Establishing a Company - Sponsorship Request Letter and Project Management Plan
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This report provides a sponsorship request letter and project management plan for KIWI Electronics, an electronics company launching in Auckland. The report includes a work breakdown structure, resource and time management, monitoring and control tool, communication tool, planning and schedule tool, and closure plan.
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Running Head: ESTABLISHING A COMPANY Establishing a Company Name of the Student Name of the University Author Note
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1 ESTABLISHING A COMPANY Letter to Sponsor KIWI electronics July-12, 2018 Subject: Request for sponsorship Dear AJT Solutions, KIWI Electronics, an electronics company will be launching next month in heart of Auckland. It is an electronic company dealing with goods namely mobile, computers and their accessories. For launching this organization there is a need of sponsorship to increase the efficiency in marketing of KIWI electronics. I would like to inform you that you and your organization will be termed as social partners until debts are met and in case of growth in interest in this business field you can stay as our partner as long as you wish. Project initiation plan will start from 15thJuly. Hence sanction of sponsorship before 13thJuly will be extremely helpful for KIWI electronics. I hope the sponsor will get sanctioned within due date as it will help our organization to flourish in establishing KIWI electronics. Yours Sincerely Andrew Kane (CEO, KIWI Electronics)
2 ESTABLISHING A COMPANY Table of Contents Introduction......................................................................................................................................3 Project Goal.....................................................................................................................................3 Project Scope...................................................................................................................................3 Work Breakdown Structure.............................................................................................................4 Resource and Time Management....................................................................................................4 Monitoring and Control Tool...........................................................................................................4 Communication Tool.......................................................................................................................5 Planning and Schedule tool.............................................................................................................6 Schedule.......................................................................................................................................6 Documentation tool.........................................................................................................................7 Closure.............................................................................................................................................7 References........................................................................................................................................8
3 ESTABLISHING A COMPANY Introduction KIWI electronics is an electronics company that will be launched in Auckland and will be a dealer of various kind of electronic goods which will include latest electronic gadgets namely newly launched mobiles, high end computing systems, requirement oriented computing devices and other computing accessories that helps in bettering lifestyle of people in the city. This report is about setting up the organization from the beginning. This report will provide sponsor letter that will help the organization in earning sponsors and make the firm financially more stable. This report will also provide goal of the project. This report will also discuss regarding the scope of the project. This project will al provide Work breakdown structure of the project. Resource and management of this project will also be discussed. Communication tool, Planning tool and documentation tool will also be discussed in this report. Project Goal Goal of this project is to set up an organization that will sell electronic products. Goal of the organization will be to earn profit. Major goal of the organization is to sell proper quality product as it helps in increasing trust of global audience. KIWI electronics will also like to increase their brand value in order to increase brand loyalty of stakeholders who are directly related to the organization. Project Scope KIWI Electronics will be a profit making organization so the major scope of this project is to earn profits by selling products available in their stock. Hiring of employees also act as one of the major scope of this organization. Local candidates who are searching for jobs will get employed in KIWI electronics. Auckland will get a multi-specialty electronic organization who
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4 ESTABLISHING A COMPANY will sell ample variety of products that will facilitate audience to gain access to electronic devices that will be available in the market. Lack of multi-specialty electronic organization in Auckland will help KIWI electronics to grow as an organization. Work Breakdown Structure KIWI Electronics Plan initiation Stakeholder meeting Initiation of project planning Infrastructure analysis setting of goal Collection of the data defining of the terminologies survey taking into consideration survey result studying literary articles Prosecuting literary articles Scope determination consolidating literary articles taking decision Marketing Giving advertisement Using socila media for cnnectivity with potent clients reaching out to people Starting the project initiating project Performing project management Risk analysis Pcessing of the project monitoring and controlling the project implementing risk mitigation theories completion of the project Closure Learning from previous excperience Signing off Resource and Time Management Resource and Time management is performed with the help of project managers. The major usage of resource management and Time management is performed as KIWI electronics wants to cut off the extra price that is required in wastage of resources. For mitigating this wastage of resources, the only way out is resource planning (Furness, 2015). Time management also plays a huge factor as it helps in decreasing the processing time and hence project is completed with utmost efficiency. Monitoring and Control Tool Monitoring and controlling of project helps in maintaining efficiency of the project. Monitoring and controlling also helps in maintaining accuracy of the project that is being processed. Monitoring implementation of proposed techniques helps in completion of the project in planned way (Hsieh, 2015). Controlling tool ensures the fact that it check risks that might occur during processing of the project and also helps in mitigating the same.
5 ESTABLISHING A COMPANY Project Management Information System:Project Management Information System is one of the best tool that help in monitoring the implementation process that is performed by employeesofKIWIElectronics.ProjectManagementInformationSystemalsohelpsin controlling risks that might arise during completion of the project. Project management is performed initially before starting the project. Hence risks that might arise during the course of the project can be identified during performing project management. Communication Tool Communication Tools helps in establishing communication between internal and external stakeholders of KIWI electronics. Major reason of using Communication tool is that it ensures that transparency among employees of KIWI electronics is maintained. This ensures the fact that efficiencyincommunicationofstakeholdersismaintained(Nelson&Staggers,2016). Communication tool also takes into consideration the fact that relationship of employees with clients of KIWI electronics is maintained. Building a good communication also ensures that proper brand loyalty of clients are maintained. Proper communication structure also helps in understanding demands of clients in order to increase the understanding of demands of clients and develop products which will be having a radical positive effect on the organization (Garza, 2017). Takingsurvey:Takingsurveyisoneofthemostimportanttoolthatinstigates communication between internal and external stakeholders of the organization. It helps in understanding the demands of global audience and prepare for the same (Cunningham, 2017). This helps in understanding the needs of people and progress according to the need of clients and fulfil their requirement. Demands of potent clients are also understood, with this process. This process acts as reference for KIWI electronics as per the demands of clients.
6 ESTABLISHING A COMPANY Planning and Schedule tool Planning and schedule tool helps in planning of the project before initiating the same. Planning of project helps in understanding risks that might occur during the processing of completion of the project. This helps in understanding resources that might be needed in order to complete the project (Lin, 2014). This also helps in estimating the amount of resources that might be used and helps in reducing wastage of resources. MS Project:Project management tool helps in making the project schedule and project plan that will help in understanding risks that are approaching the project. MS project is one of the most efficient tools that are used in estimating risks and completion of the project. Schedule WBSTask NameDurationStartFinish 0KIWI Electronics225 daysMon 25-06- 18Fri 03-05-19 1Plan initiation47 daysMon 25-06-18Tue 28-08-18 1.1Stakeholder meeting12 daysMon 25-06-18Tue 10-07-18 1.2Initiation of project planning11 daysWed 11-07-18Wed 25-07-18 1.3Infrastructure analysis10 daysThu 26-07-18Wed 08-08-18 1.4setting of goal14 daysThu 09-08-18Tue 28-08-18 2Collection of the data60 daysWed 29-08-18Tue 20-11-18 2.1defining of the terminologies10 daysWed 29-08-18Tue 11-09-18 2.2Survey11 daysWed 12-09-18Wed 26-09-18 2.3taking into consideration survey result12 daysThu 27-09-18Fri 12-10-18 2.4studying literary articles13 daysMon 15-10-18Wed 31-10-18 2.5Prosecuting literary articles14 daysThu 01-11-18Tue 20-11-18 3Scope determination12 daysWed 21-11-18Thu 06-12-18 3.1consolidating literary articles10 daysWed 21-11-18Tue 04-12-18 3.2taking decision2 daysWed 05-12-18Thu 06-12-18 4Marketing34 daysFri 07-12-18Wed 23-01-19 4.1Giving advertisement11 daysFri 07-12-18Fri 21-12-18 4.2Using social media for connectivity with potent clients11 daysMon 24-12-18Mon 07-01-19 4.3reaching out to people12 daysTue 08-01-19Wed 23-01-19
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9 ESTABLISHING A COMPANY Documentation tool Documentation tool helps in creating data in document form from audio or video format. This ensures the fact that data transcription is performed in an efficient way. MarkdownPad:MarkdownpadhelpsinTranscriptingdataforunderstanding information that are collected the help of survey. This helps in understanding the process that surveys that are conducted are utilized in a proper way with the help of collecting data through proper transcription method (Norta, 2015). Closure Project closure helps in learning the objectives of the project. Learning objectives will help in mitigating risks that can approach during performing data management. Project Closure helps in understanding difficulties that project managers face while completing the project. This also helps in understanding the limitations that will be acting as a major factor in this project. Project closure will also include signing off from the project.
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10 ESTABLISHING A COMPANY References Cunningham,K.(2017,January).Normaloperation:Establishinganelectricalsafety& maintenance culture. InElectrical Safety Workshop (ESW), 2017 IEEE IAS(pp. 1-11). IEEE. Furness,E.(2015).ESTABLISHINGETHOSTHROUGHANONYMITY.Topicsin Communications, 17. Garza, L. (2017). The E-Resources Playbook: A Guide for Establishing Routine Assessment of E-Resources.Technical Services Quarterly,34(3), 243-256. Havens, A. (2017, January). Case study when establishing an electrical safe work condition wasn't enough. InElectrical Safety Workshop (ESW), 2017 IEEE IAS(pp. 1-2). IEEE. Hsieh, P. J. (2015). Physicians’ acceptance of electronic medical records exchange: An extension of the decomposed TPB model with institutional trust and perceived risk.International journal of medical informatics,84(1), 1-14. Lea, K. (2018).An Applied Research Study Establishing the Working Definition of a Healthy OrganizationThroughtheDesignandDeliveryofaTwo-DayCourse(Doctoral dissertation, Alliant International University). Lin, H. F. (2014). Understanding the determinants of electronic supply chain management systemadoption:Usingthetechnology–organization–environment framework.Technological Forecasting and Social Change,86, 80-92. Nelson, R., & Staggers, N. (2016).Health Informatics-E-Book: An Interprofessional Approach. Elsevier Health Sciences.
11 ESTABLISHING A COMPANY Norta, A. (2015, November). Establishing distributed governance infrastructures for enacting cross-organizationcollaborations.InInternationalConferenceonService-Oriented Computing(pp. 24-35). Springer, Berlin, Heidelberg.