Project Rescue and Management Analysis

This assignment tasks you with analyzing a troubled construction project facing significant challenges: exceeding budget, lagging behind schedule, and high risks of failure. The document requires you to identify issues, develop mitigation strategies, propose a revised budget, and outline a comprehensive communication plan for stakeholders.

Running head: PROJECT MANAGEMENT
Project Management
Name of the Student:
Nam of the University:
Author Note

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Executive Summary:
The report deals with the ProCon Services Australia. Company is looking to implement a project
that is half completed and in addition to this the current project manager of the company has left
the job. The company is looking to implement an effective project management technique within
the company. Hence, the company are looking to complete the remaining part of the project
within the allocated time and budget. The report is used for the discussions of the findings to the
board of Vella IT Office Fitouts, including Jim Vella, the business owner and chairman. The
details about the project has been provided in the different sectors of the report. The different
type of factors on which the analysis of the present situation of the company depends has been
provided in the report.

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Table of Contents
Introduction......................................................................................................................................3
Current Status of the project............................................................................................................3
Cost Variance...............................................................................................................................4
Schedule Variance.......................................................................................................................4
Additional Information about the project........................................................................................5
Overview of the leadership behavior on the project........................................................................5
Overview of the existing team environment....................................................................................6
Recommendations............................................................................................................................6
Conclusions......................................................................................................................................7
Bibliography....................................................................................................................................8
Project Plan....................................................................................................................................10
Appendix........................................................................................................................................14
Reflection...................................................................................................................................14

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Introduction
The ProCon Services in Australia is a Project Management consultancy. The company
has been engaged by the Vella IT Office Fitouts. They are undertaking the medium rise office
building in Sydney. The company is looking to implement an effective project management
technique within the company. The fitout for the company has been completed partly and the
project manager who was in charge of the project has left the project abruptly and also hence, the
company is facing a huge amount of problems regarding the situation. I have been provided with
the responsibility to take charge of the situation and try and improve the performance of the
overall project team.
The report is used for the discussions of the findings to the board of Vella IT Office
Fitouts, including Jim Vella, the business owner and chairman.
The report consists of different type of factors on which the analysis of the present
situation of the company depends. The additional information about the project is also provided
in this report. In addition to this, an overview of the current project team and the leadership
situation is also provided in this report. In addition to this some recommendation for the
improvement of the project is provided in this report.
Current Status of the project
It is given that the building comprises of four level. The building can accommodate
around 200 peoples. In addition to this, 50 people can be accommodated on each of the floors of
the buildings. The Vella Offices are in charge of furnishing the whole building and also it is
known that 200 staffs of the Ferrari Software company are to be accommodated in the building.
Further investigation revealed further information such as total budget in which the project was

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to be completed was $1.2 million. The original schedule was for completion in a total of four
months, commencing on 1 March, and completing on 30 June. It is now 1 May. At this point, the
schedule states that work on the ground floor should be completed, the first floor 50% completed
and the second floor 50% completed. Work on the top floor is not yet due to commence. On
investigation, it is found that the work on the ground floor is only 75% complete, the first floor is
25% complete and the second floor is 25% complete. Also, the top floor is 50% complete, ahead
of schedule. So far, $675K has been spent on the fitout.
Cost Variance
The cost variance generally deals with the budgeted cost and the actual cost. It is
basically the budgeted cost for the work that is to be performed minus the actual cost used for the
implementation of the project. It is the contrast amongst arranged and real expenses of specific
undertakings inside a predetermined period. A negative cost fluctuation implies that a project is
over spending plan, while a positive difference implies that it is a satisfying plan. Proceeding
with the case, 75 percent of the ground floor work is finished in the main month. In addition to
this, it is also known that the first floor is 25% complete and the second floor is 25% complete
and total budget for the fitout is $1.2 M and hence, it is expected that half of the project would be
completed. the total expenditure would have been $600K. However, the actual expenditure was
$675K. Hence the cost variance for the project is $600-675, which provides a negative result and
this means that he project is already running on a loss.
Schedule Variance
The schedule variance is the variance of the schedule of the project from the actual
schedule of the project. Schedule Variance is the planned cost of work performed less planned
cost of work booked. As such, it is the dollar estimation of the distinction between the work

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booked for fulfillment in a predetermined period and the work really finished. A negative
timetable fluctuation implies that an undertaking is behind calendar, while a negative change
implies that it is in front of calendar. To close the redesign illustration, the calendar change
toward the finish of the principal month is $600K short $675K or - $75. As such, the project is
$75K behind schedule.
Particulars
Total
Budget
Projected
Schedule
Schedule
d Cost
Actual
Schedul
e
Flexible
Budgeted
Cost
Ground Floor $300,000 100% $300,000 75% $225,000
1st Floor $300,000 50% $150,000 25% $75,000
2nd Floor $300,000 50% $150,000 25% $75,000
Top Floor $300,000 0% $0 50% $150,000
Budgeted Cost
$1,200,00
0 $600,000 $525,000
Less: Actual Fitout
Cost $675,000
Cost Variance
($150,000
)
Remarks Adverse
Additional Information about the project
Additionally, it has been knowing that the Tony Faultier the previous project manager of
the project has left very little records for the work that he has done. In addition to this, it is also
known that the person was very a belligerent, even bullying, project manager. He was also very
lazy. The information provided about the building is that the building comprises of four level.
The building can accommodate around 200 peoples. In addition to this, 50 people can be
accommodated on each of the floors of the buildings. The Vella Offices are in charge of

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furnishing the whole building. There was also cause of leakage from the first floor that resulted
in causing plumbing problems.
Overview of the leadership behavior on the project
The current project and the leadership behaviors are related to the Organizational Zoo
Model and according to the model it is believed in the Metaphor as a means to constructively
influence behavioral interactions in project teams. This model is associated with the Reflective
Performance Cycle (Shelley and Maqsood, 2014). Connections in light of the RPC display were
accounted for by project teams to build up a superior comprehension of each other and project
members. Their input shown that encouraging such connections can add to more noteworthy put
stock in, utilizing more assorted viewpoints and building more grounded connections between
colleagues and furthermore with Stakeholders. The project team members have reported that
Tony was seen as bullying, belligerent and also lazy to some extent. The team members reported
about the top that the top floor was causing problems but the project manager had taken no
action for the situation. It was also reported that Tony was intolerant and impatient. The new
project that is to be appointed should be able to handle the situation that is at hand and should
possess efficient leadership qualities. As of now the staffs have lost faith in the company and
might be unsatisfied with the company. The new project manager should be able to provide
ample scope of training for the staffs of the company. This would improve the performances of
the staffs and also reduce the risks in the project. According to the Organizational Zoo the
Project Manager should be also able to assess the behaviors of the people that are involved in the
project and also should be able to act readily on any kind of given situation.

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Recommendations for preferred leadership behavior
According to the Organizational Zoo theory there are three type of leaders – those who
make things happen, those who watch things happen and those who think about the thing that
had happened. There is requirement for the people who can make thing happen in the project.
The leader should be versatile so that he can understand the different type of personalities in the
team and also try to be a leader in a team than a boss.
Overview of the existing team environment
The current project team is not happy with the situation. They have already expressed
their discomforts against the Project manager and also with the limited amount of training that
they have received is not sufficient for the staffs to work on the project. In addition to this, the
company is offering the staffs performance based payment hence, the staffs are more concerned
on providing quantity more than quality. Hence, the project is suffering loss. Organizational Zoo
metaphor allows members to profile the behavioral inclinations of stakeholders and of the team
collectively (Shelley and Maqsood, 2014). This enables conversations around how behaviors
impacts the team and likewise empowers sharing of different points of view on the conduct.
Recommendations
The following recommendations can be provided to the company for the completion of
the project:
 Training for the staffs: the staffs that are new in the company should be provided with a
proper amount of training so that the staffs can work properly in the project.
 Redesigning of the project: the redesigning of the project involves rescheduling of the
project plan and the reallocation of budget for the project.

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Conclusions
The report deals with the ProCon Services Australia. Company is looking to implement a
project that is half completed and in addition to this the current project manager of the company
has left the job. Hence, the company are looking to complete the remaining part of the project
within the allocated time and budget. I have been provided with the responsibility to take charge
of the situation and try and improve the performance of the overall project team. Fot the
improvement of the project the redesigning of the project and the analysis of the project is
required. The report is used for the discussions of the findings to the board of Vella IT Office
Fitouts, including Jim Vella, the business owner and chairman. The details about the project has
been provided in the different sectors of the report. The different type of factors on which the
analysis of the present situation of the company depends has been provided in the report. The
additional information about the project is also provided in this report. In addition to this, an
overview of the current project team and the leadership situation is also provided in this report.
Some recommendation for the improvement of the project is provided in this report.

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Bibliography
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Flyvbjerg, B., 2013. From Nobel prize to project management: getting risks right. arXiv preprint
arXiv:1302.3642.
Gido, J., Clements, J. and Clements, J., 2014. Successful project management. Nelson Education.
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and
monitoring project performance. John Wiley & Sons.
Larson, E.W. and Gray, C., 2013. Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Leach, L.P., 2014. Critical chain project management. Artech House.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), pp.202-217.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Turner, R., 2016. Gower handbook of project management. Routledge.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.

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W. Shelley, A. and Maqsood, T., 2014. Metaphor as a means to constructively influence
behavioural interactions in project teams. International Journal of Managing Projects in
Business, 7(4), pp.752-766.
Walker, A., 2015. Project management in construction. John Wiley & Sons.

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Project Plan
Project Information
Name Fitout of a medium-rise office building
Description The project is regarding the building of a Fitout for the ProCon
Services in the suburbs in Australia
Sponsor Vella IT Office
SMT Enter a suitable name
Project
Manager Enter your name
Summary
The report deals with the ProCon Services Australia. Company is looking to implement a
project that is half completed and in addition to this the current project manager of the
company has left the job. The company is looking to implement an effective project
management technique within the company. Hence, the company are looking to complete the
remaining part of the project within the allocated time and budget.
Issue & Risk Management
The main issues that have come up in this situation are:
 The project manager has left the project abruptly.

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 Already more than half of the allocated budget has been used up by the company.
 The project is behind schedule by around $75k in terms of budget per month.
Risks
Risk Description Likely Impact Mitigation Strategy
Project failure Very High Project Redesign.
Exceeding the allocated
budget High Budget Reallocation.
Deadline Misses High Project Redesign.
Issues
Issue Description Description of Resolution
Project failure The project has to be redesigned and new planning
has to be done for the completion of the project.
Exceeding the allocated
budget
New budget has to be allocated and the company are
required to do further funding for the completion of
the project.
Deadline Misses The rescheduling for the remaining part of the
project is to be done.
Budget The new budget for the project is estimated around $1.2M to $1.6M
Communication Plan
Stakeholder Group Communication
Strategy
Training Strategy
Board Members Meetings
Staffs Meetings and one to one
communication
The staffs are to provided
efficient training on the
project before they are
appointed for the project.
Clients
Face to Face Communication
and also communication via
emails can be conducted

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Document Revision History
Version
Number Date Description
1.0 Initial version of document

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Acceptance
We have reviewed this document and approve of its contents.
Sponsor
[Jim Vella]
[Owner]
Signed: Date:
Submitted By:
[Project Manager Name]
Signed: Date:

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Appendix
Reflection
Vella IT Office Fitouts are undertaking the medium rise office building in Sydney. The company
is looking to implement an effective project management technique within the company. The
ProCon Services in Australia is a Project Management consultancy undertaking this project. The
project manager appointed by the company has quit his position abruptly. In addition to this, the
project manager named Tony Faultier has used up more than 50% of the resources provided for
the project without even completing 40% of the project. This has resulted in the company
incurring a huge loss. However, it is very important for the company to complete the project
hence, I have been provided with the responsibility to take charge of the situation and try and
improve the performance of the overall project team. I am to form a team who would work with
me on this, project. In addition to this, I have been instructed to provide a detailed analysis of the
current situation. I am presenting this report as a documentation of analysis performed by me on
the project. The task very fruitful as I was able various concepts from the project. The most
important part was the Organizational Zoo Methodology. It enhanced my knowledge and
concepts about the leadership qualities and team management techniques required in a project.