The Project Procurement Management Plan - Desklib

Enterprise Project Management
MSPM1-GC4000
Edward Kleinert
The Project Procurement Management Plan
The Project Title
The Organization Name or Business Unit Name or
Department Name
The Project Solution
Authors Name:
Date:
Student Name:
Course Name:
Course ID Number:
Team Name and Number:
Date:
1

Enterprise Project Management
MSPM1-GC4000
Edward Kleinert
Introduction and Purpose
Procurement management plan is defined as the process by which the
resources required for a project are procured from a chosen vendor. Once
the list of resources is developed for the project, it is handed over to the
procurement department who then places the order to suitable vendors.
The purpose of procurement is to purchase the resources required for the
project at the lowest possible price but also not compromising with the
quality of the resources. In this project, technological augmentation devices
need to be purchased that will installed within the hotel rooms and other
facilities. The procurement will be based on a contract-based agreement and
the vendors will need to deliver the resources within time and in good
condition.
Four Seasons will utilize contract based process for procurement of specific
materials and resources required for the project. The procurement standard
specifications for the project are as follows.Procurement Standards – Four Seasons will utilize SAP platform for procuring
software based services from the vendors. The hardware and other technical
devices will be purchased from reputed vendors who sell the best quality
branded products at best possible prices. In addition, there is an organisation
named Tecma who assists organizations in selection of appropriate vendors
and also reduce costs of sourcing supplies. This vendor management service
will be utilized for this project.Vendor Selection Process – For the procurement of material resources
(including new technological devices), the vendors will be chosen through
detailed background check including reputation and customer reviews.Accounting Requirements – The business analyst will be assigned to collect
all vendor related information in order to add the vendors to the accounts
database.Contract Type – Lump Sum.Risks – Risks will be covered through the terms of contract.
Performance Metrics – These will be determined through standard
benchmarks that have been released. For the hardware, the performance
metrics will include the latest updated versions with best and uninterrupted
performance compared to other similar products available.Cost Determination – It will done through analysis of standard market prices.Management of Suppliers – It will be done by the procurement manager.Decision Making Criteria – Decisions will be taken considering its impacts on
scope, time and cost.
Items to be procured with justification statements and timelines – Items to be
procured include iPads, sensors and software based services in order to
enhance the experience and convenience of the customers. The
procurement process is expected to take around 20 days.
2