Event Management: Roles and Responsibilities

Running head: EVENT MANAGEMENT 1
Event Management
Name of Student
Institutional Affiliation

EVENT MANAGEMENT 2
Event Management
Organization Chart
There is a hierarchy that is followed during the event planning process. The organization
chart of the event planning, coordination and execution is as follows
Event manager- the event manager has the highest level of authority. As such, he has the
responsibility of managing all aspects of the event and manages all those workers who will be
assigned duties for the organization. Another crucial role of the event manager is not only
overseeing the achievement of the objectives of the event but ensuring that all milestones
planned are executed effectively. Concisely, it is the role of manager to ensure the on the planned
day, everything forum and activity runs smoothly and accordingly without glitches. In many
organizations, event managers tend to assume the role of negotiating with the local authorities
when reaching a decision about topics relating to the design of the event.
Event
manager
Event
coordinator
Client service
event
manager
Event
volunteer
supervisor
Event planner
Event assistant

EVENT MANAGEMENT 3
Event coordinator- works closely with the event manager ensuring that the event runs as
smooth as possible. Whereas the event manager takes control of the every detail of the event, the
event coordinator works to ensure that the blueprint of the event is crafted with expected goals
highlighted effectively. As such, event coordinators are usually active and practical members of
staff. They deal with the paperwork regarding budgets, planning details and changes of schedule.
Additionally, they are responsible for executing planned activities, for instance, the event
coordinator, in this case, will ensure the invitees receive the invitation cards and email. When
problems occur members of staff discuss it and he/she solves it or relays it to the manager (Allen
2002). The event coordinator ensures the event hit the targets set during the planning phase.
Event planner- this is a very crucial role in the hierarchy of the event management. The
planner is in charge of choosing a suitable location, logistics, catering, ensures staff stick to the
budget. The planned needs demonstrate good communication skills and ability to work under
pressure (Allen 2002).
Client service event management- is in charge and responsible for dealing with the
public. He/she is in charge of the event’s PR. This role requires a high level of professionalism,
ethics, politeness, good communication skills, and good people skills in order for the event to run
effectively (Allen 2009). One of their crucial responsible is to ensure that the client’s needs are
met by advising and helping answer any queries that may arise.
Event volunteer supervisor- they are in charge of sourcing and releasing volunteers
during events. All the volunteers in an event are under him/her.
The job description of the paid Event assistant. Duties, functions, and responsibilities.
1. Time and daily management- this is the ensuring that his/her employer’s time is
managed properly. They prepare the timetable of all the plans of the day and makes sure no event