Consider building the ‘Team 2’
1.1. Discuss what are the main factors effecting success and failure of a team.
1.2. Identify the member roles required for your team clearly mentioning the expected core skills
required for the given 2 jobs and refer which recruit/s will be selected.
1.3. Briefly explain how you would conduct the initial meeting with your team identifying its
shared objectives and their responsibilities.
This task provides evidence for LO3
2. Design and execute product implementation
2.1. Briefly explain main options available to be considered in the software implementation.
Discuss the key factors of each method with examples referring above scenario.
2.2. Describe a strategy based on above options clearly expressing the critical concerns on
implementing the ‘eTeacher’ Software to the computer lab and staff training afterwards.
2.3. Identify tasks and related resources together with approximate timing and identified
dependencies in a WBS.
2.4. Using Tools and methods of your choice, illustrate a time plan to implement above tasks.
This task provides evidence for LO2
3. Plan and conduct Training Session
3.1. Prepare a schedule for the 5 days as per given criteria mentioning multiple communication
styles you would plan to use to effectively deliver the training to teachers. A tabular format
will be more effective. Also indicate timing and team members allocated.
3.2. Identify 4 most important steps that can be taken to ensure the above training successful
considering possible risks.
3.3. Briefly discuss the importance of inter personnel skills in creating and deploying above plan.
This task provides evidence for LO1
4.
4.1. Briefly discuss the importance of CPD for an IT Professional with relevant examples on
benefits of joining Professional bodies.
4.2. Assuming that ‘Team 2’ successfully completed the given tasks, prepare an Outline
development plan for your job role on the following for future goals :
 responsibilities,
 performance objectives and
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E-learning and Management module deployment | G.T.N.K.Prarthana
 required knowledge and skills
 learning requirement
4.3. Research on your own and provide a brief comparison of ‘Motivational Theories’ to be
applicable within organizations.
4.4. List and describe evaluation criteria of effective CPD for every job role in your ‘Team 2’.
This task provides evidence for LO4
Learning Outcomes and Assessment Criteria of the Module
Pass Merit Distinction
LO1 Demonstrate a range of interpersonal and
transferable communication skills to a target audience
P1 Demonstrate, using
different communication
styles and formats, that
you can effectively design
and deliver a training event
for a given target audience
P2 Demonstrate that you
have used effective time
management skills in
planning an event.
M1 Design a professional
schedule to support the
planning of an event, to
include contingencies and
justifications of time
allocated
D1. Evaluate the
effectiveness and
application of
interpersonal skills
during the design and
delivery of a training
event.
LO2 Apply critical reasoning and thinking to a range of problem-solving scenarios
LO3 Discuss the importance and dynamics of working within a team and the impact of team
working in different environments
P5 Discuss the
importance
of team dynamics in the
success and/or failure of
group work.
P6 Work within a team to
achieve a defined goal
M4 Analyze team dynamics,
in terms of the roles group
members play in a team
and the effectiveness in
terms of achieving shared
goals
D3 Provide a critical
evaluation of your own
role and contribution to
a group scenario.
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E-learning and Management module deployment | G.T.N.K.Prarthana
LO4 Examine the need for Continuing Professional Development (CPD) and its role within the
workplace and for higher level learning
P7 Discuss the importance
of CPD and its
contribution
to own learning.
P8 Produce a
development
plan that outlines
responsibilities,
performance objectives
and
required skills, knowledge
and learning for own
future goals.
M5 Compare and contrast
different motivational
theories and the impact
they can have on
performance within the
workplace
D4 Evaluate a range of
evidence criteria that is
used as a measure for
effective CPD.
Abstract
Physical classroom learning nowadays is no longer applicable to younger generations
today. Internet and distance learning which is generally known as online education plays a vital
role in the educational system of the country. It is undeniable that online education offers broad
benefits to young learners. However, there are also many negative implications of online
education. Limited collaborative learning, increased time and effort are the many negative
implications of online education. This study examines the implications of online education
among students, especially in a private higher education institution and its effect on Sri Lanka's
national education system. The information was collected through surveys, interviews and
secondary data, and analyzed in the SPSS. Studies have found that there are several serious
issues related to online education and their effects on the quality of the Malaysian education
system to some extent. Several problems have been identified and these issues need to be
resolved to maintain the quality of education for future generations. In addition, the Ministry of
Higher Education should formulate a standard policy, closely monitor the implementation of
online education and evaluate the teaching and updating methodology for maintaining the quality
of online education in private higher education institutions.
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E-learning and Management module deployment | G.T.N.K.Prarthana
E-learning is an integral part of smart education. There are many e-learning methods that
are widely available to educational institutions. The challenge is to easily integrate the e-learning
system into an intelligent educational environment based on user requirements. E-learning
services have a software system that allows access to all materials for the educational process
and makes them available electronically to all students on the Internet wherever and whenever
they need them. The design and development of the e-learning system is a critical part of the
educational process as it reflects on the use of the system. In this article, the design and
implementation of e-learning systems are described where different techniques are explored and
compared. The proposed e-learning system is designed using database models and models and
open source and shelf engineering tools. The system is tested to prove new design concepts and
features. The method used in backend and frontend design and implementation enables flexible
use and integration of e-learning systems by educational institutions in smart cities. Let us look
how this e-learning and management module deployment deal with persons’ lives.
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E-learning and Management module deployment | G.T.N.K.Prarthana
Acknowledgement
When you try to do something some people are always stand behind you to help you for
your success .From this acknowledgement I would like to express my special thanks for our head
of department of Information Technology, Mrs.S.Nadeeshani as well coordinator of HND and
the lecturer of Professional practice module Ms.M.U.Kiriwandarage and all kind of beautiful
people who help me to achieve my life targets and goals from behind me.
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