Organizing an event for London School of Business and Management

Running head: PROJECT MANAGEMENT
Organizing an event for London School of Business and Management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Section 1: Project Overview............................................................................................................2
1.1 Project description.............................................................................................................2
1.2 Project scope.....................................................................................................................3
1.3 Assumptions......................................................................................................................3
1.4 Constraints........................................................................................................................3
1.5 Project organization..........................................................................................................4
1.6 Estimated cost/budget of the project.................................................................................4
1.7 Project risks and concerns.................................................................................................5
1.8 Project work-breakdown structure....................................................................................5
Section 2: Project organization........................................................................................................6
2.1 Project team and organization...............................................................................................6
2.2 Roles and responsibilities......................................................................................................6
2.3 External stakeholders.............................................................................................................8
2.4 Responsibility Assignment matrix.........................................................................................8
Section 3: Project activities and schedule......................................................................................12
3.1 Project activity/Time/Dependency......................................................................................12
3.2 Project schedule of deliverables..........................................................................................16
3.3 Project Gantt chart...............................................................................................................17
3.4 Project network diagram......................................................................................................18
Section 4: Project cost management..............................................................................................18
4.1 Resource analysis.................................................................................................................18
4.2 Costing analysis...................................................................................................................19
4.3 Project cost baseline............................................................................................................21
Section 5: Communication management plan...............................................................................22
5.1 Communication management approaches...........................................................................22
Section 6: Risk management.........................................................................................................23
6.1 Risk identification................................................................................................................23
6.1.1 Risk analysis.....................................................................................................................23
6.1.2 Project risk matrix.............................................................................................................24
Bibliography..................................................................................................................................26

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PROJECT MANAGEMENT
Section 1: Project Overview
1.1 Project description
Project background/purpose/aim
The paper mainly reflects on an event that was mainly organized by the London School
of Business and management in order to celebrate the end of the academic year with a `one-day
charity fundraising event. It is found that the event will take place in May 2019. The main aim of
the project is to raise at least £2,019 from the fundraising event. The entire event is a party with
professional DJ and photographer.
Project Objectives
The objectives of the project are listed below:
 To organize an event for celebrating the academic year in the London School of
Business and management
 To organize an event with one day of charity fundraising event
 To raise at least £2,019 from the fundraising event
Project Rationale
The organization “London School of Business and Management” involves in celebrating
the academic year with one day of fund raising event within the organization. It is found that the
event that was organized by the organization will be held in May 2019 with the main of raising
£2,019 amount of money. As a project manager, it is quite necessary to complete the entire work
of the project within the expected time as well as budget by accomplishing the goals and
objectives of the project.

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PROJECT MANAGEMENT
1.2 Project scope
Scope of the project includes:
 Organizing an event for celebrating the London school of Business and management
 To undertake marketing as well as selling of different types of tickets
 Selection of proper venue for organizing the event
 Managing food and drink facility
 Arranging the facilities of entertainment
1.3 Assumptions
The assumptions that are generally made within the entire project are generally
elaborated below:
 It is assumed that the project that was undertaken will generally raise at least £2,019
from the fundraising event.
 The project manager makes an assumption and according to which the event will take
place on May 2019.
 The resources that are assigned within the project will be enough for completing the
entire project successfully within the expected time and budget.
1.4 Constraints
The constraints or limiting factors which generally helps in restricting the options of the team
regarding the planning, budgeting, scheduling as well as management of the project are generally
listed below:
Budget: If the project is unable to raise at least £2,019 from the fundraising event then it is
quite difficult for the project team to achieve the aims and objectives of the project.

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PROJECT MANAGEMENT
Schedule: If the event will not be undertaken in May 2019 then the completion date of the
project will get extended which further helps in rising the financial budget of the project.
Scope: If scope creep occurs within the project then it can cause number of issues and
challenges in completing the entire project within the expected budget and time.
1.5 Project organization
The key members of the project team who are generally involved within the project from
the initiating phase to the project closure phase are generally listed below:
 Project planner
 Project manager
 Event planner
 Organizer
 Electrical engineer
 Catering team
 Team members
 Decorators
1.6 Estimated cost/budget of the project
The estimated cost/budget of the project including the anticipated ongoing cost is generally
provided in the table below:
Items Cost
Human resource cost £1724
Material cost (Posters x400) £ 300
Cost of the venue £200

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PROJECT MANAGEMENT
Additional cost (Vegetable sushi plater 33
pcs x10.5 platers+ Canapé selection large box
60 pcs)
£200
Total cost £2424
1.7 Project risks and concerns
The possible risks as well as concerns that are mainly related with the completion of the
project are generally listed below:
 Schedule slippage
 Lack of budget
 Improper management
 Improper arrangement of food
1.8 Project work-breakdown structure
The work breakdown structure for the project is generally provided below:
Grand Finale 2019
Initiation phase
Development of
business case
Undertaking
feasiability analysis
Estabilishing project
charter
Appointing team
members
Milestone 1:
Completion of
initiation phase
Planning phase
Development of
project plan
Development of
resource plan
Development of
financial plan
Development of
quality plan
Development of risk
management plan
Milestone 2:
Completion of
plaanning phase
Execution phase
Marketing and selling
ticket
Posters
Leaflets
Social media
Ticket selling
Venue
Finding venue
Hiring venue
Decorating venue
Volunteers waiters
Food and drinks Buy party food
Halal
Vegetarian
Buy alcohol
Buy soft drinks
Entertainment
Hiring DJ
Hiring photographer
Finding host
presenter
Fund raising event
Milestone 3:
Completion of
execution phase
Closure phase
Post project review
Stakeholder sign off
Milestone 4:
Completion of
closure phase
Figure 1: Work breakdown Structure