Event Venue Management for Hosting Four Consecutive Events

This report presents a description of event management for out-site event for hosting four events consecutively. It outlines various event venues and justifies the use of a particular event venue to successfully complete the event. The report also covers the resources required, event finances, additional staff, and facilities for indoor events in the case of unambiguous situations.

Event Venue
Management

Table of Contents
INTRODUCTION...........................................................................................................................1
Venue for the event..........................................................................................................................1
Resources Required.........................................................................................................................1
CONCLUSION................................................................................................................................3
REFERENCES................................................................................................................................4

INTRODUCTION
Event venue management can be explained as the strategic identification and selection of
best venue to make an event successful with proper safety and as per client’s needs. The
following report will present a description of event management for out-site event for hosting
four events consecutively. It will present and outline various event venues and justify the use of a
particular event venue to successfully complete the event.
Venue for the event
There are many venues for conducting an event such as a hotel, entertainment cruiser and
function centre. For such an event that will require a statutory place to conduct the event
successfully Cameron House Hotel, Loch Lomond can be chosen. The sort of occasion that can
be hosted at the Cameron House, Loch Lomond is the grand celebrations, weddings etc. The area
in the hotel is lot more spacious and provides the accommodation area for more than 800 people.
The rooms and spacious areas in the Cameron House are much more than just being spacious
that can easily accommodate 400 people at a time and more if needed. Besides, there is a very
suitable area and space for open hall get together, events, parties etc. The event will include the
consumption of drinks and canapes for which the event organiser already have contact to the
licensing department for the temporary events notice so that any issues can be avoided.
Resources Required
Furniture
Furniture is viewed as a decent resource which comprises of round tables, seats, work areas
and nightstands. The furniture is comprised of warm wood, rich textures and numerous different
things. The table is utilized for orchestrating the information or fundamental materials of the
business in lines and sections or a design. The seats are utilized to permit visitors and different
people to sit and lead the conference. The availability of resources and seating arrangements like
furniture, catering tools, utensils are available in ample amount at Cameron House, Loch
Lomond. In case of the four events, taking place there is a big requirement of furniture, all events
needs extra chairs and lighting in case of emergencies and if the guests are more there is a need
for some additional outsourcing. There is no need to hire anything as everything is pre planned
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and things are arranged as per the requirements and the guest lists. There might be some styling
required at the venues and extra efforts and planning is done in advance in case there is
requirement of styling.
Parking area
There is a lot of space and parking area for almost 200 vehicles in the Cameron House, Loch
Lomond so that situations when many people come together at event can be handled. In context
to the needs of the client, while carrying out all the events, there would be parking considered for
each of the event in order to provide best experience of the guests and they do not have to worry
about the safety of their vehicles. Yes there will be enough out-site parking area for the purpose
to accommodate the number of guests. For the guests who do not have their own vehicles, the
facility of cabs would be arranged which will pick and drop the guests to venue.
Event Finances
There is a requirement for foreseeable costs for event management as all the venues would
involve various services which are required by all the four events and in the given timeframe.
There are additional funds required by Cameron House, Loch Lomond in order to make
arrangements related to any kind of materials, decorative items, food and other things. The costs
for the transportation and invitations would be also covered in the foreseeable costs. These costs
will be covered in the cost of overall event that will provide higher profits in the end.
Additional Staff
Also there might be need of additional staff to assist at all the events. In context to the
organization, there is a need to monitor the events taking place at Cameron House, Loch Lomond
and it is very important to develop different techniques for evaluation in order to monitor and
measure the project. In addition to that, there are four major element which need to be reviewed
which comprises of performance, time, scope and cost. In case of the event of the company, all
the functions and events need to be well organized. Decorations and food should be according to
the planned project. Cost and time management is the success of the entire project. Everything
has to be done in the given time frame and the cost of the event should basically fall within the
estimated value.
Facilities for Indoor Events in the case of unambiguous situations
Cameron House, Loch Lomond must be prepared for any changes in the situation. In case of
changing weather conditions, the events would not be hosted outside at function centre, hotel or
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entertainment cruiser because it might lead to disturbance and leads to food wastage and things
getting spoiled. For preparing the event it is necessary that proper evaluations and weather
forecasts must be done before hoisting the event outside. In context to the needs of the client to
hoist the event at out-site, in case of wet weather or heavy rains, the events are then being hosted
indoor in the halls of Hotel or the restaurant.
CONCLUSION
From the above presentation, it can be concluded the organization is actively responding to
the needs of the clients and its carrying out the operations at all events in an effective manner.
The company has been able to carry out and maintain its brand essence along with maximum
sales and rising profits. In context to the organization, it has perfectly blended the four
management functions which comprises of controlling, planning, leading and organizing. All of
them have been the key driver behind the success of the organization.
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REFERENCES
Books and Journals
Barron, P. and Leask, A., 2020. Events management education. In The Routledge handbook of
events (pp. 287-305). Routledge.
Daigo, E. and Filo, K., 2020. Using a sport event to create a sense of community: Charity sport
event manager perspectives. Event Management, 24(1), pp.57-74.
Dowson, R. and Bassett, D., 2018. Event planning and management: Principles, planning and
practice. Kogan Page Publishers.
Ghaderi, Z., Walker, M. and Béal, L., 2022. RESPONSES AND LEARNING FROM COVID-
19: INTEGRATING CHAOS AND COMPLEXITY THEORIES IN THE EVENT AND
TOURISM SECTOR IN IRAN. Event Management.
Hind, D.W. and et. al., 2019. International Best Practice in Event Management: Based on The
APIEM Certified Event Manager. Prasetiya Mulya Publishing.
McDonald, D.D., Ward, C. and Zhang, Y., 2020. Development of the adverse analgesic drug
event measure. Nursing Research, 69(4), pp.299-306.
Thomson, A. and et. al., 2021. Virtual reality for better event planning and management.
In Impact of ICTs on event management and marketing (pp. 177-198). IGI Global.
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