Hope Business Meeting Minutes

This document contains the minutes from a general meeting held by Hope Business Management Company on December 5th, 2017. The meeting covered various topics, including quorum confirmation, apologies noted, approval of previous minutes, revisions to the Committee Charter, discussion on committee structures and charters, an overview of the Enterprise Risk Management process, and concluding remarks. The minutes provide a detailed record of discussions and decisions made during the meeting.

Meeting Minutes
Name
Institution

MINUTES OF THE GENERAL MEETING OF HOPE BUSINESS MANAGEMENT
COMPANY HELD AT THE SUNCORP PLACE, ON FRIDAY, 5th DECEMBER, 2017
FROM 11.30AM AT SUNCORP PLACE.
Present Members: Lucas Liam Chairman
Fernandes Hunter Vice-Chairman
William Ryan Member
James Mohamed Member
Julius Tyler, Member
Thomas Scarlet Member
In Attendance: Patrick Harrison Chief Executive & Secretary to the Board.
GM/ 1/2017 Quorum & Notice of Meeting
The Chairman called the meeting to order following the attainment of the mandatory quorum of
Seven members including the secretary in accordance with Section 7(1) of the first schedule of the
Company by-laws.
GM /2/2017 To note Apologies
The Chairman noted that apologies were received and further stated that as to have been
duly recorded by the Chief Executive and Secretary to The Board.
GM /3/2017 Minutes of Previous Meeting
The Minutes of the previous Meeting as proposed by William Ryan and seconded by Julius
Tyler were confirmed as a true record of the proceedings of that meeting.
GM/4/2017 Committee Charter.
William Ryan presented minor revisions to the charter, noting the additional responsibility of the
Committee's review and recommendation to the Board of Directors regarding methods of
eligibility and voting proposed by certain sectors of the Advisory Committee.
In response to Lucas Liam questions regarding the Committee’s responsibilities on matters
relating to strategic planning in Section IV(C), Mr. Julius stated that this Committee oversees the
process of corporate strategic planning at a high level. Details regarding strategic planning are

reviewed by the Board of Directors as a whole.
The Committee discussed these issues with management while Thomas Scarlet noted that an
oversight of strategic planning task had initially been assigned to the System Planning
Committee, and was later moved to this Committee.
After additional discussion, on the matter the Committee approved the proposed changes to the
charter, which will be presented for its review and approval.
GM/5/2017 Committee Structure and Charters.
William Ryan presented the charters for review, noting that this Committee surveys the charters
of each committee on an annual basis. Lucas Liam stated that the Human Resources
Committee, which he chairs, will take up o n revisions to its charter next week.
The Committee went further to discuss the contents of the committee charters. Thomas Scarlet
stated that these charters provided that each committee will review and propose to the Human
Resources Committee any goals and metrics for inclusion in the process to determine Hope
Business Management annual incentive compensation plan. He advised that the Audit & Finance
Committee recently stated its intent not to intrude upon the work of the Human Resources
Committee, so the language in its charter is being modified.

GM/6/2017 Enterprise Risk Management Process: Annual Overview.
William Ryan summarized the overall strategic planning process at the Company, which in recent
years has been overseen by James Mohamed. He (James Mohamed) advised that management is
proposing no changes to its method of reporting risk and no changes to the Enterprise Risk
Management Guiding Principles. During the past year efforts have increased to discuss risk
management issues at the committee level of the Board of Directors, consistent with the
assignment of risks to each committee. James Mohamed noted that risk owners are fully
engaged, with significant issues being brought before each of the Board Committees by the
appropriate management representatives.
Hope Business Management Risk Management Guiding Principles specify that management will:
(1) Pursue only initiatives and opportunities that further the company’s Strategic Plan, and
provide a reasonable expectation of creating value;
(2) Identify and cost-effectively manage risks that could negatively impact Hope Business
Management ability to deliver such value; and
(3) Comply at all times with reliability standards, tariff requirements, and other obligations.
James Mohamed reviewed its elements, as set forth in his report, including how enterprise risks
are evaluated by impact and likelihood.
Regarding improvements to the risk management process, James Mohamed stated that every
quarter management meets with elements of the Company, such as Internal Audit, to assess
potential risk increases. As noted above, management meets with each Board committee to
review all risks that are assigned to them. This effort will be completed by November.
Management also develops leading indicators of increasing risks where meaningful.
Finally, he advised that management assesses the impact and likelihood ratings for the
Company’s risks, and explicitly identifies those risks that would have been reported to the Board

without mitigation efforts.
GM/7/2017 Any Other Business.
There was no new business.
GM/8/2017 Closing Remarks.
There were no public comments and there being no further business before the Committee, it
adjourned.