Event Management Pitching Report 2022

Running head: EVENT MANAGEMENT: PITCHING REPORT
Event Management: Pitching Report
Name of the Student
Name of the University
Author’s Note

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EVENT MANAGEMENT: PITCHING REPORT
Executive summary:
The aim of this report is to provide the detailed event planning to the head of the Local
Community. As mentioned in the proposal there is a growing negativity within the
community. Therefore, the event manager has planned to make the event theme based to
attain maximum attention. The selected theme of the event is Child Participation in Cricket.
The report discusses the minute details of the event planning and provides estimation for all
the requirements. To start with, the report describes the project following the 5Ws of event
management. Further, the report provides an estimation of the logistical requirements of the
event by the means of RAIC matrix, risk analysis, Run sheet and time line as well as
budgetary plan. To conclude with, the report presents its underpinning vision and motivation
of the organization to undertake the project.

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EVENT MANAGEMENT: PITCHING REPORT
Table of Contents
Introduction................................................................................................................................3
Overview of the event................................................................................................................4
Who- Target attendees...........................................................................................................4
What- Objectives of the event................................................................................................5
Where- Venue of the event....................................................................................................5
Why- expected cause for attending the event........................................................................5
When- timing and schedule....................................................................................................6
Logistics.................................................................................................................................6
Light, sound and video equipment.....................................................................................6
Performers..........................................................................................................................6
Event staff..........................................................................................................................7
Risks Management.................................................................................................................7
RACI Matrix for the event.........................................................................................................8
Run sheet and time-line............................................................................................................10
Budget......................................................................................................................................10
Conclusion................................................................................................................................10

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EVENT MANAGEMENT: PITCHING REPORT
Introduction
Community programmes are a significant endeavour that strengthens the
interpersonal relationship of its members. It helps the members socialize, communicate and
bond over a common interest. Hence, to conduct a successful community event, it is
important to identify their needs, inclinations and motivation.
Greater Local Council is a place where families choose to raise their kids. Situated
just 50 kilometres away from the capital city, it has all the amenities of a modern city life, yet
is abundant with peace and quiet for being a suburb. The scenic beauty and the lush greenery
offers relief to its residents, upon returning from the hectic city schedule. However, the
people are the most integral part of this comforting suburban experience for their welcoming
nature and their connection that has grown through generations.
For the last few months, the community in Greater Local Council is experiencing
some conflicts and hardships. This is evidently hampering the sense of belongingness of its
people. Hence, it will be useful to host a community event where they can be able to reunite
and socialize over a common interest of theirs and rekindle the bond.
The event management organization, with the assistance and approval of the local
authority, has decided to host a film screening event on the theme “Children’s participation in
sports”. The event will be carried out with the spirit of festivity, entertainment as well as
educational experience. It is believed that this endeavour will help the community come
together once again and set aside all the difference over a glass of wine, or watching their
kids play together on the open green fields, thus finding the connection among themselves
once again.