SMEP5203 Jan 2019: Emergency Response Plan for Tata Steel

This report presents a comprehensive Emergency Response Plan (ERP) designed for Tata Steel. It begins with an introduction to emergency management, defining its goals and objectives, and emphasizing the importance of minimizing harm from operational activities. The report outlines the organizational structure of Tata Steel, a multinational steel-making company, and then details the framework for creating an effective ERP, including establishing an emergency response team, evaluating current plans, identifying potential hazards, sourcing emergency resources, reviewing regulations, implementing specialized training programs, establishing communication protocols, and documenting the plan. The report then delves into the potential emergencies specific to Tata Steel, such as those related to electricity, fire safety, and job safety, along with an analysis of regulatory obligations. It includes an organizational chart for the Emergency Response Team (ERT), detailing roles, responsibilities, and modes of activation. Furthermore, the report provides lists and locations of emergency equipment and facilities, along with detailed emergency and evacuation procedures, supported by relevant illustrations, as required by the assignment brief. The plan aims to prevent hazardous incidents, respond effectively to emergencies, and restore operations while continually improving the management of future events.

Running head: EMERGENCY RESPONSE PLAN
EMERGENCY RESPONSE PLAN
Name of the Student
Name of the University
Author Note

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Table of Contents
Introduction................................................................................................................................2
Discussion:.................................................................................................................................2
Organization-..........................................................................................................................2
Framework involving steps for preparation of Emergency Response Plan-..........................3
Goals and objectives of the Emergency Response Plan-.......................................................5
Potential emergencies for Tata Steel-....................................................................................6
Regulatory obligations-..........................................................................................................7
Organisational chart for Emergency Response Team:.........................................................11
Roles and Responsibility of the Emergency Response Team:.............................................12
Mode of Activation of ERT:................................................................................................13
Emergency and Safety Equipment list:................................................................................13
Location of emergency equipment:......................................................................................14
Emergency facilities and its usage:......................................................................................15
Emergency Procedure for Tata Steel:..................................................................................18
Evacuation Procedures:........................................................................................................19

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Introduction
The management of responsibility and resources in regards with the humanitarian
aspects of preparedness, mitigation, response and recovery (emergencies) is known as
Emergency management. The aims and objectives of emergency management is to minimize
harmful effects from the operational activities of an organization. The world health
organization (Canton, L.G., 2019). The World Health Organization refers the state, which
indicates the disruption of normal procedures, followed with the immediate actions for the
prevention of the harmful effects resulting from a disaster to as emergency. Emergency
management is very important for avoiding disaster transforming from any disruption, as
disasters are difficult (Haddow, Bullock and Coppola 2017). The procedures for handling
unexpected or sudden incidences is known as emergency plan. The objective reflects the need
for preventing fatalities as well as causing injuries. The purpose of the paper is to prepare an
emergency response plan for an organization. The paper will be discussing the emergency
plan for TATA steel. The response plan will depicted by reflecting the framework of the plan.
The paper will also stress upon roles and responsibilities of the emergency management team
by presenting the organizational chart. In the paper, the emergency equipment will be
mentioned. The paper will also list out the emergency facilities by mentioning their usage in
the emergency management. Emergency and evacuation procedures will be mentioned in the
paper.
Discussion:
Organization-
The organization selected for this paper is Tata steel. Tata Steel Limited is a
multinational steel-making company, which is a part of Tata Group. It is considered one of
the most successful well-known steel producing companies on a global scale. It facilitates

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operations in all around the world like China, Australia, India, Thailand, United Kingdom,
Netherlands and Singapore. Company also acquired a steel maker based in UK, Corus. From
the vehicles, people drive to the bridge one cross, to the house and to the told, Tata Group
deliver quality products by customizing according to the business needs (Narendran 2017).
Tata Steel includes mining operations for the energy source of producing steel.
Framework involving steps for preparation of Emergency Response Plan-
The steps involved in the emergency response plan are:
1. Establishing an Emergency Response team- Management exhibits the commitment
for the project of emergency management by appointing team with team leader who
are competent enough for participating in the development process. Leader of the
team are given the responsibility for combining individual competencies with the
understanding of the company’s expectations and the team size depends on
company’s location, resources and operations. The coal mines under Tata Steel needs
a set of emergency response plans for both remote and accessible locations (Marathe
and Kakani 2018).
2. Evaluating procedures, current plan and incidence records- Even if the coalmines
have appointed Emergency Response team, the teams will have to be reviewed based
on the current project as well as management standards. Previous records of events
should be considered.
3. Identifying the potential hazards- Identifying potential hazards occurring from various
operational activities can be derailed by the presence of an effective ERP team. The
probability of hazards should be assessed for understanding the impacts, impacts on
employees/workers, business, property or infrastructure.
4. Sourcing emergency resources- Coalmines and steel plant can be located in the
remotest locations, which can be deprived of the emergency resources but Tata steel

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attempts at accommodating various kinds of resources for facilitating an emergency
plan. It can be operational resource, human resource, emergency equipment and
infrastructural facilities. Tata group as an organization make sure of the availability of
the resources and of regular training programmers for the ERP team (Lubbers and
Lievers 2016).
5. Reviewing regulations and codes- For designing an ERP effectively, knowledge and
awareness of the requirements in regards with the relevant codes is very necessary.
Organizations should be following dictates of the codes of practices as a reverse
situation can compromise safety standards of a mine. In a situation of emergency,
legislations helps directing organizations by presenting procedures.
6. Specialized training programs- Tata Steel assigns responsibilities for the purpose of
managing any ERP training programs. Employees working in coalmines or steel
plants needs to know and understand the purpose and base an emergency plan. They
are trained in the areas like reviewing procedures and they are the one involved in the
operational processes, conducting safety meeting by utilizing the knowledge of the
probable disastrous actions, basic knowledge of using a safety equipment, the
knowledge about the evacuation drill as well as fire survival procedure. Few of the
employees are also trained in Workplace Hazardous Materials Information System
(WHMIS), CPR techniques and first aid (Zhao et al. 2015).
7. Communicating the final plan- Effective communication system is very important for
the possibility of a potential hazard. Any emergency in the organization of the
company are communicated to the support teams, all the employees, nearby
communities and the stakeholders. Emergency Response Organization Chart plays a
vital role in facilitating effective communication during a crisis (Sahay 2017).

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8. Writing the plan for establishing ground rules- Emergency Response Plan should be
written down for the approval of higher management, which will consist of assessing
of the plan under the vision of regulations and norms.
Goals and objectives of the Emergency Response Plan-
The primary goal of Tata Group or any other industrial organization for planning for a
response plan is the prevention of potential hazardous incidents that can occur in the
premises. Even if an emergency does occur, company should be responding to the incidence
effectively and efficiently along with the partnership of ERP team as well as regional and
national authorities. The goal of the protection programs aims at establishing and
maintaining safety procedures, resources, roles and plans by ensuring the team is removing or
reducing the effects of the incident. It is also ensured that the team and employees are
prepared for the possibilities of any hazardous situation (Afzal et al. 2018). The resources
should be initiated, mobilized as well as coordinated in order to be working as a support for
the process of addressing consequences. Another goal is to restore the operation process and
infrastructure and considering the incidence as a learning event.
The goals can be accomplished by following objectives like creating awareness for
the employees and public, development of complete identification of potential hazards and
analysis of the consequences. Training programs for the operators and employees who are
directly involved in the action. Another objective is to test and exercise the procedures and
plans by maintaining sufficient and competent resources. The controls in the process of
prevention, management as well as mitigation during an emergency condition should be
constructed, maintained, implemented as well as reported under the coordination of a
methodical response management system which is also known as Incident Command System.
Another objective of is to evaluate as well as improve the emergency management plans and
procedures regularly (Cappelli, Singh Singh and Useem 2015). Community relation protocols

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and customer communication in this case should be evaluated efficiently. One of the prime
objectives of the Emergency Response Plan is to facilitate the transition of the phases of
emergency incident by recovering the state of the resources, facility and infrastructure. The
objective of Emergency Response plan is also to communicate the learnings from the
implementation of a plan in a hazardous condition, which can be a step of improving the plan
for the purpose of mitigation of any upcoming emergencies. Few Specific and measurable
goals in regards with emergency management programs comprises of updates of Emergency
Response Plan, exercising completion rates, the emergency training completion rates and
period. Response time in the allocation of equipment and resources as well as the
appropriateness in the public response of the event.
Determine potential emergencies for the identified organization (in (a))
Potential emergencies for Tata Steel-
There can be several potential emergencies that can arise within an organization.
Emergencies arise within an organization because of several hazards and risks that has a
negative impact on the organization. The emergency can arise when there are any kinds of
fatal accidents or injuries within the organization. The TATA Group has been considered
here. The key areas that cause these injuries and create a situation of emergency in this
company are Electricity, fire safety management, working at a height, job safety, energy and
contractor safety management. The Tata Group explains that it recognizes that the employees
and the contractors are exposed to several unsafe working conditions during its day-to-day
activities. In order to maintain zero harm, several potential threats are analyzed and then the
THIRA process or the Threat and Hazard Identification and Risk Assessment determine the
relationship between these hazards and the threats. There can be hazards from electricity
when the electrical work force is not competent enough to carry out the electrical works.
There can be risk also when the employees work on or near high voltage electrical
equipment. Accidents may also occur while testing the absence of the voltage in any wires.

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The circuit boards and the conductors, the switches and all other equipment must be properly
placed in order to prevent from electrical shocks. Fire can also be a state of potential
emergency. There can be a risk of fire that can take place in any particular facility. There can
be fire within the facility because of any short circuits; machineries may also breakdown
thereafter leading to fire in the machine. There can be onsite emergency as well as offsite
emergency. Fire may also occur while mining or extracting activities outside the factories.
The job safety hazard takes place when the health of an individual who is working in the
organization is getting affected. There can be occupational health and safety hazards. The
Tata Group follows THIRA in this case also in order to determine the exposure, severity and
the probability of the risk. A lot of knowledge and expertise is required in order to conduct
THIRA and hence in some cases full scale THIRA cannot be applied. THIRA is carried out
when there are any significant changes in the job, regulatory and technical standards,
technologies, new hazards are being identified and any accident or injury has occurred
(Inquiring 2015). There should be a control of energy as well. The energy sources must be
properly identified before starting any lockout projects. There can be energy threats if the
isolation of the equipment are not verified properly. Individuals working on height also face
certain risks. Fall from heights can cause fatal injuries. Elevated positions of working,
working near roof edges, working on the top of the ladder using both hands, working on
scaffolds that are incomplete and any suspended stage poses a great degree of risk. All the
emergencies that have been discussed here are more or less internal emergencies that can
arise in Tata Group because of their operational structure (Feta 2018). It has taken various
measures and maintains proper safety standards to ensure that these emergencies do not arise
yet there are several external factors as well that can create emergencies. Natural calamities
cannot be avoided and situations like earthquakes and fire from outside the organization,
strikes and lockouts can result in serious emergency issues as well.

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Regulatory obligations-
The regulatory obligation is that all the organizations must have the safety standard
and emergency management procedures. All the industrial organizations must be following
safety and health management systems by the Health and Safety Authority. Tata Group also
have their own safety standards termed as Tata Group Safety Standard that deals with all the
hazardous situations. Government Regulations requires the improvement and development of
the Emergency Response Plan. EPA (Environmental Protection Agency) and OSHA
(Occupational Safety and Health Administration) presents widely accepted and applicable
regulatory obligations for Emergency Response Plan (Davourie et al. 2017). According to the
functional requirements organizations or industries have established standards under various
other regulatory obligations but these are considered the base of understanding the resource,
facility and equipment requirements.
The key regulation of the Emergency Plan for organizations are as follows:
Requirements of EPA (Environmental
Protection Agency)
Emergency Planning Requirements of
OSHA (Occupational Safety and Health
Administration)
Federal Water Pollution Control Act- This
act ensures the plan of SPCC (Spill
Prevention Control and Countermeasures)
for the availability of oil quantities in an
industrial facility. The illustration of
exhaustive planning requirements are
present in the regulations of EPA, which is
authorized by the Federal Water Pollution
Control Act. SPCC plans should be
followed for the availability of more than
Hazardous Waste Operations and
Emergency Response (29 CFR 1910.120):
The regulation relates to the team, which is
expected or responsible for responding to
hazardous chemicals emergency spill. The
company comprising of all the necessary
details should write written Emergency
Response Plan (Banerjee 2019).

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1,320 gallons of oil in the storage capacity.
Resource Conservation and Recovery Act:
The disposal of the hazardous wastes as
well as "cradle-to-grave" management is
regulated by this act. The hazardous identity
of wastes can be identified by the
characteristics reflected by the waste. It can
be toxic, corrosive, reactive and/or can be
flammable. The organizations or industries
which extracts more than thousand
kilograms or 2,200 pounds of wastes are
termed as ‘large-quantity generators’ as well
as generation of wastes of around (100-
1,000) kilograms are termed as ‘small
quantity generators’. Both small quantity
and large quantity generators have to follow
the requirements of Emergency Response
Planning. The small quantity generators
have to construct an Emergency Response
Plan by setting procedures, providing proper
training to the team and other employees
and designating command executives for
maintenance and improvement of the
procedures. The obligations of large-
quantity generators are to construct an
Process Safety Standard (29 CFR
1910.119): This regulation reflects the
concerns about the toxic gases as well as
flammable materials, which can portray the
potential risk of hazardous incidence.
Companies or industries with quantities of
highly hazardous substances more than the
threshold have the obligation for complying
with the requirements of Hazardous Waste
Operations and Emergency Response.

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exhaustive well written contingency plan
which will comprise of the site description,
detailed lists of emergency equipment, the
designation and role of appointed personnel
for emergency plan as well as the detailed
information regarding emergency response
procedures and protocol and evacuation
plan. It should also contain the response
plan for an incidence as well as a letters in
regards with the agreement with the
community response organizations (EHS
Today 2019).
Emergency Planning and Community Right
to Know: The law demands the compliance
by the facilities in the industry, which stores
EHS (extremely hazardous substances) in
quantities more than the threshold
quantities. The quantity and type of
extremely hazardous substances must be
communicated to the community agencies
by the regulated facilities. Technical
information must be shared like lists
regarding response equipment, responsible
personnel, procedures as well as the
evacuation routes. The Emergency
Employee Emergency and Fire Prevention
Plans (29 CFR 1910.38): This regulation
under OSHA related with all the Emergency
Action Plans, which is the facilities of
industry and coal mines should develop an
emergency action plan with few variants.
Variants includes evacuation plans as well
as plans for prevention for the workers of
the organization.

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Response Plan should also be
communicated in case of the release of
chemicals from extremely hazardous
substances more than the threshold level.
Clean Air Act Amendments: Under RMP
(Risk Management Program) of EPA,
section 112(r) constitutes the Emergency
Response Plan for the facilities, which are
storing more quantity of regulated
substances than the threshold quantity. The
Response Plan will be including lists
regarding emergency equipment, personnel,
protocols of emergency response plans and
training guidelines and notification
procedures.