Adapting and Adopting WHS Management System

This document provides a comprehensive guide on adapting and adopting the WHS (Workplace Health and Safety) management system in the workplace. It covers topics such as legislative and best practice requirements, assessing policy and procedure adaptation, calculating resources required, and developing hazard identification and risk control procedures. The document offers valuable insights and recommendations for creating a safe workplace environment.

Ensure safe workplace at work
area

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
Section 1: Assess the existing WHS Management System.............................................................3
Section 2: Adapting and Adopting the WHS Management System................................................7
Section 3: Maintain and evaluate the WHS Management System................................................12
REFERENCES..............................................................................................................................17

INTRODUCTION
Section 1: Assess the existing WHS Management System
Provide business
overview
Provide an overview of
the business, including:
 name of business
 brief description of
what the business
does (e.g. key
functions, vision)
 your job role within
the business (or the
role you’re assuming
if you are basing this
assessment on the
case study
 selected work area
Balfour Beatty is considered to be a leading international
infrastructure group. The company deals in developing,
financing and maintaining efficient and innovative
infrastructure which helps in underpinning daily life,
supporting communities and also helps in enabling the
economic growth. It is headquartered in London offering
several services including general contracting,
construction management, design-build, cost consulting,
public private partnerships, preconstruction services etc.
The company is driving transformation of the industry for
meeting the challenges of the future (Balfour Beatty, 2021).
There are various job roles in the company including
tunnel manager, welder, works manager, technical
engineer and many more. The job role selected for this
assessment is the role of technical engineer on which the
whole case study will be based upon. The main role of
the technical engineer in this company is supporting the
technical services group which ensures the
implementation of engineering excellence and business
across BBL in line with BB and the other strategies of
business units (Al Mawli and et.al., 2021).
Identify legislative and
organisational
requirements
Identify the WHS
legislative and
organisational
There are various expectations from the technical
engineer in the company Balfour Beatty. The technical
engineer needs to work closely with the technical services
group so that the objectives of group are achieved. Also
they supports various initiatives and programmes, works
with supply chain partners and customers and also leads
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requirements relevant to
the work area. Include:
 a summary of the
relevant legislation,
including:
o Purpose and
definitions of
WHS Act,
Regulations
o Meaning of duty
of care
o Obligations of
workers at work
o Obligation of a
business to
consult and
communicate
with workers
 a summary
ofexisting
WHSorganisational
policies and
procedures
 an explanation of
how the WHS policy
illustrates the
organisation’s
commitment to
comply with WHS
legislation
Note: legislation should
be the WHS legislation
that applies to the
state/territory in which
you are studying.
the workshops for delivering the actions. They also need
to ensure all parts of BBK are compliant with the
standards of BMS. They also actively participate in all the
BB communities of practice. The technical engineer
needs to comply with IPR (intellectual property rights) and
GDPR (General Data Protection Regulations) rules. This
is how; various legislations are there which the technical
engineers of Balfour Beatty needs to adhere to.
The main objective of the WHS Act is providing balanced
and nationally framework which is consistent for securing
the safety and health of workers and workplaces. This is
done by protecting the other workers and the other
persons from any type of harm by allotting specific
responsibilities to the duty holders who can help in
eliminating or minimising the risks.
The Work Healthy and Safety legislations must be
implemented by the state as well as organisation so that
hazards can be identified in every process of activity done
by technical engineer. The engineers also need to
consider all the potential risks which are involved in
design phase, ensuring that it is safe to be build, function,
manage or demolish the building, plant or structure. This
is a sort of federal model which is a systematic approach
for implementing the risk management by following the
Risk management standards.
Duty of care is the legal duty for taking reasonable care
so that other people do not get harmed. This also helps a
person in identifying the reasonably likely risk of harm
and the care which can be provided in response. This is
basically a common concept for all the modern
occupational health and safety (OHS) workplace health
and safety regimes.
The main aim of these policies and procedures for WHS
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Attach any relevant
policies to your portfolio.
are establishing the standards and practices which can
be followed by the company by complying with the work
health and safety act guidelines.
Beatty Balfour can make use of these policies and
procedures by implementing the policy like no employee
is to commence work or cannot return to work under the
alcohol or drug influence. This will be considered as the
breach of policy due to which disciplinary actions need to
be taken which can also include termination of
employment.
Identify WHS personnel
Identify all personnel
associated with the work
area’s WHS.
Include the following
people in your answer:
 Persons within the
organisation who are
responsible for WHS
 Their responsibilities
(as per policy and
procedures)
Explain how they are
connected to the work
area and WHS (e.g.
represents contractors in
consultative WHS
discussions).
The main responsibility of WHS personnel is to take
reasonable care for their own health and safety along with
others. They must also comply with any reasonable
instructions, procedures and policies which is given by
their employer, controller or business of the workplace.
All the workers in the company are considered to be
responsible for the WHS impact of their own actions, they
all must need to ensure that their duty and work are
carried out in line with the WHS management policies.
The employers need to provide a workplace which is
completely free from hazards and must also comply with
all the regulations which are issued under the WHS Act.
They must make sure that the employees can use and
have safe tools and equipments and also properly
maintains them.
The technical engineer also needs to ensure that they
work in safe manner in the same way as they have been
trained. They must also need to follow the employer,
cooperate with them by following all the procedures of the
workplace and do not deviate from them.
Research WHS best
practice
Research and
summarise WHS best
practices for the selected
The best practice for the technical engineers in Balfour
Beatty is to always make use of the Personal Protective
Equipment and must also be trained to use them. The
companies must also provide them with the proper PPE
and adequate work equipments (Lingard and Wakefield,
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work arearelated to:
 hazard identification
and risk control
 WHS communication
and consultation
practices
 health and safety
requirements for
working from home.
2019).
The technical engineers can prevent contact from any
hazardous materials, can be secure by firmly securing to
machine, protecting from falling objects and also do not
create new hazards. They must communicate this with
the other employees, observe the tasks, checks the
accidents and must read instructions for the proper use of
tools and equipments which can help in informing about
the hazards.
The health and safety requirements for work from home
technical engineers include providing proper work
environment at home such as workstation set up, safety
from lighting, heat, cold, home hygiene and home
renovations. Proper contact and communication must be
practiced through calls and virtual meetings.
Assess policy and
procedure adaptation
requirements
Assess the requirements
for adapting the existing
WHS policy and
procedures by:
 setting at least two
goals for adapting
the existing WHS
policy
 outlining shortfalls of
the existing policy
and procedures.
The main goal of WHS policies and procedures is to
make the health and safety major part of every position in
the company. This also helps in outlining the
requirements to comply with the internal and external
compliance requirements. These must be consulted with
the workers on regular basis regarding the safety issues
so that everyone understands this. The training can be
provided for ensuring that workers work in the safest
manager as possible.
The shortfalls of the existing policies include reinforcing
and clarifying the standards expected of the employees in
the company. The other shortfalls are not given proper
punishments and imposing fines for the breach of any
policies so that other person doing the same must think
twice before repeating the same carelessness again.
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Section 2: Adapting and Adopting the WHS Management System
Summarise the WHS
meeting
Summarise the
outcomes of the WHS
consultative
arrangement meeting.
Provide information
about the meeting
participation and
outcomes to any relevant
personnel (e.g. email a
summary or minutes of
meeting to the
management team).
Follow any required
organisational policies
and procedures when
providing the
information.
Attach proof of your
communication to your
portfolio.
The WHS meeting was held for approximately 45 minutes
where all the existing policies were discussed and the
improvements which need to be done in the same were
discussed on the basis of the accidents which took place
recently (Davis and et.al., 2019).
The employees of every department participated in the
same. Every employee needs to listen to all the policies
as they have the responsibility to convey the same to
other employees as well. While conveying the
information, organisational as well as WHS policies were
adhered to while discussing about the policies in meeting.
These include that none of the employee must be
personally tortured or targeted because of any
carelessness or any other things. This is why; general
discussion was done so that all the attendees in the
meeting can know about the policies which must be
followed by them and also they can be updated with the
new policies.
Adapt WHS policy and
procedures
Adapt the existing WHS
policy and procedures to:
 reflect legislative and
best practice
requirements
 meet set goals
 address shortfalls in
the existing policy
 include any
The best policies and procedures must be adapted by the
employees including technical engineers of Balfour
Beatty. These must include the risks assessments,
consultation with the employees, maintaining the
equipments and plants, safe handling and using of
substances, ensuring the responsibility of the authority is
carried out and the most important is the training of the
workers and the staff (Gurmu, 2019).
These can help in setting the goals such as management
of health and safety in the organisation and committing to
the health of safety of the workers and the other staff. The
employers must also possess duty of care for protecting
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additional
requirements
established at the
meeting.
Attach the adapted
policy to your portfolio.
their employees as well as others from any type of harm
from work activities.
The additional requirements include proper training to the
employees and establishing effective communication
among each one of them.
Calculate required
resources
Calculate the resources
required to support
policy and procedure
requirements by:
 identifying financial
and human
resources
 using mathematical
and problem-solving
strategies to perform
calculations (e.g.
brainstorming,
budget information).
 explaining how you
have adhered to
organisational
requirements.
The financial and human resources are needed for
supporting the policy and procedures requirements of
WHS. The human resources include the proper job
design, performance management, organisational culture,
training, ensuring good health and well being and many
other resources like induction, recruitment and selection.
The financial resources are required for implementing all
these practices as capital is needed for all these activities
and their proper management (London and et.al., 2021).
Budget information can be taken; brainstorming activities
can also be done. The organisational requirements have
been adhered to by considering the financial stability of
the company and all the WHS policies were implemented
by keeping in mind the budget of the company so that
other important processes need not to be sacrificed.
Develop and maintain
hazard identification and
risk control procedures
Develop and maintain
procedures reflect
legislative and best
practice requirements
and include any
additional requirements
established at the
There can be many hazards in the construction
companies related to the work area of technical
engineers. The major hazard identified is the ergonomic
risks which are due to improper set up of workstation or
repetitive movements (Farr and et.al., 2019).
The risk factors for these risks include compression or
contact stress, lifting lighting, noise, insufficient rest
breaks etc.
These must be mitigated by the proper use of materials
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meeting, by:
 Identifying and
reporting on one
hazard and its
associated risk in a
risk management
report (use Fatigue
Management Report
Template if
applicable). In your
report include:
o Problems
associated with
hazard
o Signs of the
hazard
o Risks associated
with hazard and
procedures for
managing the
risk
o Proposed
strategies for
managing risk
and relationship
to hierarchy of
control (e.g.
implement safe
working hours
guidelines)
o Sources of
information used
for the report, as
well as sources
of expert advice
that could be
including proper set up of the workstations. The activities
of the employees must be monitored.
The strategies which can be used for mitigating these
risks include get moving by taking micro breaks, warming
up, stretching up prior to activities, changing positions by
respecting the pain (Furci and Sunindijo, 2020).
The CEO must not cut the payments of the employees for
taking some breaks if needed for their health and safety.
The CEO must also organise some fitness and wellness
programs for the employees which can help in improving
the mental as well as physical health of the employees
working such as technical engineers at Balfour Beatty
company.
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used if further
advice is needed
in the area.
 Considering expert
advice, including:
o Applying
hierarchy of
control (e.g.,
email requesting
permission from
CEO to incur
costs)
o An appropriate
request for
advice (e.g. draft
an email or
telephone script)
o Providing a
resource for
implementing
the risk control
measure (e.g.
poster for
workplace notice
board, draft
email etc).
Attach the Risk
Management report to
your portfolio (e.g.
completed Fatigue
management report
template).
Attach request for expert
advice.
Attach resource for
implementing the
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hierarchy of control.
Develop a WHS
induction and training
program.
Use the work you have
done in section 1 and 2
to develop a WHS
induction and training
program for your chosen
organisation in an
appropriate format (e.g.
MS PowerPoint
presentation).
Your presentation must
address:
 Persons within the
organisation who are
responsible for WHS
and each of their
responsibilities (as
identified from the
Health and Safety
Policy and
Procedure).
 A review of the key
changes made to the
existing Health and
Safety Policy and
Procedure
 An outline of the
revised Grow
Management
Consultant’s Work
Health and Safety
Policy and
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associated
procedures
 Outline of hazard
identification and risk
control procedures.
Attach your training and
induction program to
your portfolio.
Attach : Adapted policy and procedures ☐
Risk Management Report ☐
Hierarchy of control – permission for expert
advice
☐
Request for expert advice ☐
Resource for risk control ☐
Training and induction program ☐
Section 3: Maintain and evaluate the WHS Management System
Summarise and act on
induction meeting
outcomes
Summarise the
outcomes of the training
and induction.
Complete any
improvement requests/
instructions (e.g.
develop an internal work
from home checklist).
Update policy and
procedures if required.
The outcomes of the training and meeting helped in
conveying the necessary information to the employees
regarding their health and safety and also this included the
need of effective communication among the employees
who are working on site and the ones who are working
from home (Rameezdeen and Elmualim, 2017).
The employees also became aware of the situations in
which they need to seek help and also implement certain
strategies so that risks can be minimized and harm can be
reduced.
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Attach proof of
completed improvement
requests and updated
policy/procedures to
your portfolio.
Apply record keeping
Use a system for WHS
record keeping (e.g.
cloud-based filing of
WHS documents). In
your system, include:
 Filing system for
WHS
documentation (e.g.
screen shot of
cloud-based filing of
WHS documents)
 Record of all WHS
decisions including
why the decision
was made in this
assessment (e.g.
electronic MS Excel
WHS decision
register recording all
WHS decisions
made during this
course).
Attach proof of your
WHS record keeping to
your portfolio (e.g.
screen shot of cloud-
based filing system,
completed WHS
Records must be saved and kept in cloud based filing so
that no one can make changes in it and there are less
security issues in the same.
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decision register).
 Report on your
organisations WHS
performance.
include:
o an evaluation
according to the
Performance
Reporting Matric
(see
Performance
Reporting Matrix
document)
o two
recommendatio
ns for
improvement
per area.
The recommendations include providing training and
development and also investing proper amount of money for
providing good quality materials to the employees. Health
insurance of all the employees must be done.
Establish performance
indicators:
Conduct research and
establish performance
indicators for your
organisation. In your
answer:
 identify four suitable
WHS performance
indicators for your
organisation
 explain the rationale
for each
 explain how
regularly
performance should
be measured
Safety trainings, safety audits, Safety performance
indicator for measuring the level of safety which is
achieved in the company, benchmarking with other
companies etc.
The evaluation can be done through general evaluation,
documentation evaluation and worksite evaluation (Gurmu
and Aibinu, 2018).
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 write a short one-
page report on the
performance
indicators (Use
Performance
Indicator Report
template if
applicable).
Attach: Record keeping system ☐
Proof of WHS decision records ☐
Proof of implemented improvements ☐
Updated policy and procedures ☐
Performance Indicators Report ☐
Performance report ☐
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REFERENCES
Books and Journals
Al Mawli, B. and et.al., 2021. Construction SMEs safety challenges in water sector in
Oman. Safety science. 136. p.105156.
Davis, P. and et.al., 2019. Key Solutions for Construction and Demolition (C&D) Waste
Management in NSW, Australia. 43RD AUBEA, p.612.
Farr, D. and et.al., 2019. Talking, listening and acting: Developing a conceptual framework to
explore'worker voice'in decisions affecting health and safety outcomes. New Zealand
Journal of Employment Relations. 44(1). p.79.
Furci, J. and Sunindijo, R.Y., 2020. Impacts of the WHS Act 2011 on safety management in
small and medium construction companies. International Journal of Construction
Management. 20(3). pp.196-206.
Gurmu, A.T. and Aibinu, A.A., 2018. Survey of management practices enhancing labor
productivity in multi-storey building construction projects. International Journal of
Productivity and Performance Management.
Gurmu, A.T., 2019. Identifying and prioritizing safety practices affecting construction labour
productivity: An empirical study. International Journal of Productivity and Performance
Management.
Lingard, H. and Wakefield, R.R., 2019. Integrating Work Health and Safety Into Construction
Project Management. Wiley-Blackwell.
London, K. and et.al., 2021. Construction Work Health and Safety Management Using Building
Information Modelling. In Handbook of Research on Driving Transformational Change
in the Digital Built Environment (pp. 91-119). IGI Global.
Rameezdeen, R. and Elmualim, A., 2017. The impact of heat waves on occurrence and severity
of construction accidents. International journal of environmental research and public
health. 14(1). p.70.
Online
Balfour Beatty, 2021. [ONLINE]. Available through :< https://www.balfourbeatty.com/>
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