Letter to Alice Green

This is a letter addressing the repair and maintenance of the rooftop deck at Golden Building. It explains the reasons behind the deck's poor condition and offers alternatives for repair and future maintenance.

Running Head: ENGLISH 1
Letter to Alice Green
Author's Name
Institutional Affiliation

EDUCATION 2
introduction
To
Alice Green,
CEO of Envirotech,
Subject: Repair and maintenance of the roof top deck at Golden Building
Buffer
This is regarding the discussion you had with Alex Biggs, the owner of the company,
Recon Services. We understand your concern about the rooftop deck and its repair and
maintenance. Recon had built the deck about ten years ago and with full guarantee. We agree
with you that the rooftop deck built by Recon is in bad shape. However, there are apprehensions
regarding fixing the desk without any charges. I hope you would be satisfied after going through
the explanations given here forth.
Explanation
Closer inspection has revealed that the deck floorboards have rotted away and some of
the railings have fallen because of the rotting wood. As Recon Services always uses good
quality material, it is guaranteed that only top quality material was used to construct the deck.
Thus, there is no reason to doubt the quality of workmanship behind the deck construction.
Alex is confident that only good materials were used in the construction of the deck and
he had personally supervised the work. He did observe that the prime cause behind is the
improper care and neglect of the roof deck. Hence it is not the poor material or poor construction
that are behind the bad condition of the deck today. Even the best quality decks made with top
quality material need proper care and looking after. The primary reason why the deck is in the
bad condition is due to neglect and poor maintenance.

EDUCATION 3
It is also observed by Alex that the base of the deck had been re-sanded by someone but
without the use of sealant. This has further deteriorated the condition of the deck. Moreover, the
top covers of the post where the railings had fallen were missing.
The paperwork on Golden Realty shows that Golden Realty, who owns the building had
declined a low-cost maintenance contract offered by Recon Services. The contract provided a
guarantee, annual cleaning, and reapplication of the sealant. If the low-cost maintenance contract
had been signed with Recon Services, the deck would be in excellent condition today.
Bad News
Based on the above-listed information and facts, it is evident that a free deck repair is not
possible as at no point Recon Services can be held accountable for the poor condition of the deck
today.
Alternatives
However, Alex is willing to offer a discount of 20% on repair services and would prefer
that a maintenance contract is signed so that any such issues don’t arise in the future. He is also
willing to offer a 10% discount on the maintenance contract.
Good Will
We would appreciate if you recognize the good work Recon Services has been doing for
years and has earned a good reputation. The company has down a lot of work for the neighboring
companies and enjoys good standing in the market regarding the quality of work and
maintenance.
We hope you would agree to the explanations and offers put forth by Alex Biggs. We are
looking forward to a good association with you in the long run and with positive outcomes.
Yours sincerely.