Establishing a Company - Sponsorship Request Letter and Project Management Plan

This report provides a sponsorship request letter and project management plan for KIWI Electronics, an electronics company launching in Auckland. The report includes a work breakdown structure, resource and time management, monitoring and control tool, communication tool, planning and schedule tool, and closure plan.

Running Head: ESTABLISHING A COMPANY
Establishing a Company
Name of the Student
Name of the University
Author Note

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ESTABLISHING A COMPANY
Letter to Sponsor
KIWI electronics
July-12, 2018
Subject: Request for sponsorship
Dear AJT Solutions,
KIWI Electronics, an electronics company will be launching next month in heart of
Auckland. It is an electronic company dealing with goods namely mobile, computers and their
accessories. For launching this organization there is a need of sponsorship to increase the
efficiency in marketing of KIWI electronics.
I would like to inform you that you and your organization will be termed as social
partners until debts are met and in case of growth in interest in this business field you can stay as
our partner as long as you wish. Project initiation plan will start from 15th July. Hence sanction of
sponsorship before 13th July will be extremely helpful for KIWI electronics.
I hope the sponsor will get sanctioned within due date as it will help our organization to
flourish in establishing KIWI electronics.
Yours Sincerely
Andrew Kane
(CEO, KIWI Electronics)

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Table of Contents
Introduction......................................................................................................................................3
Project Goal.....................................................................................................................................3
Project Scope...................................................................................................................................3
Work Breakdown Structure.............................................................................................................4
Resource and Time Management....................................................................................................4
Monitoring and Control Tool...........................................................................................................4
Communication Tool.......................................................................................................................5
Planning and Schedule tool.............................................................................................................6
Schedule.......................................................................................................................................6
Documentation tool.........................................................................................................................7
Closure.............................................................................................................................................7
References........................................................................................................................................8

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ESTABLISHING A COMPANY
Introduction
KIWI electronics is an electronics company that will be launched in Auckland and will be
a dealer of various kind of electronic goods which will include latest electronic gadgets namely
newly launched mobiles, high end computing systems, requirement oriented computing devices
and other computing accessories that helps in bettering lifestyle of people in the city. This report
is about setting up the organization from the beginning. This report will provide sponsor letter
that will help the organization in earning sponsors and make the firm financially more stable.
This report will also provide goal of the project. This report will also discuss regarding the scope
of the project. This project will al provide Work breakdown structure of the project. Resource
and management of this project will also be discussed. Communication tool, Planning tool and
documentation tool will also be discussed in this report.
Project Goal
Goal of this project is to set up an organization that will sell electronic products. Goal of
the organization will be to earn profit. Major goal of the organization is to sell proper quality
product as it helps in increasing trust of global audience. KIWI electronics will also like to
increase their brand value in order to increase brand loyalty of stakeholders who are directly
related to the organization.
Project Scope
KIWI Electronics will be a profit making organization so the major scope of this project
is to earn profits by selling products available in their stock. Hiring of employees also act as one
of the major scope of this organization. Local candidates who are searching for jobs will get
employed in KIWI electronics. Auckland will get a multi-specialty electronic organization who

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will sell ample variety of products that will facilitate audience to gain access to electronic
devices that will be available in the market. Lack of multi-specialty electronic organization in
Auckland will help KIWI electronics to grow as an organization.
Work Breakdown Structure
KIWI Electronics
Plan initiation
Stakeholder meeting
Initiation of project
planning
Infrastructure
analysis
setting of goal
Collection of the data
defining of the
terminologies
survey
taking into
consideration
survey result
studying literary
articles
Prosecuting literary
articles
Scope determination
consolidating
literary articles
taking decision
Marketing
Giving
advertisement
Using socila media
for cnnectivity with
potent clients
reaching out to
people
Starting the project
initiating project
Performing project
management
Risk analysis
Pcessing of the project
monitoring and
controlling the
project
implementing risk
mitigation theories
completion of the
project
Closure
Learning from
previous
excperience
Signing off
Resource and Time Management
Resource and Time management is performed with the help of project managers. The
major usage of resource management and Time management is performed as KIWI electronics
wants to cut off the extra price that is required in wastage of resources. For mitigating this
wastage of resources, the only way out is resource planning (Furness, 2015). Time management
also plays a huge factor as it helps in decreasing the processing time and hence project is
completed with utmost efficiency.
Monitoring and Control Tool
Monitoring and controlling of project helps in maintaining efficiency of the project.
Monitoring and controlling also helps in maintaining accuracy of the project that is being
processed. Monitoring implementation of proposed techniques helps in completion of the project
in planned way (Hsieh, 2015). Controlling tool ensures the fact that it check risks that might
occur during processing of the project and also helps in mitigating the same.

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ESTABLISHING A COMPANY
Project Management Information System: Project Management Information System is
one of the best tool that help in monitoring the implementation process that is performed by
employees of KIWI Electronics. Project Management Information System also helps in
controlling risks that might arise during completion of the project. Project management is
performed initially before starting the project. Hence risks that might arise during the course of
the project can be identified during performing project management.
Communication Tool
Communication Tools helps in establishing communication between internal and external
stakeholders of KIWI electronics. Major reason of using Communication tool is that it ensures
that transparency among employees of KIWI electronics is maintained. This ensures the fact that
efficiency in communication of stakeholders is maintained (Nelson & Staggers, 2016).
Communication tool also takes into consideration the fact that relationship of employees with
clients of KIWI electronics is maintained. Building a good communication also ensures that
proper brand loyalty of clients are maintained. Proper communication structure also helps in
understanding demands of clients in order to increase the understanding of demands of clients
and develop products which will be having a radical positive effect on the organization (Garza,
2017).
Taking survey: Taking survey is one of the most important tool that instigates
communication between internal and external stakeholders of the organization. It helps in
understanding the demands of global audience and prepare for the same (Cunningham, 2017).
This helps in understanding the needs of people and progress according to the need of clients and
fulfil their requirement. Demands of potent clients are also understood, with this process. This
process acts as reference for KIWI electronics as per the demands of clients.

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ESTABLISHING A COMPANY
Planning and Schedule tool
Planning and schedule tool helps in planning of the project before initiating the same.
Planning of project helps in understanding risks that might occur during the processing of
completion of the project. This helps in understanding resources that might be needed in order to
complete the project (Lin, 2014). This also helps in estimating the amount of resources that
might be used and helps in reducing wastage of resources.
MS Project: Project management tool helps in making the project schedule and project
plan that will help in understanding risks that are approaching the project. MS project is one of
the most efficient tools that are used in estimating risks and completion of the project.
Schedule
WBS Task Name Duration Start Finish
0 KIWI Electronics 225 days Mon 25-06-
18 Fri 03-05-19
1 Plan initiation 47 days Mon 25-06-18 Tue 28-08-18
1.1 Stakeholder meeting 12 days Mon 25-06-18 Tue 10-07-18
1.2 Initiation of project planning 11 days Wed 11-07-18 Wed 25-07-18
1.3 Infrastructure analysis 10 days Thu 26-07-18 Wed 08-08-18
1.4 setting of goal 14 days Thu 09-08-18 Tue 28-08-18
2 Collection of the data 60 days Wed 29-08-18 Tue 20-11-18
2.1 defining of the terminologies 10 days Wed 29-08-18 Tue 11-09-18
2.2 Survey 11 days Wed 12-09-18 Wed 26-09-18
2.3 taking into consideration survey result 12 days Thu 27-09-18 Fri 12-10-18
2.4 studying literary articles 13 days Mon 15-10-18 Wed 31-10-18
2.5 Prosecuting literary articles 14 days Thu 01-11-18 Tue 20-11-18
3 Scope determination 12 days Wed 21-11-18 Thu 06-12-18
3.1 consolidating literary articles 10 days Wed 21-11-18 Tue 04-12-18
3.2 taking decision 2 days Wed 05-12-18 Thu 06-12-18
4 Marketing 34 days Fri 07-12-18 Wed 23-01-19
4.1 Giving advertisement 11 days Fri 07-12-18 Fri 21-12-18
4.2 Using social media for connectivity with
potent clients 11 days Mon 24-12-18 Mon 07-01-19
4.3 reaching out to people 12 days Tue 08-01-19 Wed 23-01-19

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ESTABLISHING A COMPANY
5 Starting the project 35 days Thu 24-01-19 Wed 13-03-19
5.1 initiating project 12 days Thu 24-01-19 Fri 08-02-19
5.2 Performing project management 11 days Mon 11-02-19 Mon 25-02-19
5.3 Risk analysis 12 days Tue 26-02-19 Wed 13-03-19
6 Processing of the project 35 days Thu 14-03-19 Wed 01-05-19
6.1 monitoring and controlling the project 12 days Thu 14-03-19 Fri 29-03-19
6.2 implementing risk mitigation theories 11 days Mon 01-04-19 Mon 15-04-19
6.3 completion of the project 12 days Tue 16-04-19 Wed 01-05-19
7 Closure 2 days Thu 02-05-19 Fri 03-05-19
7.1 Learning from previous experience 1 day Thu 02-05-19 Thu 02-05-19
7.2 Signing off 1 day Fri 03-05-19 Fri 03-05-19
Budget Planning
WBS Task Name Duration Start Finish Resource
Names Cost
0 KIWI organization 225
days
Mon
25-06-
18
Fri 03-
05-19 $17,696.00
1 Plan initiation 47 days
Mon
25-06-
18
Tue 28-
08-18 $11,280.00
1.1 Stakeholder meeting 12 days Mon 25-
06-18
Tue 10-
07-18 $0.00
1.2 Initiation of project
planning 11 days Wed 11-
07-18
Wed 25-
07-18
project
manager $1,760.00
1.3 Infrastructure analysis 10 days Thu 26-
07-18
Wed 08-
08-18 $0.00
1.4 setting of goal 14 days Thu 09-
08-18
Tue 28-
08-18
project
manager,
business
analyst,
Executive
team,
operational
manager
$9,520.00
2 Collection of the data 60 days
Wed
29-08-
18
Tue 20-
11-18 $0.00
2.1 defining of the
terminologies 10 days Wed 29-
08-18
Tue 11-
09-18 $0.00
2.2 Survey 11 days Wed 12-
09-18
Wed 26-
09-18 $0.00
2.3 taking into 12 days Thu 27- Fri 12- $0.00

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ESTABLISHING A COMPANY
consideration survey
result 09-18 10-18
2.4 studying literary
articles 13 days Mon 15-
10-18
Wed 31-
10-18 $0.00
2.5 Prosecuting literary
articles 14 days Thu 01-
11-18
Tue 20-
11-18 $0.00
3 Scope determination 12 days
Wed
21-11-
18
Thu 06-
12-18 $0.00
3.1 consolidating literary
articles 10 days Wed 21-
11-18
Tue 04-
12-18 $0.00
3.2 taking decision 2 days Wed 05-
12-18
Thu 06-
12-18 $0.00
4 Marketing 34 days Fri 07-
12-18
Wed 23-
01-19 $816.00
4.1 Giving advertisement 11 days Fri 07-
12-18
Fri 21-
12-18
Advertising
agency $264.00
4.2
Using social media
for connectivity with
potent clients
11 days Mon 24-
12-18
Mon 07-
01-19
Advertising
agency $264.00
4.3 reaching out to people 12 days Tue 08-
01-19
Wed 23-
01-19
Advertising
agency $288.00
5 Starting the project 35 days Thu 24-
01-19
Wed 13-
03-19 $0.00
5.1 initiating project 12 days Thu 24-
01-19
Fri 08-
02-19 $0.00
5.2 Performing project
management 11 days Mon 11-
02-19
Mon 25-
02-19 $0.00
5.3 Risk analysis 12 days Tue 26-
02-19
Wed 13-
03-19 $0.00
6 Processing of the project 35 days Thu 14-
03-19
Wed 01-
05-19 $5,600.00
6.1 monitoring and
controlling the project 12 days Thu 14-
03-19
Fri 29-
03-19
operational
manager $1,920.00
6.2 implementing risk
mitigation theories 11 days Mon 01-
04-19
Mon 15-
04-19
operational
manager $1,760.00
6.3 completion of the
project 12 days Tue 16-
04-19
Wed 01-
05-19
operational
manager $1,920.00
7 Closure 2 days Thu 02-
05-19
Fri 03-
05-19 $0.00
7.1 Learning from previous
experience 1 day Thu 02-
05-19
Thu 02-
05-19 $0.00
7.2 Signing off 1 day Fri 03-
05-19
Fri 03-
05-19 $0.00

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ESTABLISHING A COMPANY
Documentation tool
Documentation tool helps in creating data in document form from audio or video format.
This ensures the fact that data transcription is performed in an efficient way.
Markdown Pad: Markdown pad helps in Tran scripting data for understanding
information that are collected the help of survey. This helps in understanding the process that
surveys that are conducted are utilized in a proper way with the help of collecting data through
proper transcription method (Norta, 2015).
Closure
Project closure helps in learning the objectives of the project. Learning objectives will
help in mitigating risks that can approach during performing data management. Project Closure
helps in understanding difficulties that project managers face while completing the project. This
also helps in understanding the limitations that will be acting as a major factor in this project.
Project closure will also include signing off from the project.

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References
Cunningham, K. (2017, January). Normal operation: Establishing an electrical safety &
maintenance culture. In Electrical Safety Workshop (ESW), 2017 IEEE IAS (pp. 1-11).
IEEE.
Furness, E. (2015). ESTABLISHING ETHOS THROUGH ANONYMITY. Topics in
Communications, 17.
Garza, L. (2017). The E-Resources Playbook: A Guide for Establishing Routine Assessment of
E-Resources. Technical Services Quarterly, 34(3), 243-256.
Havens, A. (2017, January). Case study when establishing an electrical safe work condition
wasn't enough. In Electrical Safety Workshop (ESW), 2017 IEEE IAS (pp. 1-2). IEEE.
Hsieh, P. J. (2015). Physicians’ acceptance of electronic medical records exchange: An extension
of the decomposed TPB model with institutional trust and perceived risk. International
journal of medical informatics, 84(1), 1-14.
Lea, K. (2018). An Applied Research Study Establishing the Working Definition of a Healthy
Organization Through the Design and Delivery of a Two-Day Course (Doctoral
dissertation, Alliant International University).
Lin, H. F. (2014). Understanding the determinants of electronic supply chain management
system adoption: Using the technology–organization–environment
framework. Technological Forecasting and Social Change, 86, 80-92.
Nelson, R., & Staggers, N. (2016). Health Informatics-E-Book: An Interprofessional Approach.
Elsevier Health Sciences.

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ESTABLISHING A COMPANY
Norta, A. (2015, November). Establishing distributed governance infrastructures for enacting
cross-organization collaborations. In International Conference on Service-Oriented
Computing (pp. 24-35). Springer, Berlin, Heidelberg.