Implementation of ERP for UNICEF Child Care: Systems Development Report

This report outlines the project initiation document for the implementation of an automated ERP system for UNICEF Child Care. It includes the approach to systems development, system requirements, project cost benefit analysis, project schedule, system information requirement investigation techniques, reflections and conclusions, and references.

COIT 20248: Information Systems Analysis and Design
Term 3, 2017
Assessment 1 - Systems Development
Lecturer: Lecturer Name
Tutor: Tutor Name
Prepared by:
Student Name
Student Number

Table of Contents
Insert a word generated table of contents here

1. Introduction
The following report is a project initiation document that would be helpful for providing
project brief to those stakeholders that are unknown to the operations of the project. The
alignment of the effective project activities would also be helpful for the continuation of the
operations favouring the management of the activities. The implication of the project
deployment methods would allow the utilization of the system development processes so
that UNICEF would be able to develop the automated ERP system required for easing the
processing and development of the operations. The integration would also help in forming
the alignment of the improved operation development so that the implication of the
effective modification of the payment system operation along with the inclusion of the stock
maintenance system. The use of the improved operation development would also help in
forming the deployment of the successive management of the operations favouring the
employment if the successive development.
The objectives of the project of Implementation of ERP for UNICEF Child Care would be
implemented for the alignment of the successive implication of the activities favouring the
deployment of the automated ERP system for aligning the management of the improved
functional analysis. The objectives of the project are,
 To deploy the alignment of operations for developing successive integration of the
activities
 To implement ERP sales for UNICEF so that the implication of the effective
operations would be deployed for listing the improved activities
 To deploy the use of the ERP sales for easing the payment process and stock
maintenance
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2. Approach to Systems Development
2.1 Existing Approach
The existing system of UNICEF is a manual process that would be helpful for the alignment
of the operations for favouring the development of the traditional operations. The manual
payment and record keeping would be helpful for aligning the deployment of the successive
integration of the operations. The manual payment process would be done by an employee
for keeping the allocation of the operations and favouring the management of the
successive management operations. The implication of the manual payment had tended to
form major issues in delaying the activities and forming the major hindrance for the
alignment of the stock management process. The existing system components are,
Manual Stock Maintenance: The manual maintenance of the stock is used in UNICEF
for the food, residence, and education supplies to the children. However, it has resulted in
forming the issues in improving the operations.
Traditional payment process: The traditional payment process is being used at
UNICEF for managing the cost payment for the organization. The amount expended for
providing the food, residence, and education to the children registered under child care at
UNICEF.
2.2 Selected Approach for System Development
The new ERP system development is helpful for forming the support and
development of the activities and favour for the implication of the improved operational
development. The ERP system would help UNICEF in,
Automatic Data Management: The automatic data management would be employed for
UNICEF and it would also help in forming the utilization of the cohesive deployment of the
operational process. The management of the data would be eased by the use of ERP system
for UNICEF and the inclination of the operations favouring the alignment of the operation
management.
Smart Payment Process: The ERP operations would be aligned for aligning the management
of the operations and it would be helpful for the formation of the improved alignment
model and it would tend to form the deployment of the activities favouring the alignment of
the operations.
Supply Management: The supply management would also be eased by the use of the
successive integration management. The ERP system would be helpful for forming the
utilization of the effective operation development for the activities. The use of effective
integration would also help in forming the utilization of the operations.
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3. Systems Requirements
3.1 Functional Requirements
The functional requirements of the technical requirements are the technical requirements
that would be helpful for the alignment of the operations. The alignment of the operations
would also help in forming the improvement of the activities for forming the development
of the operations. The following list would show the functional requirements of the project,
Integrated Database: The use of the integrated database would help in forming the
alignment of the activities favouring the alignment of the successive development of the
activities. The database would also be helpful for forming the alignment of the activities
favouring the cohesive development.
Customer Interaction Option: The customer interaction is a major process that would help
the alignment of the feedbacks from the customer. A chat and query option could be helpful
for forming the alignment of the communication for interaction of activities. The
deployment of the operations is implied for forming the modification of the operations.
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4. Project Cost Benefit Analysis
Cost benefit analysis is done for the analysis of the operations and it would be helpful for
the deployment of the effective cash flow analysis. The use of cost benefit analysis is done
for ensuring that the project can be approved or rejected. The analysis would also help in
calculating the net cash flow for a year.
Cost benefit analysis
Year 0 Year 1 Year 2 Year 3
Net economic benefit £ - £
30,000.00
£
25,000.00
£
45,000.00
One time cost -£
60,000.00
£ - £ - £ -
Recurring cost £ - -£
12,000.00
-£
12,000.00
-£
12,000.00
Net cash flow -£
60,000.00
£ 18,000.00 £ 13,000.00 £ 33,000.00
Discount factors
Discount rate 10%
Year Index 0 1 2 3
Discount factor 1 0.91 0.83 0.75
Discounted flows
Cost -£
60,000.00
-£
10,909.09
-£
9,917.36
-£
9,015.78
Benefit £ - £
27,272.73
£
20,661.16
£
33,809.17
Net -£
60,000.00
£
16,363.64
£
10,743.80
£
24,793.39
Cummulative -£
60,000.00
-£
43,636.36
-£
32,892.56
-£
8,099.17
Net present value -£
8,099.17
ROI 3%
Payback Analysis
Months
40
Payback Period in
Years
2 years and 6
months
Table 1: Table Caption
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5. Project Schedule
ID Task
Mode
Task Name Duration Start Finish
0 Implementation of ERP for UNICEF Child Care60 days Mon 7/2/18Fri 9/21/18
1 Planning of Project 5 days Mon 7/2/18 Fri 7/6/18
2 Analysis of Requirements 2 days Mon 7/2/18 Tue 7/3/18
3 Detection of issues in UNICEF 1 day Wed 7/4/18 Wed 7/4/18
4 Consider Possible Solutions 1 day Thu 7/5/18 Thu 7/5/18
5 ERP system in suggested 1 day Fri 7/6/18 Fri 7/6/18
6 Receive Approval to Proceed 0 days Fri 7/6/18 Fri 7/6/18
7 Preparation for Project 12 days Mon 7/9/18 Tue 7/24/18
8 Determine Project Scope 1 day Mon 7/9/18 Mon 7/9/18
9 Determine Project Goals and Objectives1 day Tue 7/10/18 Tue 7/10/18
10 Create an Appropriate Time Schedule2 days Wed 7/11/18Thu 7/12/18
11 Develop and Appropriate Project Project2 days Fri 7/13/18 Mon 7/16/18
12 CB analysis 2 days Tue 7/17/18 Wed 7/18/18
13 Resource Work Allocation 1 day Thu 7/19/18 Thu 7/19/18
14 Procure Budget and Resources 3 days Fri 7/20/18 Tue 7/24/18
15 Proceed to Execution of Project 0 days Tue 7/24/18 Tue 7/24/18
16 Execution of Project 33 days Wed 7/25/18Fri 9/7/18
17 Hire System Developer and System Trainer1 day Wed 7/25/18Wed 7/25/18
18 Create a System Prototype 5 days Thu 7/26/18 Wed 8/1/18
19 Develop Website along with User Portal2 days Thu 8/2/18 Fri 8/3/18
20 Add "Create Profile" Feature 2 days Mon 8/6/18 Tue 8/7/18
21 Add Payment Gateway 2 days Wed 8/8/18 Thu 8/9/18
22 Test the Prototype 3 days Fri 8/10/18 Tue 8/14/18
23 Risk Assessment and Management 3 days Wed 8/15/18Fri 8/17/18
24 Develop Complete Version 10 days Mon 8/20/18Fri 8/31/18
25 Test and Handover 5 days Mon 9/3/18 Fri 9/7/18
26 Sign Off and Closing of Project 10 days Mon 9/10/18Fri 9/21/18
27 Training of Employees 7 days Mon 9/10/18Tue 9/18/18
28 Review and Documentation 2 days Wed 9/19/18Thu 9/20/18
29 Sign Off by Stakeholders 1 day Fri 9/21/18 Fri 9/21/18
30 Closing of Project by Project Manager0 days Fri 9/21/18 Fri 9/21/18
7/6
7/24
9/21
S T M F T S W S T M F T S W S T M F T S W S T
Jul 1, '18 Jul 15, '18 Jul 29, '18 Aug 12, '18 Aug 26, '18 Sep 9, '18 Sep 23, '18
FIGURE 1: Figure Caption
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6. System Information Requirement Investigation Techniques
6.1 Stakeholders
The stakeholder analysis of the project involves the internal stakeholders and
external stakeholders so that the deployment of the operations would be eased. The
stakeholders would be responsible for having direct or indirect impact on the operations of
the development. The various stakeholders of the project are,
Internal Stakeholders:
1. IT engineer
2. Project Manager
3. Client
4. Steering Committee
5. User Staff
External Stakeholders:
1. Children
2. Contractor
3. Vendor
6.2 Investigation Technique
The use of customer feedbacks, past documentation, and interview would be helpful
for collecting information on the implication of the ERP operations in the organization. The
use of this investigation is deployed for the aligning the formation of the operations and it
would result in forming the deployment of the operations facing the alignment of the
operations. The explanation of these investigation methods are given below,
Customer Feedback: The use of the customer feedback is a very crucial factor for the
development of the ERP system. The customer feedback is helpful for aligning the functions
and forming the deployment of the improved operation development. The use of customer
feedback would also help in forming the required modification of the system.
Past Documentation: The past documentation would be aligned for the deployment
of the effective operations and it would also help in easing the management of the
successive development mode. The past documentation would help in easing the
development of the improved operations.
Interviews: The interviews would help in forming the alignment of the effective
development operations. The interviews would be helpful for aligning the development of
the operations. The interviews would be helpful for the development of the activities is
deployed for listing the alignment of the effective deployment model.
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7. Reflections and Conclusions
The project of Implementation of ERP for UNICEF Child Care is being done for the
analysing the prospects of the Learning Management and Development. I was able to use
the effective project management operations for aligning the management of the improved
operation development. The use of the successive development of the operations would
also help in seising the opportunity for project development. I was able to use the successful
management of the operations and it would also help in forming the references of future
projects.
In the project report, it would be helpful for the design development and system
integration so that the UNICEF child care. The requirement of the project is developed for
the alignment of the successive operation management. The use of the suitable timeline
was helpful for forming the development of the final project report. Moreover, the analysis
also helped in forming the utilization of the operations. The deployment of the operations is
aligned for the formation of the successive plan development.
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8. References
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