Spreadsheet Design and Workplace Safety

This assignment delves into the presentation of spreadsheets within organizations, covering formal and informal methods suitable for various occasions. It emphasizes the importance of style guides for enhancing spreadsheet aesthetics and data organization. Additionally, it outlines the legal obligations of both employers and employees regarding workplace health and safety, ensuring a safe and productive environment.

Question1:
Answer1: Ergonomics is all about designing and maintaining the workplace, products or systems
in a way that they ultimately give healthy and safe experience to the people who are involved. In
simpler words ergonomics is about the safe and healthy environment and sitting arrangement for
the human in such a way that, the scope of any injury becomes less or zero. The 5 aspects of
good agronomics are as under (Norman, 2016):
 Stretch and walk around regularly.
 No Ignorance towards any physical pain.
 Mattresses should of good quality for sleep.
 Do not lift heavy weights.
 Use products that are ergonomically designed.
At regular intervals of 1 hour, one should take break from the work just to stretch the legs and
arms. A person should take a walk around the cabin or around the floor. This practice will keep
the person away from any health issues.
Question2:
Answer2: In an organization the arrangement of desk, seating, lighting greatly affects the
employees working in the organization, the arrangement of desk, seating and lighting, external
hardware and other devices should be in the following way:.
 The computer desk must support foot rest or space for leg room.
 Seating arrangement should be in such a way that no chance of injury or distractions is
there.
 The chairs to be used for sitting should be adjustable in terms of height, should be
rotatable, and must have hand and head rest.
 The external hardware and other peripheral devices should be placed far away from the
employees so that these can put no adverse effects on the health’s of the employees.
 Lighting should be neither too dim nor too bright; it should be adjusted according to the
international standard of lighting at workplace i.e. ISO/TC 274.
Talking about health and safety considerations for work area such as (James, 2014):
Noise: Excessive noise is capable of damaging ears in such an adverse effect that it might
become impossible to treat them later. So the workplace must not have any disturbing or
annoying noises such as (Alarms, machines, speakers) close to the employees.
Hazards: The workplace must be designed in such way that, in case of any natural or unnatural
hazard, the chances of the survival of the employees does not decrease. This can be done through
avoiding slippery floors, providing fire extinguishers, by keeping away stuff that is a bad
resistance of fire.

Temperature: Extremely hot or extremely cold, temperature should be avoided. A moderate
temperature should be maintained in an organization.
Question3:
Answer3: Sustainability at the workplace refers to the use of available resources of the
organization in a way that it does not harm the internal or the external environment of the
organization. Sustainability at the workplace not only means using resources carefully but
reusing or reproducing the resources to reduce wastage of monetary or non monetary resources
of the organization. if batteries are being used in an organization regularly then it the
organization should switch to rechargeable batteries, a recycle bin should installed to recycle
things. Now if we talk about the different methods to conserve papers at the workplace than
these are as under (Morgan, 2014):
 The pages used for printing should be double sided.
 Should set up a tray for waste papers, these can be reused later on.
 Electronic mails should be used internally for documents or files.
 Proof reading is a must before printing any page.
Question4:
Answer4:

Question5:
Points in Relation to Spread
Sheet
What is the Importance?
Defining the purpose of the
spreadsheet
The importance of defining the
purpose of the spreadsheet is to know
that it represents the particular
purpose; a spread sheet can be used for
gaining insights, planning and data
storing.
Understanding the intended
audience for the spreadsheet
The importance of understanding the
intended audience is that, the creator
will only add the data; insights or
planning that will be of use of the
audience.
Identifying the data source
used for data entry
Identifying the data source is really
important as spreadsheet must be made
or right and true data. The source must
be identified. To make the S.S more
reliable.
Understanding the
information to be reported in
the spreadsheet
What information should be included
and what not is of great importance
creator of S.S must include all the
information that is relevant and useful
for the audience.
Knowing where to store the
spreadsheet
The importance this is that, a S.S may
contain some confidential information,
it is of great importance that where to
store spreadsheet.
Knowing how to name the
spreadsheet
The naming of the spreadsheet also
holds great importance, as when in
future any information is required it
should be easily searched in files.

Answer5: The methods that can be used in an organization for the presentation of the
spreadsheets are as under:
Very Formal Formal Informal Very Informal
Suitable Occasion Big Meeting Small Meeting Internal
Batch, Not
all Familiar
Small
Professional
Meeting,
where
everyone
knows each
other.
Purpose Furnish
information to
wide number of
people
Furnish facts but
also get reaction
Provide
facts, people
responds
back.
Give
information
or make the
information
Audience Interaction
A formal question
and answer round
is normal.
During this people
may interrupt you
by asking different
questions
In this, it is
you who
decide to
answer in
between or
later wards
These
sessions can
be interactive,
it’s up to you
to allow.
Question6:
Answer6: The two major benefits of having a style guide for spreadsheet design are as under:
 It will look attractive and appealing.
 All the data presented in it will look authentic and properly organized.
The GSE requirements of design and development are as under:
 General Information
 Header & Footers

 Paper Size
 Margins
 Number Format
 Dates
 Design Points
 Company Logo
 Format And Review
Question7:
Answer7: The four requirements that an employer must fulfill under work health and safety
legislation are as under (Anonymous, 2017):
 Preservation of the place of work, together with entrée and way out, in a safe condition;
 Condition of information, instruction, guidance and control necessary for the health and
safety of employees.
 Mental health.
 Provision and preservation of secure operational surroundings with sufficient facilities.
The Four Requirements of an employee under work health and safety legislation are as under:
 Take sensible care of their own, physical condition and security and electrical safety.
 The worker working at the organization must think and act wisely by conducting only
those acts that does not affects the health of the organization and the health of the other
employees.
 Meet the terms, so far as they are rationally able with directives.
 Collaborate with sound health and wellbeing and electrical safety policies or measures
that have been notified to workers.
Bibliography
Anonymous. (2017, June 16). Workplace Health and Safety. Retrieved July 5, 2018, from Workplace
Health and Safety: https://www.worksafe.qld.gov.au/laws-and-compliance/workplace-health-and-
safety-laws/laws-and-legislation/work-health-and-safety-act-2011
James, C. (2014). Workplace Safety and Health. The Standards of Workplace Journals , 24.

Morgan, J. (2014). Creating An Engaged Organization By Focusing On Sustainability In The Workplace.
The Future of Work , 23.
Norman, D. (2016). The Design of Everyday Things. Burglue: Harlka Printing and Press.