Workplace Health and Safety Management

This assignment delves into the development of a robust Workplace Health and Safety Management System (WHSMS) for ISS. It outlines key components like incident reporting procedures, hazard identification, and communication strategies. The plan emphasizes software-based reporting systems, legislative compliance, and a designated WHS unit manager to ensure effectiveness. The document also highlights the importance of employee awareness, training, and engagement in maintaining a safe and healthy work environment.

Running head: ENSURE A SAFE WORKPLACE 1
Ensure a Safe Workplace
Student’s Name
Institutional Affiliation

ENSURE A SAFE WORKPLACE 2
Task 1
1.1 In all situations, first aid kits and training should be available to facilitate the
staff’s handling of incidents.
Risk Individual at risk Solution Time-line and
resources
Class B Fire form
hydrocarbons
Pump attendant
Tank inspectors
Customers
Implementing safety
measures to reduce
the occurrence of
fires
Appropriate
petroleum storage
Money to purchase
the fire-fighting
equipment
Two-day training on
fire and emergency
measures
Hypothermia Food refrigerators
handlers
PPE when in cold
environment
Control exposure
time
Two-day training
Finances to buy PPE
and fire-fighting
gears
Individual injuries
caused by lifting
Loaders, delivery
people
Using lifting aids Two-day training
Develop a handling

ENSURE A SAFE WORKPLACE 3
manual
Class A fires from
plastic and furniture
burning
Members of the
public, employees
Risk reduction
through fire
management
training
Automatic
extinguishers
Enough fire escape
points
Money to buy fire-
fighting equipment
Staff training
Class K fires from
cooking oil
Kitchen staff Fire safety training
Serviced Purple K
extinguishers
Finances to purchase
equipment
Staff sensitization
Falling from
slipping
Workers, members
of the public
Use non-slippery
floor materials
Warning placement
during cleaning
Training
Purchasing non-
slippery boots
Warning signs

ENSURE A SAFE WORKPLACE 4
Employee overwork Staff Regular working
hours and limiting
exposure to heavy
work
WHS codes
implementation on
working hours
Petroleum fumes Staff, members of
the public
PPE during
petroleum products
and facilities
handling
Two-day training
Finances to buy PPE
1.2 Risk Control
According to the WHS recommendations, the staff should be made aware of risks and
hazards. The first aid equipment should be made available. Additionally, the staff should be
trained how to use the equipment.
Risks Control
Hierarchy
Risk
Mitigation
Resources Timeline Remarks
All fires High Each class
fire-fighting
equipment
Finances 2 weeks Yearly
equipment
audit
Medium Ensure no Time 2 weeks Quarterly

ENSURE A SAFE WORKPLACE 5
leaks from
tanks,
refrigerants
inspections
and audits
Low Setting laws
and staff
training
Time 2 weeks Strict
enforcement
Manual
handling
injuries and
overwork
High PPE Finances 2 weeks
Medium Mechanizing
operations
Finances 4 weeks Safe use of
equipment
training
Low Manual
handling
development
Time 4 weeks Review and
strict
enforcement
Falls High PPE
Better
surfaces
Finances 4 weeks Ensure
compliance
Medium Slippery floor Finances 4 weeks Compliance

ENSURE A SAFE WORKPLACE 6
warning signs
Low Sensitive
workers
Time 2 weeks
Exposure to
frost fumes
High PPE Finances 4 weeks Train on use
Medium Appropriate
storage
Time 2 weeks Enforce
Low Sensitize
staff
Time 4 weeks Enforce
1.3 Consultation
Area Advice
The author consulted on safe manual
handling
Apply the Manual Handling Code of
Practice 1990
Type of training needed, duration of
training, and if specialists are needed.
Risks sensitization, using safety equipment,
and inviting WHSMS trainers.
Safety equipment and frequency of auditing
protocols.
Once a month for the automatic equipment
and six months for fire-fighting equipment.
1.4 WHS Risks Control

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Employees should be aware of their roles in WHS management for managing hazards. To
manage risks, a step-wise process is followed; hazard identification, risk assessment, risk control,
review risk control measures.
Task 2
At the very beginning, a training need plan is developed. It is based on findings and
analysis of training needs. The analysis is as shown.
Department Occupation Task Necessary training
Store and warehouse Forklift driver Operating the forklift High-risk workplace
license, WHS
awareness, traffic
control procedures,
and operating
forklifts refresher
The analysis is done on all departments and branches.
Based on the needs analysis, a training plan was developed. The training would take 12
months.

ENSURE A SAFE WORKPLACE 8
A schedule to be followed during training was developed. It followed a risk hierarchy.
Employee
Name
Position
and
Department
Induction
Training
Incident
investigation
Firm’s
safety
measure
WHS
Code
Chemical
Handling
Safety
Equipment
Handling
TIME
Expert
Remarks
Task 3
3.1 WHSMS Measurement and Evaluation in Line with Go Fuel’s Plans
Go Fuel has an operational and well-constructed incident reporting framework. Besides
incidents reporting, more has to be done on using the statistics that are in the reporting
Wollogong Store Training Schedule

ENSURE A SAFE WORKPLACE 9
framework. ISS lacks comprehensive audit to align itself with WHSMS guidelines. However, the
management makes an effort for external audits. A resident reporting framework is in place but
fails to give detailed information pertaining an incident as required by law. Incident investigation
or framework for corrective and preventive measures has not been put in place. The staff has
been engaged in meetings to provide their views and WHS’s understanding.
3.2 WHS Record Keeping
Serious body injuries obtained at work should be reported to the authorities. An employee
is required to submit an incident Notification form within 24 hours. The staff is mandated to
immediately inform their employers on the occurrence of an incidence. Below is a sample of an
Injury Record Sheet.
Date Name of Person Injury Body Part Treatment
Incident Report Form

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Company Name
Branch/ Department
Name of Person
Injured/ Ill
Address (Home)
Personal Details Date of birth Sex Telephone
Worker (Please Tick) Yes No
Work section/ Station Occupation
Visitor (lease Tick) Yes No

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Any know illnesses or
medications
Incident Details
Nature of injury/ illness
(e.g burn)
Body location of
injury/ illness
Incident Date Incident Time Location
How the illness/ Injury
occurred

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Name of any witnesses
First Aid Management
Details of First Aid
Given
Any medical treatments
e.g. ambulance,
paramedic, doctor,
Name of Person
Administering First Aid
Work title Work Section Signature and Date
Subsequent
Management of Injury/
Illness

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Checked By Date and Signature
Hazard Report Form
Date Hazard Report Number:
Reported By
Name Position
Reported To
Name Position
Site location
Subject
Incident Near Miss Workplace hazard Hazardous Work Practice

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Hazard description (Describe below)
Action (Describe below)
Signature Date
Copy Given
to:
Manager Signature
Communicati
on Meeting
Signature